Minutes:19 JUN 2013 Board Meeting Agenda: Difference between revisions

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Membership numbers: Around 43 paying members.
Membership numbers: Around 43 paying members.
Grant update: Dana wrote two successful grants! One is for n00b kits for new people to put together when they first come to AHA.  We haven't decided on what these kits are, but the grant is worded in a relatively open-ended fashion.  We will have a suggested donation for these kits, but we can't actually charge for them.  The other is for the Arduino summer camp.  It's going toward kids who are genuinely interested in learning about the Arduino, but are not able to pay for it.
501c3: Still in a holding pattern, for the most part.  In a few weeks, we will contact the IRS about the next steps.
Detroit Maker Faire: We are racing in the PPPRS, planning on some Oculus Rift/3D scanning at the Faire (3d scanning photo booth!)
Rift fundraiser: We need more promotion! We will be charging a fee to try out the Rift to raise money for AHA.


Action Items:
Action Items:
- Nate will add Andrew to ahashop_directors list.
- Nate will add Andrew to ahashop_directors list.
- Josh will price out fliers/brochures.
- Josh will price out fliers/brochures.
 
- Dana/Josh will write email about scholarships for Arduino camp.
- Nate will get in touch with Krunal about solder kits! Could be used for n00b kits.
- All board members: find at least three volunteers for Maker Faire.  Tell them, they will get in for free.
- All board members: promote the Rift event! Josh will help Dana get some fliers made, Dana will distribute them downtown.
Meeting ends at:
Meeting ends at:

Revision as of 20:25, 19 June 2013

Agenda

  1. (2 min) Find & Vote in a new Treasurer! - All
  2. (5 min) Mini Maker Faire Report - Josh/Khevna
  3. (10 min) Financial Numbers - Khevna S.
  4. (5 min) Membership Numbers - Josh W. (Jamie's out of town)
  5. (5 min) Status of Grants (Awesome!) - Dana N.
  6. (10 min) Status of 501c3 - Josh W.
  7. (5 min) Detroit Maker Faire - Josh W.
  8. (2 min) Rift Fundraiser - Josh W.
  9. (? min) Previous Action Items from last Board - All
  10. (2 min) Why AHA is worth supporting! - Josh W.
  11. (5 min) Art Fair - Khevna S.

Board Meeting Minutes

In attendance: Alex H., Zach W., Josh W., Nate Y., Dana N., Khevna S.

Meeting starts at: 19:30

Treasurer Duties as emailed to Andrew Segavac

On and off, the basic job duties involve:
 - Making sure taxes are being filed
 - Communication with an accountant 
 - Communication with IRS should the need arise
 - Working with you and the board to make sure monthly reports are available to all
 - Working with you and the board to put together some long term budgets (unknown eta)
 - Working with the 501c3 to make sure all data in there is entered

Ideally, it would be great if the treasurer could take care of some other weekly items, ie:
 - Doing deposits
 - Making sure bills get paid
 - Assisting you where possible

Mini Maker Faire: 150 or so solder kits, over 30 crossbows, plethora of perlers (50?), 130 3d scans, 108 giving emails. 50 or so tri-fold brochures were quickly expended -- we need at least twice as many next time; ideally 3x or 4x.

Finances: Gaming time down, BGE loan 50% paid, about $600 less in the bank this month. Rift event will hopefully bring in some more money.

Membership numbers: Around 43 paying members.

Grant update: Dana wrote two successful grants! One is for n00b kits for new people to put together when they first come to AHA. We haven't decided on what these kits are, but the grant is worded in a relatively open-ended fashion. We will have a suggested donation for these kits, but we can't actually charge for them. The other is for the Arduino summer camp. It's going toward kids who are genuinely interested in learning about the Arduino, but are not able to pay for it.

501c3: Still in a holding pattern, for the most part. In a few weeks, we will contact the IRS about the next steps.

Detroit Maker Faire: We are racing in the PPPRS, planning on some Oculus Rift/3D scanning at the Faire (3d scanning photo booth!)

Rift fundraiser: We need more promotion! We will be charging a fee to try out the Rift to raise money for AHA.

Action Items: - Nate will add Andrew to ahashop_directors list. - Josh will price out fliers/brochures. - Dana/Josh will write email about scholarships for Arduino camp. - Nate will get in touch with Krunal about solder kits! Could be used for n00b kits. - All board members: find at least three volunteers for Maker Faire. Tell them, they will get in for free. - All board members: promote the Rift event! Josh will help Dana get some fliers made, Dana will distribute them downtown. Meeting ends at: