Minutes:14 AUG 2013 Board Meeting Agenda: Difference between revisions
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Meeting starts at: | [[Category:Meeting]] | ||
Meeting attendees: | |||
Meeting starts at: ~19:25 | |||
Meeting attendees: Dana N., Josh W., Khevna S., Alex H., Nate Y., Bill R., Andrew S. | |||
==(15 min) - Open forum for all!== | ==(15 min) - Open forum for all!== | ||
Line 7: | Line 9: | ||
==(10 min) - Financial Numbers - Andrew S.== | ==(10 min) - Financial Numbers - Andrew S.== | ||
- About the same as where we were last month. Major change: Summer Camp income was key. We would be significantly worse off without. | |||
- Having Jamie to communicate w/members about past due membership $ will help significantly | |||
- More workshops, classes, etc. | |||
==(05 min) - Finalize 501c3 App? - Nate Y., Josh W.?== | ==(05 min) - Finalize 501c3 App? - Nate Y., Josh W.?== | ||
- ### Josh W. will provide Nate with Ed's email address | - ### Josh W. will provide Nate with Ed's email address | ||
- ### Nate Yost will pursue having Ed review the 501c3 by the end of next week. | - ### Nate Yost will pursue having Ed review the 501c3 by the end of next week. | ||
- Once everything is prepared, email the list to let them know all we are missing is the $800 to submit the application. | - Once everything is prepared, email the list to let them know all we are missing is the $800 to submit the application. | ||
==(15 min) - Previous action items== | ==(15 min) - Previous action items== | ||
- Solder Kits: Boards need to be programmed and then are available | - Solder Kits: Boards need to be programmed and then are available | ||
Line 19: | Line 26: | ||
- Accounting review with Andrew S. | - Accounting review with Andrew S. | ||
-- ### Josh will harass Andrew about Pizza Date to be determined with Andrew as soon as he is settled in | -- ### Josh will harass Andrew about Pizza Date to be determined with Andrew as soon as he is settled in | ||
-- ### | -- ### Andrew has a goal to review and make QB awesome by end of September | ||
- Member overview | - Member overview | ||
-- ### | -- ### Josh will talk with Jamie to continue facilitating ongoing memberships | ||
==(05 min) - AHA Mostly Closed Aug. | - Oculus Rift / Game Makers | ||
-- ### Khevna is coordinating with the AADL and The Game Makers for the Oculus Rift. | |||
-- ### Can we get AHA to provide some staff, computers, and promoting AHA | |||
==(05 min) - Detroit Maker Faire Feedback == | |||
- We acquired about 200 scans + email addresses | |||
-- Responded to ~25 | |||
- Over all event was great, good feedback from volunteers, good feedback from passer-byers | |||
- ### Josh: Find someone to email everyone for DMF Madness | |||
- Dana suggests we coordinate with 3D Printer people next year | |||
==(05 min) - AHA Mostly Closed Aug. 25th - Sep. 1st - Josh == | |||
- Sign up form: https://docs.google.com/forms/d/1m4SOtd_IvXRCTqX7jRgV3FlCaqX9L2CQxsgJzQ5-HVM/viewform | |||
- List of things to do: https://docs.google.com/spreadsheet/ccc?key=0Atx4RIcqwUojdE5hT2FZMVRtTDRaWnZnSHI1SV9IS2c#gid=0 | |||
- Lots of things to work on! | - Lots of things to work on! | ||
==(10 min) - Upcoming Membership Meeting - Josh W.== | - ### Josh Email the aha members mailing list an update about being closed | ||
- ### Alex Hatch can be the BYB coordinator! | |||
- ### Nate Y can coordinate the Door Lock Changes, even if he's out of town for awhile | |||
==(10 min) - Upcoming Membership Meeting - Josh W.== | |||
- Discuss proposed upcoming Membership Changes | |||
- Get input on the August Revamp | |||
- Get people to help out with August Revamp | |||
- Proposal to do this once every two months! | |||
==(10 min) - New Membership Options - Josh W.== | ==(10 min) - New Membership Options - Josh W.== | ||
- [https://docs.google.com/document/d/1NCeX8Yw9s_KWg_c07K4x5Rvcvm539FZX2Lo5jG25sZ8/edit General Overview of Proposed Changes] | |||
- [https://docs.google.com/document/d/1y9OrvyjdZNrQC97pxwkAj9DBKSX8nYFCG-WR0RLf0nM/edit Feedback!] | |||
- Dana, Andrew Segevac, Alex H., and Nate Y., Josh W. are all good to show | |||
==(10 min) - Open House Friday September 13th == | ==(10 min) - Open House Friday September 13th == | ||
Meeting ends at: | - Day Before Thursday Tea Party to Promote | ||
- Cookie Contest on Friday | |||
- 3D Scanning | |||
- Liquid Nitrogen | |||
- Ice Cream Making? | |||
- Chocolate Class? | |||
- Tea & Biscuits Party? | |||
- Invite specific groups before August 21st | |||
-- ### Nate Y will invite A2Geeks via Bob Stack | |||
-- ### Alex H will talk with CCS people ie: Amy, or someone at the Hands on Museum | |||
-- ### Khevna will talk with Michigan Hackers | |||
-- ### Dana will talk with Eli of the Ann Arbor District Library | |||
-- ### Zach W. can he talk with Barracuda? | |||
-- ### Josh W. will invite The Neutral Zone | |||
-- ### Josh W. will post a Facebook & AHA event for the open house the evening of August 15th | |||
-- ### Josh W. will post a facebook & AHA event for the tea party the evening of August 15th | |||
==(05 min) - Share Summit - Khevna == | |||
Alex, Nate, Khevna went to the [http://a2share.org/ A2 Share Event!] | |||
Alex H: Great opportunity to purposely connect with other people in Ann Arbor | |||
- Maker Works wants to do more with us | |||
- Mantras & Missions are similar, but we're very separate. | |||
Khevna: How we talk about the space: | |||
- A consistent message. | |||
- Mention key things that we do and want to do: | |||
-- We make things | |||
-- We share knowledge | |||
-- We have projects for people | |||
-- Learn by seeing what other projects are happening | |||
- Can we come up with a basic message / points to mention? | |||
- ### Nate can work on some talking points and share with the directors | |||
- ### Khevna can share the list of "Things to bring to promote AHA" | |||
- ### Khevna can put together a list of "Things to do before / leading up to an event promo" | |||
- ### Alex H can have Business Cards finished and ready to print by September 1st | |||
==(05 min) - Donations Thank Yous? == | |||
- Money people donated for Computers | |||
- General Donations, etc., | |||
- ### Nate will make this a part of the AHA Being Closed List of Things to Accomplish, ie: By September 1st thank yous will be sent out. | |||
==(02 min) - Google RISE! == | |||
### Dana will email the group the Google Rise info | |||
== Misc. Action Items == | |||
### Dana send Josh & Khevna access to form for parents to fill out | |||
==(02 min) - Why AHA is awesome! == | |||
Summer Camps, excited kids! | |||
==(01 min) - Landlord Update == | |||
- Slow. Tuesday August 20th we should have dates. | |||
- We have started communicating with the company that owns the property, along with the property manager (Dena) | |||
==(01 min) - New Tool Fund == | |||
### Alex H will bring up new tool fund at the Member Meeting next week | |||
==The Action Items List - Consolidated== | |||
- Alex H can have Business Cards finished and ready to print by September 1st that we can use / take with us to new events. | |||
- Alex H will bring up new tool fund at the Member Meeting next week | |||
- <del>Alex H will talk with CCS people ie: Amy, or someone at the Hands on Museum by August 21st to the All Hands Active Open House + Cookie Competition</del> | |||
- <del>Alex Hatch can be the BYB coordinator!</del> | |||
- Alex Hatch will let us borrow his AVR Dragon to program the Arduino Chips? | |||
- Andrew has a goal to review and make QB awesome by end of September | |||
- ?? Can we get AHA to provide some staff, computers, and promoting AHA (Oculus Rift Hackathon?) | |||
- <del>Dana send Josh & Khevna access to form for parents to fill out</del> | |||
- <del>Dana will email the group the Google Rise info</del> | |||
- <del>Dana will talk with Eli of the Ann Arbor District Library by August 21st to the All Hands Active Open House + Cookie Competition</del> | |||
- <del>Josh Email the aha members mailing list an update about being closed</del> | |||
- <del>Josh W. will invite The Neutral Zone by August 21st to the All Hands Active Open House + Cookie Competition</del> | |||
- <del>Josh W. will post a Facebook & AHA event for the open house the evening of August 15th</del> | |||
- <del>Josh W. will post a facebook & AHA event for the tea party the evening of August 15th</del> | |||
- <del>Josh W. will provide Nate with Ed's email address</del> | |||
- <del>Josh will harass Andrew about Pizza Date to be determined with Andrew as soon as he is settled in</del> | |||
- <del>Josh will talk with Jamie to continue facilitating ongoing memberships</del> | |||
- Josh: Find someone to email everyone for DMF Madness | |||
- Khevna can put together a list of "Things to do before / leading up to an event promo" that we can use / take with us to new events. | |||
- Khevna can share the list of "Things to bring to promote AHA" that we can use / take with us to new events. | |||
- Khevna is coordinating with the AADL and The Game Makers for the Oculus Rift. | |||
- <del>Khevna will talk with Michigan Hackers by August 21st to the All Hands Active Open House + Cookie Competition</del> | |||
- Nate can work on some talking points and share with the directors that we can use / take with us to new events. | |||
- Nate will help run a Saturday October 5th Bootloader Hackathon for Solder Bages | |||
- Nate will make this a part of the "AHA Being Closed" List of Things to Accomplish, ie: By September 1st thank yous will be sent out. | |||
- Nate Y can coordinate the Door Lock Changes, even if he's out of town for awhile | |||
- <del>Nate Y will invite A2Geeks via Bob Stack by August 21st to the All Hands Active Open House + Cookie Competition (message via FB, awaiting response -- NY)</del> | |||
- <del>Nate Yost will pursue having Ed review the 501c3 by the end of next week. (emailed, awaiting response -- NY)</del> | |||
- <del>Zach W. can he talk with Barracuda? by August 21st to the All Hands Active Open House + Cookie Competition</del> | |||
- <del>Khevna, Dana, Andrew Segevac, Alex H., and Nate Y., Josh W. are all good to show to Membership Event on Wednesday, August 21st</del> | |||
- Additional Items beyond board meeting | |||
- - <del>Michael G. will maintain AHA financials</del> | |||
- - <del>Dana will Update & Print September Monthly Event Listings</del> | |||
- - Dana will send Survey out to Parents | |||
- - <del>Dana will write update to donors for Arduino Summer Camp</del> | |||
- - <del>Josh will continue communicating with landlord over stench closure</del> | |||
- - <del>Josh will communicate with a lawyer re: stench closure</del> | |||
- - <del>Josh will continue coordinating work of AHA improvements to space post stench closure.</del> | |||
- - Zach will communicate with another lawyer re: stench slosure | |||
- - Khevna & Josh will build out job board | |||
Meeting ends at: 21:02 |
Latest revision as of 16:20, 15 March 2020
Meeting starts at: ~19:25
Meeting attendees: Dana N., Josh W., Khevna S., Alex H., Nate Y., Bill R., Andrew S.
(15 min) - Open forum for all!
- Will Reith wants to help with new front door sign. -- He needs resources, ie: Fonts, Logos, etc.,.
(10 min) - Financial Numbers - Andrew S.
- About the same as where we were last month. Major change: Summer Camp income was key. We would be significantly worse off without. - Having Jamie to communicate w/members about past due membership $ will help significantly - More workshops, classes, etc.
(05 min) - Finalize 501c3 App? - Nate Y., Josh W.?
- ### Josh W. will provide Nate with Ed's email address - ### Nate Yost will pursue having Ed review the 501c3 by the end of next week. - Once everything is prepared, email the list to let them know all we are missing is the $800 to submit the application.
(15 min) - Previous action items
- Solder Kits: Boards need to be programmed and then are available -- We may need an AVR Dragon. - ### 1) Can Alex Hatch let us borrow his AVR Dragon to program the Arduino Chips? - ### 2) Saturday October 5th = Bootloader Hackathon for Solder Bages
- Accounting review with Andrew S. -- ### Josh will harass Andrew about Pizza Date to be determined with Andrew as soon as he is settled in -- ### Andrew has a goal to review and make QB awesome by end of September
- Member overview -- ### Josh will talk with Jamie to continue facilitating ongoing memberships
- Oculus Rift / Game Makers -- ### Khevna is coordinating with the AADL and The Game Makers for the Oculus Rift. -- ### Can we get AHA to provide some staff, computers, and promoting AHA
(05 min) - Detroit Maker Faire Feedback
- We acquired about 200 scans + email addresses -- Responded to ~25 - Over all event was great, good feedback from volunteers, good feedback from passer-byers - ### Josh: Find someone to email everyone for DMF Madness - Dana suggests we coordinate with 3D Printer people next year
(05 min) - AHA Mostly Closed Aug. 25th - Sep. 1st - Josh
- Sign up form: https://docs.google.com/forms/d/1m4SOtd_IvXRCTqX7jRgV3FlCaqX9L2CQxsgJzQ5-HVM/viewform - List of things to do: https://docs.google.com/spreadsheet/ccc?key=0Atx4RIcqwUojdE5hT2FZMVRtTDRaWnZnSHI1SV9IS2c#gid=0 - Lots of things to work on! - ### Josh Email the aha members mailing list an update about being closed - ### Alex Hatch can be the BYB coordinator! - ### Nate Y can coordinate the Door Lock Changes, even if he's out of town for awhile
(10 min) - Upcoming Membership Meeting - Josh W.
- Discuss proposed upcoming Membership Changes - Get input on the August Revamp - Get people to help out with August Revamp - Proposal to do this once every two months!
(10 min) - New Membership Options - Josh W.
- General Overview of Proposed Changes - Feedback! - Dana, Andrew Segevac, Alex H., and Nate Y., Josh W. are all good to show
(10 min) - Open House Friday September 13th
- Day Before Thursday Tea Party to Promote - Cookie Contest on Friday - 3D Scanning - Liquid Nitrogen - Ice Cream Making? - Chocolate Class? - Tea & Biscuits Party? - Invite specific groups before August 21st -- ### Nate Y will invite A2Geeks via Bob Stack -- ### Alex H will talk with CCS people ie: Amy, or someone at the Hands on Museum -- ### Khevna will talk with Michigan Hackers -- ### Dana will talk with Eli of the Ann Arbor District Library -- ### Zach W. can he talk with Barracuda? -- ### Josh W. will invite The Neutral Zone -- ### Josh W. will post a Facebook & AHA event for the open house the evening of August 15th -- ### Josh W. will post a facebook & AHA event for the tea party the evening of August 15th
Alex, Nate, Khevna went to the A2 Share Event!
Alex H: Great opportunity to purposely connect with other people in Ann Arbor
- Maker Works wants to do more with us - Mantras & Missions are similar, but we're very separate.
Khevna: How we talk about the space: - A consistent message. - Mention key things that we do and want to do: -- We make things -- We share knowledge -- We have projects for people -- Learn by seeing what other projects are happening - Can we come up with a basic message / points to mention? - ### Nate can work on some talking points and share with the directors - ### Khevna can share the list of "Things to bring to promote AHA" - ### Khevna can put together a list of "Things to do before / leading up to an event promo" - ### Alex H can have Business Cards finished and ready to print by September 1st
(05 min) - Donations Thank Yous?
- Money people donated for Computers - General Donations, etc., - ### Nate will make this a part of the AHA Being Closed List of Things to Accomplish, ie: By September 1st thank yous will be sent out.
(02 min) - Google RISE!
### Dana will email the group the Google Rise info
Misc. Action Items
### Dana send Josh & Khevna access to form for parents to fill out
(02 min) - Why AHA is awesome!
Summer Camps, excited kids!
(01 min) - Landlord Update
- Slow. Tuesday August 20th we should have dates. - We have started communicating with the company that owns the property, along with the property manager (Dena)
(01 min) - New Tool Fund
### Alex H will bring up new tool fund at the Member Meeting next week
The Action Items List - Consolidated
- Alex H can have Business Cards finished and ready to print by September 1st that we can use / take with us to new events. - Alex H will bring up new tool fund at the Member Meeting next week -Alex H will talk with CCS people ie: Amy, or someone at the Hands on Museum by August 21st to the All Hands Active Open House + Cookie Competition-Alex Hatch can be the BYB coordinator!- Alex Hatch will let us borrow his AVR Dragon to program the Arduino Chips? - Andrew has a goal to review and make QB awesome by end of September - ?? Can we get AHA to provide some staff, computers, and promoting AHA (Oculus Rift Hackathon?) -Dana send Josh & Khevna access to form for parents to fill out-Dana will email the group the Google Rise info-Dana will talk with Eli of the Ann Arbor District Library by August 21st to the All Hands Active Open House + Cookie Competition-Josh Email the aha members mailing list an update about being closed-Josh W. will invite The Neutral Zone by August 21st to the All Hands Active Open House + Cookie Competition-Josh W. will post a Facebook & AHA event for the open house the evening of August 15th-Josh W. will post a facebook & AHA event for the tea party the evening of August 15th-Josh W. will provide Nate with Ed's email address-Josh will harass Andrew about Pizza Date to be determined with Andrew as soon as he is settled in-Josh will talk with Jamie to continue facilitating ongoing memberships- Josh: Find someone to email everyone for DMF Madness - Khevna can put together a list of "Things to do before / leading up to an event promo" that we can use / take with us to new events. - Khevna can share the list of "Things to bring to promote AHA" that we can use / take with us to new events. - Khevna is coordinating with the AADL and The Game Makers for the Oculus Rift. -Khevna will talk with Michigan Hackers by August 21st to the All Hands Active Open House + Cookie Competition- Nate can work on some talking points and share with the directors that we can use / take with us to new events. - Nate will help run a Saturday October 5th Bootloader Hackathon for Solder Bages - Nate will make this a part of the "AHA Being Closed" List of Things to Accomplish, ie: By September 1st thank yous will be sent out. - Nate Y can coordinate the Door Lock Changes, even if he's out of town for awhile -Nate Y will invite A2Geeks via Bob Stack by August 21st to the All Hands Active Open House + Cookie Competition (message via FB, awaiting response -- NY)-Nate Yost will pursue having Ed review the 501c3 by the end of next week. (emailed, awaiting response -- NY)-Zach W. can he talk with Barracuda? by August 21st to the All Hands Active Open House + Cookie Competition-Khevna, Dana, Andrew Segevac, Alex H., and Nate Y., Josh W. are all good to show to Membership Event on Wednesday, August 21st- Additional Items beyond board meeting - -Michael G. will maintain AHA financials- -Dana will Update & Print September Monthly Event Listings- - Dana will send Survey out to Parents - -Dana will write update to donors for Arduino Summer Camp- -Josh will continue communicating with landlord over stench closure- -Josh will communicate with a lawyer re: stench closure- -Josh will continue coordinating work of AHA improvements to space post stench closure.- - Zach will communicate with another lawyer re: stench slosure - - Khevna & Josh will build out job board
Meeting ends at: 21:02