Minutes:14 AUG 2013 Board Meeting Agenda
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Meeting starts at: ~19:25
Meeting attendees: Dana N., Josh W., Khevna S., Alex H., Nate Y., Bill R., Andrew S.
(15 min) - Open forum for all!
- Will Reith wants to help with new front door sign. -- He needs resources, ie: Fonts, Logos, etc.,.
(10 min) - Financial Numbers - Andrew S.
- About the same as where we were last month. Major change: Summer Camp income was key. We would be significantly worse off without. - Having Jamie to communicate w/members about past due membership $ will help significantly - More workshops, classes, etc.
(05 min) - Finalize 501c3 App? - Nate Y., Josh W.?
- ### Josh W. will provide Nate with Ed's email address - ### Nate Yost will pursue having Ed review the 501c3 by the end of next week. - Once everything is prepared, email the list to let them know all we are missing is the $800 to submit the application.
(15 min) - Previous action items
- Solder Kits: Boards need to be programmed and then are available -- We may need an AVR Dragon. - ### 1) Can Alex Hatch let us borrow his AVR Dragon to program the Arduino Chips? - ### 2) Saturday October 5th = Bootloader Hackathon for Solder Bages
- Accounting review with Andrew S. -- ### Josh will harass Andrew about Pizza Date to be determined with Andrew as soon as he is settled in -- ### Andrew has a goal to review and make QB awesome by end of September
- Member overview -- ### Josh will talk with Jamie to continue facilitating ongoing memberships
- Oculus Rift / Game Makers -- ### Khevna is coordinating with the AADL and The Game Makers for the Oculus Rift. -- ### Can we get AHA to provide some staff, computers, and promoting AHA
(05 min) - Detroit Maker Faire Feedback
- We acquired about 200 scans + email addresses -- Responded to ~25 - Over all event was great, good feedback from volunteers, good feedback from passer-byers - ### Josh: Find someone to email everyone for DMF Madness - Dana suggests we coordinate with 3D Printer people next year
(05 min) - AHA Mostly Closed Aug. 25th - Sep. 1st - Josh
- Sign up form: https://docs.google.com/forms/d/1m4SOtd_IvXRCTqX7jRgV3FlCaqX9L2CQxsgJzQ5-HVM/viewform - List of things to do: https://docs.google.com/spreadsheet/ccc?key=0Atx4RIcqwUojdE5hT2FZMVRtTDRaWnZnSHI1SV9IS2c#gid=0 - Lots of things to work on! - ### Josh Email the aha members mailing list an update about being closed - ### Alex Hatch can be the BYB coordinator! - ### Nate Y can coordinate the Door Lock Changes, even if he's out of town for awhile
(10 min) - Upcoming Membership Meeting - Josh W.
- Discuss proposed upcoming Membership Changes - Get input on the August Revamp - Get people to help out with August Revamp - Proposal to do this once every two months!
(10 min) - New Membership Options - Josh W.
- General Overview of Proposed Changes - Feedback! - Dana, Andrew Segevac, Alex H., and Nate Y., Josh W. are all good to show
(10 min) - Open House Friday September 13th
- Day Before Thursday Tea Party to Promote - Cookie Contest on Friday - 3D Scanning - Liquid Nitrogen - Ice Cream Making? - Chocolate Class? - Tea & Biscuits Party? - Invite specific groups before August 21st -- ### Nate Y will invite A2Geeks via Bob Stack -- ### Alex H will talk with CCS people ie: Amy, or someone at the Hands on Museum -- ### Khevna will talk with Michigan Hackers -- ### Dana will talk with Eli of the Ann Arbor District Library -- ### Zach W. can he talk with Barracuda? -- ### Josh W. will invite The Neutral Zone -- ### Josh W. will post a Facebook & AHA event for the open house the evening of August 15th -- ### Josh W. will post a facebook & AHA event for the tea party the evening of August 15th
Alex, Nate, Khevna went to the A2 Share Event!
Alex H: Great opportunity to purposely connect with other people in Ann Arbor
- Maker Works wants to do more with us - Mantras & Missions are similar, but we're very separate.
Khevna: How we talk about the space: - A consistent message. - Mention key things that we do and want to do: -- We make things -- We share knowledge -- We have projects for people -- Learn by seeing what other projects are happening - Can we come up with a basic message / points to mention? - ### Nate can work on some talking points and share with the directors - ### Khevna can share the list of "Things to bring to promote AHA" - ### Khevna can put together a list of "Things to do before / leading up to an event promo" - ### Alex H can have Business Cards finished and ready to print by September 1st
(05 min) - Donations Thank Yous?
- Money people donated for Computers - General Donations, etc., - ### Nate will make this a part of the AHA Being Closed List of Things to Accomplish, ie: By September 1st thank yous will be sent out.
(02 min) - Google RISE!
### Dana will email the group the Google Rise info
Misc. Action Items
### Dana send Josh & Khevna access to form for parents to fill out
(02 min) - Why AHA is awesome!
Summer Camps, excited kids!
(01 min) - Landlord Update
- Slow. Tuesday August 20th we should have dates. - We have started communicating with the company that owns the property, along with the property manager (Dena)
(01 min) - New Tool Fund
### Alex H will bring up new tool fund at the Member Meeting next week
The Action Items List - Consolidated
- Alex H can have Business Cards finished and ready to print by September 1st that we can use / take with us to new events. - Alex H will bring up new tool fund at the Member Meeting next week -Alex H will talk with CCS people ie: Amy, or someone at the Hands on Museum by August 21st to the All Hands Active Open House + Cookie Competition-Alex Hatch can be the BYB coordinator!- Alex Hatch will let us borrow his AVR Dragon to program the Arduino Chips? - Andrew has a goal to review and make QB awesome by end of September - ?? Can we get AHA to provide some staff, computers, and promoting AHA (Oculus Rift Hackathon?) -Dana send Josh & Khevna access to form for parents to fill out-Dana will email the group the Google Rise info-Dana will talk with Eli of the Ann Arbor District Library by August 21st to the All Hands Active Open House + Cookie Competition-Josh Email the aha members mailing list an update about being closed-Josh W. will invite The Neutral Zone by August 21st to the All Hands Active Open House + Cookie Competition-Josh W. will post a Facebook & AHA event for the open house the evening of August 15th-Josh W. will post a facebook & AHA event for the tea party the evening of August 15th-Josh W. will provide Nate with Ed's email address-Josh will harass Andrew about Pizza Date to be determined with Andrew as soon as he is settled in-Josh will talk with Jamie to continue facilitating ongoing memberships- Josh: Find someone to email everyone for DMF Madness - Khevna can put together a list of "Things to do before / leading up to an event promo" that we can use / take with us to new events. - Khevna can share the list of "Things to bring to promote AHA" that we can use / take with us to new events. - Khevna is coordinating with the AADL and The Game Makers for the Oculus Rift. -Khevna will talk with Michigan Hackers by August 21st to the All Hands Active Open House + Cookie Competition- Nate can work on some talking points and share with the directors that we can use / take with us to new events. - Nate will help run a Saturday October 5th Bootloader Hackathon for Solder Bages - Nate will make this a part of the "AHA Being Closed" List of Things to Accomplish, ie: By September 1st thank yous will be sent out. - Nate Y can coordinate the Door Lock Changes, even if he's out of town for awhile -Nate Y will invite A2Geeks via Bob Stack by August 21st to the All Hands Active Open House + Cookie Competition (message via FB, awaiting response -- NY)-Nate Yost will pursue having Ed review the 501c3 by the end of next week. (emailed, awaiting response -- NY)-Zach W. can he talk with Barracuda? by August 21st to the All Hands Active Open House + Cookie Competition-Khevna, Dana, Andrew Segevac, Alex H., and Nate Y., Josh W. are all good to show to Membership Event on Wednesday, August 21st- Additional Items beyond board meeting - -Michael G. will maintain AHA financials- -Dana will Update & Print September Monthly Event Listings- - Dana will send Survey out to Parents - -Dana will write update to donors for Arduino Summer Camp- -Josh will continue communicating with landlord over stench closure- -Josh will communicate with a lawyer re: stench closure- -Josh will continue coordinating work of AHA improvements to space post stench closure.- - Zach will communicate with another lawyer re: stench slosure - - Khevna & Josh will build out job board
Meeting ends at: 21:02