Minutes:13 JUN 2012 Board Meeting Agenda

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Agenda Items

Ventilation Proposal: Josh W.

  • General Problem:
    • Bad Ventilation = Potential hazards + unpleasant smell
    • Good Ventilation = We can cut more stuff with less worry!
    • More detailed explanation:
      • There is currently no appropriate ventilation for LASER Cutter, 3D Printers, CNC Cutting, etc.
      • There is currently no fresh air in take for the Proto Room or DogFort
      • When laser cutting acrylic, it emits a plastic burning stench that people complain about!
      • With proper ventilation, we can cut more materials that we currently avoid due to health concerns.
      • Fumes from acrylic are bad for you. Not as bad as chlorine, but not good.
      • There are potential people willing to lend us money to make this happen, so long as we pay them back in a 6 month time frame and/or count towards membership.
  • Costs:
    • $180 = Fans: http://www.amazon.com/Suncourt-Inductor-In-Line-2-Speed-Duct/dp/B0015S5DBM/ref=sr_1_2?ie=UTF8&qid=1338512898&sr=8-2 3x - $60 each = $180
    • $360 = Ductwork: $13 per 5 feet x 20 + $10 per join x 10 = $360 online. I bet they're way cheaper if you buy them somewhere local like stadium hardware though.
    • $150 = Fudge factor $150 (mounts, screws, vents, dampers, poking holes in walls, etc etc).
    • $50 = Bends / Joints / Angles / Connectors
    • Total cost: $750 -- but I suspect it may come down to ~$550 or less buying locally.
      • If we ONLY do Protoroom, we can reduce by ~$100
  • Who can make happen?
    • Josh Williams
    • Michael Shvartsman
    • Tyler Worman

501c.3 Submission Process: ????

Shogun Update: Josh W.

  • Space Improvements
    • Financial Status
      • $4359 in bank 6/13/2012
      • $859 in paypal 6/13/2012 ($825 of this is payment for Summer Camp Classes!)
      • $400 in cash awaiting
      • $150 in pending credit transactions
      • Total: $5768
      • HOWEVER:
      • -$2,000 that iQguys has yet to deposit
      • -$535 owed to Bright Futures (check for $810 was received and deposited a few days ago)
      • $3233 remaining
        • Basic Monetary State
        • Memberships are up, once backyard brains goes through we will have brought in ~$1,300 for June ($500 = Nate Dotz)
      • Financial updates re: BGEi Dissolution & AHA Taking up accounts
    • General Infrastructure Improvements
      • Membership processes
      • Accounting Updates

Quickbooks Pro 2012 vs. Online: Josh W.

Quickbooks Pro 2012

  • Cost: $1,100 over three years
    • $200 p/three years
    • $25 p/month if we want payroll
  • Pros:
    • Much cheaper than Quickbooks online in the long run
    • Much more user friendly than QB Online (ie: You can open multiple windows at once!)
    • Jess, who is doing most of the data entry / accounting work is more familiar w/this interface
  • Cons:
    • Can only use on one computer, unless we purchase more user seats
    • More expensive up front cost

Quickbooks Online

  • $2,340 = Total cost over three years
    • $40 p/month
    • $25 p/month if we want payroll
  • Pros:
    • Can use software anywhere we have a net connection
    • Cheaper up front cost
  • Cons:
    • Much more expensive in the long run
    • Clunky interface

Detroit Maker Faire: ????

Website Theme Purchase: Xander

Membership Form embedded in website: Xander

Treasurer Fun Times: Josh W.

Donations

  • Laptops from Justin, Tess, Nate
    • need to send ty to Nate!
  • $100 from Ross (for dogfort buildout)
    • Need to send thank you
  • New shift machine + OS from Chase, Stacy, Chris C., English G.
  • The use of new Replicator from Backyard Brains
    • Need to send thank you