Minutes:12 MAR 2014 Board Meeting Agenda

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Meeting attendees: Nate Yost, Larry Works, Dana Nelson, Tyler Worman, Martin Sager, Adam Funk, Josh Williams

Meeting starts at: 19:12

Meeting ends at:

(15 min) Open For All!

  • A woman from the UM Computer Science Club called and is interested in getting their club involved in the community. Wants to check out the space. She has our contact info.
  • Dana: Kits for Newbs!
    • EMG SpikerShield (works with Arduino)
    • EMG Spikerbox (Free via Dana Hookup!)
    • Makey Makey
    • Button Maker T150 w/supplies to make ~100+ Buttons (Arriving next week)
      • ButtonGuy.net = Instructions!
      • Thinking: Suggested Donation of ~$5 p/3 Buttons
    • Still have Fabric stuff, need to make kits
    • Screen Printing Stuff!
      • Need bigger sink setup!
      • Until then, screens have to be made at Dana's House
    • What next: Poster/Banner for promoting the kits (at AHA, at events, etc.)
    • Nate: Making sure money gets spent towards kits/promotion of kits
    • Josh/Dana meeting next week to promote access to kits, info, etc.
  • PenguiCon, to make buttons!

(5 min) Financial Update - Josh

February is an improvement in just about every area over January, some of that is a result of late membership dues being paid. 
Class/Workshop income is up and Board Donations helps a ton. The latter will show more so in next month's report.
Creating a simple projection based on the past 2 - 6 months of income and expenses, we will go broke sometime between July & August
 - http://goo.gl/gjFpQg 
 - This is a more realistic projection than last month's update
 - We lose approximately $375 p/month.

See attached February, along with January/February Comparison P&L Files for details.

Account Balances as of 3/12/2014
Total Cash: $3339 (TCF, Paypal, Cash on Hand)

Owed/Reserved: $1527
$800 - Temp cash infusion from Larry for 501c3 Filing.
$233 - Reserved for Awesome Foundation / AHA Kits)
$494 -  Uncashed iQguys checks (Provided to last week, they are out of town)
Net Cash: $1812 (Total Cash - Owed/Reserved)

Back Membership Dues Owed:
$0 - $500 depending on how we deal with it. See "Contact" section of members. Some of these members:
 - May have paid but was not properly recorded
 - No longer come to AHA, but we have not collected keys.
 - Come to AHA once ever couple months
 - Come to AHA Regularly
  • Martin: How do you pitch raising money for the space?
    • Membership is an extremely hard sell given the number of open hours
    • Post finances more publicly
    • More Member only events
    • Selling it from different points of view:
      • Getting Membership = 24/7 Access
      • Donating to promote a community workshop
      • Sponsors and/or Members
        • Can we write up some "Become a sponsor" email?
    • Review events we are going to for
      • Likelihood to get members
      • Likelihood to get people excited (ie: if it's stressful and it doesn't get members, why do it? vs. if it's AWESOME)
      • Likelihood to cost tons of money
    • Spreading the word to local places w/high concentrations of geeky ppl.
      • Adam suggests North Campus/Engineering.
  • Thoughts on moving non-paying members off the AHA Shop Members List?
    • Might make the paying members feel more special
    • Might remove valuable input from the list by removing alumni
    • Change the language so that you can only get access to the list by becoming a member
      • Doesn't mean we have to remove them once they end membership, we just don't advertise that.
  • Ways to make Members Feel Special?
    • Members get one free class a month
    • Offer a monthly perk (free class, free laser cut rhino when you come to the shop next month,
    • Monthly members only (and your dog/puppy) gatherings
      • Something about Naked Cleaning Hour.


(5 min) Facilities Update - Josh

Met with the new Facilities Director, went over general maintenance items listed here: http://goo.gl/uVQDr7

1) Emergency Exit/Bathroom Floor issues will be resolved when temperatures are consistently above freezing. The emergency door does properly open/close. 2) Stench: They are contacting Guardian for an update on what can further be done. We are keeping logs on the back BYB/Mold Room Door. 3) Damaged HVAC: Gerald took pictures, will provide an update in the next two weeks 4) Leaking from above ground: Gerald took pictures, will provide an update in the next two weeks. (This includes Salt Explosion + Occasional dripping by air pressure relief tubes) 5) Front Door Sticking: I didn't ask about this, Larry did you by chance talk with them about this when you were upstairs with them?

(10 min) Member Meeting: Goals!

  1. Get their names!
  2. Get Pictures + Post on Lockers
  3. Get Profiles updated on AHA Website?
  4. Determine the date for the next member meeting.
  5. Determine what's important to / for the space

(10 min) Fundraising with Larry!

Random Action Items

  • Josh or Larry: Talk to Greg about Polaroid.
  • Larry: Will write a "Become a Sponsor!" document
  • Josh: Remind Dana to Thank Roger. Because he's sexy.
  • Nate: Wants to get Roger to teach a class on Grow Lights