Minutes:13 OCT 2021 Members Meeting Agenda: Difference between revisions

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Meeting begins: 1900
Meeting begins: 1911


Meeting ends: 2130
Meeting ends: 2104


Participants:  
Participants: Nate Y., Joe D., Andrew C., David G., James K.


= Agenda =
= Agenda =
Line 9: Line 9:
* Membership  - 5m - Joe
* Membership  - 5m - Joe
* Financial - 5m - Joe
* Financial - 5m - Joe
* Fundraising/outreach
* Fundraising/outreach - 10m - Nate
* Operations
* Operations - 5m - Nate
* Old business
* Old business - 30m


= Notes =
= Notes =
* Announcements/new business:
* Announcements/new business:
** Board Elections coming up, tentatively October 28th - Nate
** None
** James would like to touch on our COVID policy
** What to do about expired members who might get locked out with the new door system - James


* Membership:
* Membership:
** Gained one standard member, lost one reduced member in August.
** Lost three members (2 full, 1 reduced); but three members got their autopay fixed and settled their tab. Lost members mostly due to lack of finances, or lack of use for AHA at this time.
** Meet to discuss membership retention - Joe and James


* Financial:
* Financial:
** Financial health outlook: https://docs.google.com/spreadsheets/d/1MTjgdvGJI9-FI7OFxkDdw-hJbirdUaxwBpERWVGVSQs/edit#gid=0
** Financial health outlook: https://docs.google.com/spreadsheets/d/1MTjgdvGJI9-FI7OFxkDdw-hJbirdUaxwBpERWVGVSQs/edit#gid=0
** Profit & Loss: https://drive.google.com/file/d/1rH830R7zHWgpxezyBTFXQKH7LYA_KUNc/view?usp=sharing
** Profit & Loss: https://drive.google.com/file/d/1aINPisScO9ZlYywtfP5kuiyGuiaIlUEq/view?usp=sharing
** Will post the updated sheets in the next day or two
** About 5 months of in the bank
** About 7.5 months of operation in the bank
** $4500 at the end of September, plus a few catch-ups in membership
** We have a couple recurring donations from M&ST and CTF
** Consider adjustments to membership rates -- we have How do we do this? Grandfathered rates?
** Finances meeting related to fundraising and membership rates
** Set up Stripe for alternate payment methods - James and Joe
** Reimbursement Google form for purchases - Nate


* Fundraising/outreach:
* Fundraising/outreach:
** Go around to local techie businesses and see if any of them would be willing to kick in some sponsorship money? - James
** TechGlow - Nate & David
** TechGlow - Nate & David
*** SPARK, Ann Arbor Hands On Museum, and Leslie Science Center is partnering up with AHA to build a community quilt made of fabric squares, conductive thread, and LEDs!
*** Coming along to the "assembly phase" -- need to build a frame to hold the quilt, and it needs to break down to fit reasonably in a sedan.
*** AAHOM is assembling kits for building quilt pieces, will partner with AHA to create a how-to video to demonstrate how to build the pieces, and AHA is going to allow for drop-in "office hours" during Repairsday (tentatively).  If demand is great, then we can do the building at a different, larger venue, e.g. Leslie Science Center.
** Tech Trek debrief - Nate
*** Would also like AHA's help with assembling a portable frame to hold the final quilt.
*** Met a lot of interested folks, gave out lots of flyers; got some contacts for volunteers/interested groups
*** Will present the final quilt at the YpsiGLOW October 29th 5-10PM
*** James suggests creating a "go-kit" for events -- flyers, donation jar, other merch?
** Tech Trek items - Nate
** Go Fund Me update - Joe
*** Set time to talk to Brad about virtual stuff (which promo materials to use, do we get a virtual scan of our space?)
*** Met goal! Hooray! Send out thank-yous to everyone. - Joe
*** Nail down a demo for the in-person aspect (CNC router, blinkies?!)
** End of Year fundraiser scheduling - Joe
*** Get volunteer roster together for in-person and virtual
*** Set up a meeting for next week
** Soldering workshop with Moldover?
** Casual recurring payment platforms? Patreon -- cool badge in Matrix chat as reward?
*** Interest in learning more; will reach out -- Nate


* Operations:
* Operations:
** Update on door access control - Nate
** Board Elections: nominations open, Nov. 11 voting closes - Nate
*** E-stop button for quick egress/reset?
** Google poll of members to see when they might be able to hold open hours? - Nate
*** Will use a motion sensor as well as a button to disengage the lock
** Membermatters successfully installed on our server, but has a decent amount of setup still required  - Andrew
** Emergency Exit signs on the alternate door -- vinyl cutouts? - James
*** Nate will give access to Andrew
*** Also big arrow to show where the deadbolt knob is on those doors?
** Plotter: ink-jet plotter, *almost* ready to use.  What should we do with this? - Andrew & James
** What to do about members who are currently able to get in, but might get left out with the door open?
*** Craigslist it -- seems to be the general feeling?
*** Log failed attempts so we can see who is trying to get in on the cameras?
** Pick and Place machine -- No takers. Use for parts? Use for fancy plotter?  
** Revisiting COVID policies?
*** Nate will take the gantry off, keep the controller board, and then break down the cabinet.
*** Concerns about mu variant, behavior of folks in town (e.g. football games). Are the current rules at AHA  sufficient?
** Organizing parts and things from donated equipment, sorting items, for November - James
*** General feeling is to leave things as they are for now, but revisit next month.
** Open hours -- could use some more help -- could use more help on Thursday?
** Open Hours
** Emergency Exit signs on the alternate door -- vinyl cutouts? Arrow pointing at the deadbolt knob? - James and Joe
*** Desperately need more help with open hours! - James
** Networking equipment:
*** Poll members to see when they might be able to hold open hours? - Nate
*** Security gateway still needs to be hooked in - James
*** Bug Comcast about modem issues? - Nate
** Organize sink installation - Joe
 
* Education
** Restart training events - document how to use the main machines, start running classes on how to use them again.
** Require folks to run the machines as part of the training
** Regular (quarterly?) check-ins on how the education mission is going
*** Set up an initial meeting before next Members' Meeting.
** Do classes more on a schedule, vs. on-demand, since it is more sustainable


=Old business updates=
=Old business updates=
* Communication - is it time to retire the members mailing list and replace it with an announcements list? - James
** Archive existing non-members' lists, send email addresses to James. - Nate (DONE)
* Operations
** Nate will talk with Tim to see if we are still able to get the StepCraft going with the new controller. (DONE -- has no availability to work on it further, will return it)
** Membermatters successfully installed on our server, but has a decent amount of setup still required - Nate
** Space utilization tracking - Nate will get this to Joe (moot? Whole door situation being overhauled)
** Space cleanup items
*** Plotter: ink-jet plotter, *almost* ready to use.  What should we do with this? - Andrew & James
*** Powerwheels car: What do we do with this? How can we reclaim that space for more useful stuff? Contact Jacob and figure this out. - Nate will reach out
*** Abandoned locker? Reach out to SPARK to see if the person is still working there? - James will reach out
*** Nixie Clocks and other heavy parts? Reach out to Larry to see what to do with it - Nate will reach out
*** UV Printer -- let's get people trained on this - Andrew, Nate, James, Joe -- holding off on this for now, until we have a more solid idea of what is going on with this.
*** Paint supplies? What do we do with them, should we store them safely in a fire-resistant enclosure? - Volunteer X
*** Pick and Place machine -- can we find a better home for this? Taking up a lot of room; no plans to get it working for a long time. - Nate will reach out to i3 to see if they might be interested.
** Website updates - James (DONE)
*** Website still says we're closed, so that needs an update. - Joe (DONE)
*** Remove reservation (DONE)
** Internet upgrade - James (DONE -- awaiting new cable modem, and still need to cancel previous account (James))
** Electrical upgrades - Andrew (estimate DONE -- quite expensive to get the work finished and some new outlets.  There is more interest in installing a wireless switch, and some "power bars" with outlets like we have on the wall in some areas)


* Outreach/fundraising
* Outreach/fundraising
** Fundraising for a utility sink? Needs more plumping and a pump to get it up to the drain line.  Timeline is sometime further in the future, possibly after the 3d printer fundraiser. - James
** Go around to local techie businesses and see if any of them would be willing to kick in some sponsorship money? - James
** 3D printer/CNC controller upgrade fundraising updates/ideas
*** James will reach out to some members to see if we can make a final push before shutting down the fundraiser to focus on the year-end one.  This will end the fundraising in roughly two weeks.
** Set up a year-end fundraising meeting - Joe
 
* Education
** Solar demo/gathering/class? - Nate will ping Mike about it (DONE -- interest is there, but nothing scheduled yet.  Holding off for now, since the plate is too full).


* Finances
* Finances
** Add James and Joe to bank account - Joe and James will send Nate some dates/times to do this
** Add James and Joe to bank account - Joe and James will send Nate some dates/times to do this


* Reopening:
* Operations
** Cleaning - space improvement in September (Nate will talk to Brad about scanning the space to see if a September cleanup makes sense; else this should be postponed to October)
** Tool library - Joe (DONE, but available tools must be added to Lend Engine.  Joe/Andrew will add info on the Wiki)
*** Tool library - Joe (DONE, but available tools must be added to Lend Engine.  Joe will add info on the Wiki)
** Infrastructure
*** Networking equipment - Nate & James (DONE, Nate is supplying the new cable modem this week, security gateway still needs to be hooked in -- James)
*** Door/space access - Nate & James & Andrew (in progress -- door situation is being overhauled this week)

Latest revision as of 16:08, 14 October 2021

Meeting begins: 1911

Meeting ends: 2104

Participants: Nate Y., Joe D., Andrew C., David G., James K.

Agenda

  • Announcements/new business - 10m
  • Membership - 5m - Joe
  • Financial - 5m - Joe
  • Fundraising/outreach - 10m - Nate
  • Operations - 5m - Nate
  • Old business - 30m

Notes

  • Announcements/new business:
    • None
  • Membership:
    • Lost three members (2 full, 1 reduced); but three members got their autopay fixed and settled their tab. Lost members mostly due to lack of finances, or lack of use for AHA at this time.
    • Meet to discuss membership retention - Joe and James
  • Fundraising/outreach:
    • TechGlow - Nate & David
      • Coming along to the "assembly phase" -- need to build a frame to hold the quilt, and it needs to break down to fit reasonably in a sedan.
    • Tech Trek debrief - Nate
      • Met a lot of interested folks, gave out lots of flyers; got some contacts for volunteers/interested groups
      • James suggests creating a "go-kit" for events -- flyers, donation jar, other merch?
    • Go Fund Me update - Joe
      • Met goal! Hooray! Send out thank-yous to everyone. - Joe
    • End of Year fundraiser scheduling - Joe
      • Set up a meeting for next week
    • Casual recurring payment platforms? Patreon -- cool badge in Matrix chat as reward?
  • Operations:
    • Board Elections: nominations open, Nov. 11 voting closes - Nate
    • Google poll of members to see when they might be able to hold open hours? - Nate
    • Membermatters successfully installed on our server, but has a decent amount of setup still required - Andrew
      • Nate will give access to Andrew
    • Plotter: ink-jet plotter, *almost* ready to use. What should we do with this? - Andrew & James
      • Craigslist it -- seems to be the general feeling?
    • Pick and Place machine -- No takers. Use for parts? Use for fancy plotter?
      • Nate will take the gantry off, keep the controller board, and then break down the cabinet.
    • Organizing parts and things from donated equipment, sorting items, for November - James
    • Open hours -- could use some more help -- could use more help on Thursday?
    • Emergency Exit signs on the alternate door -- vinyl cutouts? Arrow pointing at the deadbolt knob? - James and Joe
    • Networking equipment:
      • Security gateway still needs to be hooked in - James
      • Bug Comcast about modem issues? - Nate
    • Organize sink installation - Joe
  • Education
    • Restart training events - document how to use the main machines, start running classes on how to use them again.
    • Require folks to run the machines as part of the training
    • Regular (quarterly?) check-ins on how the education mission is going
      • Set up an initial meeting before next Members' Meeting.
    • Do classes more on a schedule, vs. on-demand, since it is more sustainable

Old business updates

  • Outreach/fundraising
    • Go around to local techie businesses and see if any of them would be willing to kick in some sponsorship money? - James
  • Finances
    • Add James and Joe to bank account - Joe and James will send Nate some dates/times to do this
  • Operations
    • Tool library - Joe (DONE, but available tools must be added to Lend Engine. Joe/Andrew will add info on the Wiki)
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