Minutes:12 Jul 2017 Board Meeting Agenda: Difference between revisions

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(Updated to reflect July's priorities.)
(part way through)
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* Meeting attendees:  
* Meeting attendees: Brian, Nate, Alex, Henry, Demure, Kim
* Meeting starts at:  
* Meeting starts at: 19:06
* Meeting ends at:  
* Meeting ends at:


== Board Meeting Protocol ==
== Board Meeting Protocol ==
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==Minutes Approval==
==Minutes Approval==


* Jun 2017 Board Minutes:  
* Jun 2017 Board Minutes: Approved


==Operations/Volunteers - Brian Morse ==
==Operations/Volunteers - Brian Morse ==
Line 102: Line 102:
==Governance - Collective Ownership==
==Governance - Collective Ownership==


- Sarah still needs her keys to the space as well as to the cabinet. Nate needs a key to the cabinet.
- Sarah still needs her keys to the space as well as to the cabinet.


- Nate volunteered to add a contact directory to the website.
- Nate volunteered to add a contact directory to the website.
Nate will add this in the next couple weeks.




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We are postponing a social event until after other issues are handled.
We are postponing a social event until after other issues are handled.
Demure wanted to know what "mysterious event" was coming later this month. TED is coming this month to record a video at the end of July. Greg will be sending out a blast.
Nate & Henry went to the Jaycees general meeting. We will run a private class for them on July 19th.
Henry will put this on the Calendar and invite any volunteers.


==Finances/Membership - Alex White==
==Finances/Membership - Alex White==


Have we received money for badges from the Mini Maker Faire?
Have we received money for badges from the Mini Maker Faire?
Valerie got in touch with Nate yesterday. She will drop off a check tomorrow in the donation box.
Alex will deposit all the following money tomorrow.
- The state of Michigan refunded us a $400 fine over sales tax.
- Greg and Alex have resolved the payment issue. He delivered a check.
Alex took the check.
- What is the status of the Penguicon Cash?
Nate will give Alex the money tonight. It will be earmarked for future badges.


Membership changes for this month:
Membership changes for this month:
* Standard:  
* Standard: +2
* Reduced:  
* Reduced: -1
* Volunteers:  
* Volunteers: +1 -1
* Co-working:  
* Co-working:  
* Spark:  
* Spark:  
* BYB:  
* BYB:  


Greg and Alex have resolved the payment issue. He delivered a check.
What is the status of the Penguicon Cash?


We made:  
We made:  
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Emergency fund (in months):  
Emergency fund (in months):  


Zach Steindler is still paying our meetup membership. We should take this payment over.
- Zach Steindler is still paying our meetup membership. We should take this payment over.
Henry will own this transition. He will get payment information from Alex


Brian still needs an AHA credit card. When can he and Alex get together to make this purchase.
- Brian still needs an AHA credit card. When can he and Alex get together to make this purchase.
Nate suggests we get a card named for "All Hands Active" rather than a person. Alex will look into this when visiting the bank tomorrow. He will email us any updates.


- Given that TD has moved, we may want to switch banks eventually.


== Fundraising - Nate Yost==
== Fundraising - Nate Yost==


Greg's NIH grant was approved! Nate was in touch early on, but there hasn't been much information sharing yet -- Nate will reach out again.
- Nate followed up with Google folks in mid June as they requested. Has not heard back.


Dan of the Rotary may be a potential grant giver.
- Nate has not had a chance to touch base with Greg recently.


==Marketing/Outreach - Sarah Lynn==
==Marketing/Outreach - Sarah Lynn==
Henry will ask Sarah about filling out these minutes.


Followup re: street team:
Followup re: street team:
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Larry, does your contact have interest in decorating graffiti alley?
Larry, does your contact have interest in decorating graffiti alley?
Larry is waiting to hear back, one of them is in Hawaii at the moment and the other is in town.
Larry is waiting to hear back, one of them is in Hawaii at the moment and the other is in town.
Has Sarah taken over the Facebook page?
Brian thinks Sarah does have control of the facebook.


Is Sarah interested in taking over the Facebook page? Anyone else?
Is Sarah interested in taking over the Facebook page? Anyone else?

Revision as of 19:42, 12 July 2017

AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

  • Meeting attendees: Brian, Nate, Alex, Henry, Demure, Kim
  • Meeting starts at: 19:06
  • Meeting ends at:

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

(15m) Open For All

  • All Are Worthy. All Are Welcome.


Minutes Approval

  • Jun 2017 Board Minutes: Approved

Operations/Volunteers - Brian Morse

Storage policy

- Efficacy of "Lost & Found" and "Fair Game" boxes

- After discussion, Brian wrote up a Parking Permit system. Feedback?

- How will we roll this out?


Volunteer Hours

- Kim and Henry will schedule a sorting party for the electronics.

Equipment

- How do we network the new printer?

- When can the new cabinets be installed?

- Henry volunteered to move the acrylic to the shelving unit outside the craft room last month. He still needs to speak with Tinker about this.

- Working on the Pick & Place is more difficult when all the BYB interns are here. Henry's interest in a build party is increased. Can we pick a day? Kim and Henry will schedule this as a volunteer party. Nick and Donnie are making POV spinners, perhaps that could be promoted as part of the build party.

- With Henry's approval, Bill moved Hypatia (not Heron as noted last week -- too many ancient thinkers!)to the back of the space to make it easier to use when the space is busy.

- Does anyone want to own the snack program?

- Chime for the front door Henry & Brian will make this as an Arduino project.

In progress

- Tyler was possibly going to work on the LDAP June 25th. Has this happened?

To Do

All

- Has there been a backups on all machines to NAS? No

> [Has Bill Putt wired the] second patch panel to rack. No

- [Has the] Swap switch for 48 port installed?

- Tyler has boxes, conduit, caps, wall hangers, and cables to expand the network, but needs help. Any volunteers? This should be shared with the larger membership.


Annex

Classroom

  • Run ethernet drops

Same time as lighting

  • Add electric on wall

This is worth a $100 extra on the lighting budget.

  • Mount projector.

Signage

> Nate wanted to mount a display [on the pole outside the space], how can we make this happen?


Misc

- New internet is working great! Is there an explanation of how the new wireless works posted anywhere? Are we killing the old network?

- Henry proposes we postpone the migration to local camera recording for an indeterminate amount of time.

Governance - Collective Ownership

- Sarah still needs her keys to the space as well as to the cabinet.

- Nate volunteered to add a contact directory to the website. Nate will add this in the next couple weeks.


Education/Events - Henry Marshall

We sponsored NHacks. Henry awarded membership to a team who created a sport signup web app.

Larry will get in touch with his CPA friend Ken Shana about [paying teachers] post-tax-season. Status Update:

Classes Taught in the last month:

  • 3D Printing
  • Arduino Basics
  • Laser Cutter

We are postponing a social event until after other issues are handled.

Demure wanted to know what "mysterious event" was coming later this month. TED is coming this month to record a video at the end of July. Greg will be sending out a blast.

Nate & Henry went to the Jaycees general meeting. We will run a private class for them on July 19th. Henry will put this on the Calendar and invite any volunteers.

Finances/Membership - Alex White

Have we received money for badges from the Mini Maker Faire? Valerie got in touch with Nate yesterday. She will drop off a check tomorrow in the donation box.

Alex will deposit all the following money tomorrow.

- The state of Michigan refunded us a $400 fine over sales tax.

- Greg and Alex have resolved the payment issue. He delivered a check. Alex took the check.

- What is the status of the Penguicon Cash? Nate will give Alex the money tonight. It will be earmarked for future badges.

Membership changes for this month:

  • Standard: +2
  • Reduced: -1
  • Volunteers: +1 -1
  • Co-working:
  • Spark:
  • BYB:


We made: Expenses: In Bank: Emergency fund (in months):

- Zach Steindler is still paying our meetup membership. We should take this payment over. Henry will own this transition. He will get payment information from Alex

- Brian still needs an AHA credit card. When can he and Alex get together to make this purchase. Nate suggests we get a card named for "All Hands Active" rather than a person. Alex will look into this when visiting the bank tomorrow. He will email us any updates.

- Given that TD has moved, we may want to switch banks eventually.

Fundraising - Nate Yost

- Nate followed up with Google folks in mid June as they requested. Has not heard back.

- Nate has not had a chance to touch base with Greg recently.

Marketing/Outreach - Sarah Lynn

Henry will ask Sarah about filling out these minutes.

Followup re: street team: - Should we consider contacting the JayCees?

Followup re: silk screening with Dana

Larry, does your contact have interest in decorating graffiti alley? Larry is waiting to hear back, one of them is in Hawaii at the moment and the other is in town.

Is Sarah interested in taking over the Facebook page? Anyone else?

Google Adwords

Have any been added?

Marketing Email Updates

Florencia has moved on from BYB and won't be making more email blasts. Will Sarah take this responsibility over?

> Larry followup re: YpsiAlloy Still pending

> Larry followup re: Mark Maynard for Art coworking in Ypsi. Have you visited? Still pending