Minutes:13 MAY 2026 Members Meeting Agenda

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Meeting begins: 1906

Meeting ends: 2004

Participants: David G., Nate Y., Jade G., Andrew C., Joe D., Jeremy H., Lochlan B.

Agenda

  • Announcements/new business
  • Operations
  • Financial
  • Membership
  • Outreach/Membership
  • Education

Minutes

  • Announcements/new business:
  • Operations:
    • Need to appoint someone to fill board vacancy
      • Board appointed Jeremy
    • "Garage sale"/Spring cleaning
      • Volunteers have started chipping away at some cleaning tasks, including the electronics area, as well as moving old/unused hardware to a pile that can be taken to SEMVCC later on. Jame picked up the pile late in February but progress is being made on a new pile.
        • The pile has been taken, and only the plotter remains (which is slated to go as well)
        • Daniel did a lot of work in decommissioning the old PCs in the space, and the scrap is ready to go to a recycler soon.
      • Jade has organized the classroom a bit, so at least now the garbage is further away from the windows. One part of the plan is to run the old Ender printers during open times to draw in more interest. More to come as the group works on reactivating that space with something more aesthetic.
      • Some things still need to be properly disposed of, i.e. the dead battery pile.
      • Related to that, the Roland CNC, one of the Shapeokos, as well as the small CNCs we have in the CNC room are slated to be moved along, barring any plans to make them immediately useful.
    • 3d printers
      • Big Bird keeps breaking -- evaluate retiring/replacing?
      • Elegoo upgrades
        • Canvas multi-filament
        • rubber feet
    • PC upgrades:
      • The 3d printer computer needs some update at some point since its still stuck on Windows 10. Jade thinks having one public windows computer is a good idea. Still needs to be updated in some form. Could use someone to set up Windows on the Framework and get it working with the CNC routers to replace the Mac Mini.
      • Jade will send Nate another Windows 11 license to use for the framework, so we can replace the Mac Mini in there.
    • Job tracking:
      • No solid plans yet, but likely a combo of in-person job board and some kind of online tracking system. Nate couldn't find a Matrix plugin in a few minutes of searching. We decided a whiteboard for in-person tasks will be useful, and then a shared spreadsheet to track anything else. Jade and Jeremy will work on these items, respectively.
    • Signage: How do we get more foot traffic down here?
      • Jade will put up LED curtains in the three glass windows, replacing the zines and the foam panels. Zines will go to a more conducive storage solution (Mike), and the panels will get put aside for other uses (Andrew).
      • Sandwich board sign needs love -- apparently one side is missing. Bea has designed some new graphics that we need to take a look at and approve before we send them to a printer OR make them in-house.
      • Do we want to put LEDs on it? Of course we do.
      • outside signage update with adding LEDs to the sign. Maybe we can have a small sign in the bottom of an AD window.
      • Looking for folks who want to contribute. We are meeting/planning in #space-refresh-cleanup on Matrix.
      • Going to tackle things in small chunks to avoid any burnouts!
    • Full window redesign in the main space to draw the interest of passerby's who already made it into the basement. Jade has been planning this and needs feedback before managing the implementation. This will require other expertise once the OVERALL design is semi finalized: There are aspects of CNC, laser cut, acrylic paint, and to design quite a bit of that detail itself. Nate and Andrew volunteer themselves to help on this; and there is a pretty strong interest, so can likely get a few others where needed.
    • Printer filament recycling plans - Nate
      • Joe has the box and will obtain a new shipping label
    • Re-evaluate internet costs? Can we switch ISPs to lower this? It's over $200 every month for meh performance, and not many folks are there often enough to really use it in any case.
      • Jade looking into 123net costs
    • Switch from DO to AWS?
      • We can get a huge discount for AWS, but Nate is not savvy using it for hosting.
  • Membership:
    • Added one paying members in April, and one volunteer member. One member downgraded to reduced rate membership
    • Jade will be hosting a volunteer hours "catch up" day for members on May 31st, during Open Hours.
  • Outreach / Marketing:
    • Getting flyers up at WCC is a matter of signing off on some documents and handing them off to the contact there. Jeremy is taking care of this.
    • Joe will commit to taking flyers to the main library and branches
    • Upcoming events:
      • Monthly mending events with A2ZERO are ongoing!
      • A2Zero awards/video - Jade
    • Jade is working with Theatre NOVA to share an Art Fair booth, so we can fill the entire block of time needed. Will work on some trinkets and other things for donate.
  • Education:
    • Jade may want to set up some ESP32 clock kits for either general existence or a class. BOM is around $10-12.
      • Will let Nate know when there is content to go up on Meetup.
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