Minutes:25 OCT 2023 EOY Fundraiser Meeting Agenda

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In attendance: Nate, James, Joe, Sarah

Next Meeting: Nov. 8 (integrated w/ member's meeting)

Action Items

General (Open to Volunteers)

  • Create the GoFundMe Page
  • Coordinate funds matching

Nate

  • Order 20 soldering kits
  • Work on Soldering Open Hours gift-making event
  • Work on 3d printer Open Hours gift-making event (w/ Victoria?)
  • Plan Holiday/14th Anniversary/Open House event (w/ Sarah, others?)

James

  • Look for a possible CNC project for the Open Hours gift-making events
  • Assist with Coordinating Business Matching
  • Assist with Coordinating Member Matching

Joe

  • Work on Laser Cutter Open Hours gift-making event
  • Work on SandBlasting Open Hours gift-making event
  • Work on Social Media (w/ Sarah, David?)

Sarah

  • Make a repo to track task
  • Work on Social Media
  • Work on the pitch sheep
  • Put together a list of Businesses to Contact

Meeting Goals

  1. Brainstorm ideas
  2. Get actionable items

Fund Matching

Member Matching

  • Needed:
    • Coordinator + Team
      • Gather list of members who have or may want to funds-match
      • Work with Funds Matching team to reach out to members who have/may match
  • Idea:
    • In outreach, include language that encourages donors to look into employer fund matching

Business Matching

  • Needed:
    • Coordinator + Team
      • Update list of local businesses that have or may want to funds-match (list is in Google Docs)
      • Work with Funds Matching team to reach out to businesses who have/may match
  • Idea:
    • Create (or recreate or simply style) a pitch sheet for businesses that includes...
      • Info about AHA
      • What they can expect to gain from funds-matching (e.g., free advertising, tax write off, other possible benefits)

Fundraising Events

Holiday / 14th Anniversary Party

  • Needed:
    • Volunteers to help plan & host (w/ Nate)
  • Ideas:
    • Finger foods, beverages, live music
    • Raffle or door prizes
    • Maybe offer some take-and-make kits or an activity
  • Logistics:
    • Schedule in Dec.

DIY Gift-making Open Hours

  • Needed:
    • Pre-planned project ideas for each theme (inc.: necessary files, kits, materials, etc.)
    • Volunteers to help staff events
  • Ideas:
    • Each Sat. from Nov. 25 to Dec. 23, have Open Hours where people can come in and make a gift
    • The final event on Dec. 23 is the "Last Chance!" event where people can make any of the gifts
  • Logistics:
    • Themes planned are Sandblasting, Laser Cutting, 3D Printing, and Soldering
    • Backup theme is CNC (if a suitable project can be found)

Other Possible Events

  • Online event: Maker Show & Tell?
    • James will ask David
  • Giving^2: Make 2, donate 1 crafts (i.e., crochet/sew 2 hats or scarves w/ a 1hr pattern, keep 1 to gift, donate 1)
    • Could possibly be an online event
  • Gift-themed classes (e.g., shadow box class, etc.)
  • Just rebrand all our Dec. events as holiday events & theme them for the holiday
    • Repairsday would be an excellent option for this
  • Anti-Black Friday event; come make a gift and donate what you would've spent to AHA
  • Tie in Small Business Saturday to the Open Hours Gift-making Event on Nov. 25
    • Possibly do soap carving using BYOC soaps?

Interest-generating Ideas

  • Coupons at local businesses for attending a holiday event?
    • SCRAP & BYOC might be good candidates to ask about this

Make & Take Kit/Activity Ideas

Future Goals

  1. Create centralized EOY Fundraiser planning documentation
  2. Develop a year-round Business Outreach strategy
  3. Keep some activity kits on hand for open hours so people can do an activity when they come for open hours
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