Minutes:14 Jun 2017 Board Meeting Agenda

AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

• Meeting attendees:
• Meeting starts at:
• Meeting ends at:

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

(15m) Open For All

• All Are Worthy. All Are Welcome.

Minutes Approval

• May 2017 Board Minutes:

Governance - Collective Ownership

Henry has cabinet keys that Larry cut. Who still needs them?

Nate volunteered to add a contact directory to the website.

Education/Events - Henry Marshall

We are a sponsor at NHacks. Henry has previously received board permission (via email) to bring Arduinos to the event and award summer memberships to the winners.

Do we want to bring a 3d printer to A2 Health Hacks? Alternatively we can let people know it is here. Who will man it or are we lifting the normal class-required rules?

Mini maker faire

What went well: - Great volunteer turnout What could be improved: - Have ice on hand throughout the day

Larry will get in touch with his CPA friend Ken Shana about [paying teachers] post-tax-season. Still open

> Nate said he would get back to Katie from Brain Monkeys with all details of class. Henry Marshall will take this over after an introduction from Nate.

Dan Romanchek wants to teach a class on electronics. Tyler still wants to do a class and has volunteered to use the vacuum tubes. Tyler will send his contact information to Henry Marshall, who will The Physics Department will be taking part in U-M's sustainability effort to reduce the amount of waste sent to landfills by 40% by 2025! You can help, too! Join us by bringing any gently-used office supplies to the Student Services Office by Wednesday, June 21st. These items will be made available to other departments on campus and local non-profits at no cost.

Interested in these items or know someone who might be? U-M departments are welcome to ‘shop’ (take) the supplies at the WMS Garage, 8 am – 3 pm. on Wednesday, June 28th. The supplies will be made available to local non-profits at the WMS Garage, 8 am – 3 pm. on Thursday, June 29th. If you know of any interested non-profits, please encourage them to come! Teachers are especially welcome. reach out to him.

Classes Taught in the last month:

• CNC
• Planer

More scheduled in events to come.

Henry proposes we lower the cost for classes where you do not receive a machine qualification.

Brian may run a workshop for electronics in July.

Unix time stamp celebration July 14th. Demure and Henry are interested in building a physical clock. Larry might be able to build a nixie clock for the last 10 hours.

Larry suggested we have a series of classes that use many different machines. For example we could make a solder paste templates on the laser, to the pick and place, to soldering.

Finances/Membership - Alex White

Have we received money for badges from the Mini Maker Faire? - No, Nate would like to meet with Alex in person to do this. Let's set up a time!

Membership changes for this month:

• Standard:
• Reduced:
• Volunteers:
• Co-working:
• Spark:

We made: Expenses: In Bank: Emergency fund (in months):

Has cash from penguicon badges and the box been deposited in our accounts?

Reimbursement

> State of DTE bill increase?

Fundraising - Nate Yost

Greg's NIH grant was approved! Nate was in touch early on, but there hasn't been much information sharing yet -- Nate will reach out again.

Dan of the Rotary may be a potential grant giver.

Marketing/Outreach - Sarah Lynn

Followup re: street team: - Should we consider contacting the JayCees?

Followup re: silk screening with Dana

Larry, does your contact have interest in decorating graffiti alley?

Has Sarah taken over the Facebook page? Do we have a twitter?

Google Adwords

Have any been added?

Marketing Email Updates

Florencia has moved on from BYB and won't be making more email blasts. Will Sarah take this responsibility over?

> Larry followup re: YpsiAlloy

> Larry followup re: Mark Maynard for Art coworking in Ypsi. Have you visited?

Operations/Volunteers - Brian Morse

Henry extended offer of space by lockers to one of the BYB interns.

Thoughts on the state of the space?

Henry was informed of a missing (bug?) net stored between the recycling bin and the pillar. Has anyone seen it?

Good job on the lockers!

We agreed via email to switch to ACD as our ISP. Our 1 year contract/trial rate at AT&T has expired, we can now switch ISPs without penality. What is the state of the ISP change?

Who owns the local camera system project?

Volunteer Hours

- Maya & Will

- What are the new volunteer hours? Some of our volunteers switched their availability.

- In the event we have more volunteers, are we interested in increasing hours? At what point do we have "enough" public hours?

Equipment

Backyard Brains donated ink for the new printer. What is its state?

What is the state of Tyler's refinishing of the cabinets for the craft room?

> Fire Safety - Breaker box behind laser cutter is continually blocked. We need to maintain access to this.

> Brian will try to make a lighting layout and estimate the costs of installation.

- Working on the Pick & Place is more difficult when all the BYB interns are here. Henry's interest in a build party is increased. Can we pick a day?

- The 3d printing computer is often in use for non 3d printing tasks during public hours. I've seen people turn away disappointed. Solutions?

- State of radioshack bin inventory? Greg is eager to populate them.

In progress

> Tyler will schedule a meeting with Nate to [upgrade the LDAP] sometime next week.

- Has Bill finished moving his things?

To Do

All

- Are we giving up on the SawZall? Seems to have gone missing completely. Nate recommends a cheap replacement from HFT.

- Has there been a backups on all machines to NAS?

> [Did Tyler] Eliminate wireless from the current router and switch to logged Ubiquiti with 2 SSID for members and non-members?

> [Has Bill Putt wired the] second patch panel to rack.

> [Has the] Swap switch for 48 port [been purchased].

Annex

Looks like all batteries are gone, save those being currently used on the car.

Classroom

• Light switches
• Run ethernet drops
• Add electric on wall.
• Clean floor
• Mount new whiteboard
• Purchase 2nd pack of whiteboard markers for here
• Setup mold making equipment?? No
• Mount projector.

Signage

Sarah wanted to change the colors of the new logo. Greg, not know this purchased vinyl in the new colors. Greg gave Henry permission to use BYB vinyl for any projects that enhance the space. Henry proposes we go ahead and use the existing color scheme in light of this. He volunteers to cut it.

Greg told Henry that Nate has the contact information of the new logo's designer. Greg is open to the possibility of paying for her to design more signage with a similar aesthetic. Henry will send her the copy Kim has been working up for our windows.

> Nate wanted to mount a display [on the pole outside the space], how can we make this happen?

Storage policy

> Alex W. was to share a Storage / Clean Tabletop Policy on google drive. I don't have it.

- Is Jacob aware that after the Detroit Maker Faire he will need to find a new home or get a parking ticket for the car?