Minutes:13 MAY 2020 Board Meeting Agenda: Difference between revisions

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* Online classes/how to do more
* Online classes/how to do more
* Safety procedures for reopening/post-quarantine - 5m
* Safety procedures for reopening/post-quarantine - 5m
* Election process improvement  
* Tech items:
* Matrix server  
** Election process improvement  
** Matrix server  
* Volunteer management/ideas to improve process
* Announcements - 10m
* Announcements - 10m


=== Things that are ideas ===
=== Things that are ideas ===


* Making at home/mutual aid
** We are considering lending out the PrintrBot Jr. and also the MakerBot (with the condition that an attempt to repair its broken bed), for use in printing out face-shield parts.  Mike wants to put them in touch with the Operation Face Shield.  James would like to get photos of the result.
*** Mike, James, Nate all agree that this would be a good arrangement.
** Sewing machines are sitting idle: how can we get those out to folks who want to sew masks?
*** Put out the word, segueing into publicity!
* How to publicize virtual events/other goings-on (public service stuff) while we're on lock-down
** Mike has pictures of things he has made (face shields, head-bands).  Joe has posted pictures of elastic holders he made.
** Ask Veronica to help post to social media/press-releases.  Nate will help -- collect pictures, do a quick write-up, work with V?
** Put word out for other tools that are not being used for PPE reasons? Tool lending library?
* Make list of gear that is going out of the space, do it all at the same time via one person! James volunteers.
* Applying for grants
** Greg sent a list (thanks, Greg!).  There are some promising items there.  Mike suggests bringing in a fellow who was previously interested in helping us write a grant.  Mike will reach out.
** Reboot GoFundMe? Can re-tool it to help raise money during lock-down?
* Remote classes
** North Coast Modular Collective "build-a-synth" class went well, we got donations from the kits they sold.  James is working on a live-coding event with them.
** Work with Operation Face Shield to do classes/showcase?
** James recommends others participate in the call for virtual classes thread on the member list.
* New tenant is contributing $300/mo. to relocate a UV printer to AHA to run a business.  Currently this is located in the Annex.
* MakerNet (tech/maker-focused ham radio meeting) on Thursday nights -- Larry has run two nets now with a few participants.
* Rent/finances? How to survive!
* Rent/finances? How to survive!
** Anecdotally we are still not doing great financially, perhaps 6 months of money if nothing changes.  But it's not as bad as it could be due to new tenant and many folks are still paying dues.
** James proposes paying about 70% of rent so we can keep running, revisit every month -- proposal passes.
** James suggests emailing Oxford again ASAP to explain that we are struggling because we have no classes, and can't invite people to use our physical space anymore.
** Most income will come in through donations/classes instead of members, but we should expect some members will stop paying, and getting new members will be hard.  To make up lost income Joe estimates we would need about 30 additional members ($50 rate).
** Mike would like to reach out to other Oxford tenants in the building to see how they are doing, see if we can approach Oxford as a group to work out relief.
 
** We all agree to reach out to Oxford ASAP.
* Online classes
** James makes a plea for everyone in the meeting to put together a virtual class to get interest (and potentially income) for AHA. Good response to running these classes so far!
** David G. would like to do an Arduino class ("From blinking to thinking"), using the Arduino Nano BLE.  About 1.5 hour, monthly, communal style where people get to know each other and share projects.  Shooting for the 1st week of June.
** Mike would like to do a class on fuzzing either this weekend or the next.
** Nate would like to do a home-automation-sans-creepy-data-mining class, but probably not very soon due to needing more parts to arrive in the mail.
** Mike and James would like to get a Zoom Pro account for AHA.  Nate suggests looking into Google Meet, possibly provided by our existing GSuite account.  Mike will do a test-run with Zoom for fuzzing class.
 
* Safety procedures when lock-down is lifted
** Joe urges us to come up with a safety plan for post-quarantine life.
** Signage for max capacity, PPE requirements, etc.
** Nate suggests finding things for volunteers to do while they aren't running a shift at AHA.
** Joe: Set up a calendar to "check out" a room so that we can keep capacity manageable.
 
* Tech projects
** Matrix for a more open collaboration system
*** James wants to get Matrix up and running ASAP. Proposes this Sunday to work on space improvement with some tech improvements.  
** Voting system - Take it offline
 
* Voting coordination
** Joe would like to help out with the effort
** Need to update spreadsheet for tracking volunteer hours
** Joe will start an email thread on the member list to discuss ideas for volunteering.


= Reportbacks =
= Reportbacks =
Line 41: Line 45:


= Decisions =
= Decisions =
* James proposes paying about 70% of rent so we can keep running, revisit every month -- proposal passes 4/5 (Laria absent).


= Action Items =
= Action Items =
Line 47: Line 53:
** People/Workgroups responsible
** People/Workgroups responsible
** Deadline/Estimate
** Deadline/Estimate
* Voting system thread started on mailing list - Nate, by the end of the night!
* Set up Board accounts for new Directors - Nate, by the end of the week!
* Start email thread on volunteering - Joe
* Friendly email/reach out to others in the building - Mike (PENDING)


* Get key-holders on wiki - Mike (DONE)
* Get key-holders on wiki - Mike (DONE)
* Send a brief message to Oxford re: rent - James (DONE)
* Send a brief message to Oxford re: rent - James (DONE)
* Friendly email/reach out to others in the building - Mike (PENDING)
* Get more keys made - James (DONE)
* Get more keys made - James (DONE)
*

Revision as of 20:50, 13 May 2020

Agenda

  • Reportbacks from Active Systems & Working Groups - 10m
  • Finances (rent in particular) - 10m
  • Online classes/how to do more
  • Safety procedures for reopening/post-quarantine - 5m
  • Tech items:
    • Election process improvement
    • Matrix server
  • Volunteer management/ideas to improve process
  • Announcements - 10m

Things that are ideas

  • Rent/finances? How to survive!
    • James proposes paying about 70% of rent so we can keep running, revisit every month -- proposal passes.
    • Most income will come in through donations/classes instead of members, but we should expect some members will stop paying, and getting new members will be hard. To make up lost income Joe estimates we would need about 30 additional members ($50 rate).
  • Online classes
    • James makes a plea for everyone in the meeting to put together a virtual class to get interest (and potentially income) for AHA. Good response to running these classes so far!
    • David G. would like to do an Arduino class ("From blinking to thinking"), using the Arduino Nano BLE. About 1.5 hour, monthly, communal style where people get to know each other and share projects. Shooting for the 1st week of June.
    • Mike would like to do a class on fuzzing either this weekend or the next.
    • Nate would like to do a home-automation-sans-creepy-data-mining class, but probably not very soon due to needing more parts to arrive in the mail.
    • Mike and James would like to get a Zoom Pro account for AHA. Nate suggests looking into Google Meet, possibly provided by our existing GSuite account. Mike will do a test-run with Zoom for fuzzing class.
  • Safety procedures when lock-down is lifted
    • Joe urges us to come up with a safety plan for post-quarantine life.
    • Signage for max capacity, PPE requirements, etc.
    • Nate suggests finding things for volunteers to do while they aren't running a shift at AHA.
    • Joe: Set up a calendar to "check out" a room so that we can keep capacity manageable.
  • Tech projects
    • Matrix for a more open collaboration system
      • James wants to get Matrix up and running ASAP. Proposes this Sunday to work on space improvement with some tech improvements.
    • Voting system - Take it offline
  • Voting coordination
    • Joe would like to help out with the effort
    • Need to update spreadsheet for tracking volunteer hours
    • Joe will start an email thread on the member list to discuss ideas for volunteering.

Reportbacks

  • Governance - election went well! Nate would like to look into other options to do remote voting from a privacy-friendly standpoint.
  • Keys and who has them - up-to-date on the wiki.

Decisions

  • James proposes paying about 70% of rent so we can keep running, revisit every month -- proposal passes 4/5 (Laria absent).

Action Items

  • Thing that needs to be done
    • People/Workgroups responsible
    • Deadline/Estimate
  • Voting system thread started on mailing list - Nate, by the end of the night!
  • Set up Board accounts for new Directors - Nate, by the end of the week!
  • Start email thread on volunteering - Joe
  • Friendly email/reach out to others in the building - Mike (PENDING)
  • Get key-holders on wiki - Mike (DONE)
  • Send a brief message to Oxford re: rent - James (DONE)
  • Get more keys made - James (DONE)
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