Minutes:10 Sept 2014 Board Meeting Agenda: Difference between revisions

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Latest revision as of 16:18, 15 March 2020

Meeting attendees: Zach, Nate Y.
Meeting starts at: 19:12
Meeting ends at:

(15 min) Open For All!

No guests!

(15 min) Financial - Zach S./Emilio T.

Moving away from quickbooks since it isn't getting done regularly -- some kind of spreadsheet to take its place. Nate Y. suggests any spare budget should go toward hiring a professional accountant to keep books in line. Shoddy books + IRS audit = we're screwed.

Money-wise, we're good through October due to some last-minute donations. If we hit our fundraising goal for the Open House, we will be stable short-term; but we need to start working on the long-term strategy (more sponsors, more members).

(15 min) Fundraising - Larry

See Larry's update at the bottom.

(30 min) New Goals - Create the next 6 Months Goals - Board

Have an awesome Open House!

(15 min) Upcoming Business

Open House

Since not many people here, we decided to primarily work on the open house items.

Things we need:

Minor paint work, rearrangement of the space? Make Thursday night a Space Spruceup night?
Food (Nate will fund it)
Contact folks/businesses for fundraising (Zach)
Publicity/fliers/set up demos, blast the event out to all our channels (Ken, Zach, Nate will have flier done tonight)

- Demos to do during the OH!:
- 3d printing - Ask Tyler W. and Nick R.
- Laser cutter - Ask Josh W.
- Oculus Rift/3D Scanning - Nate Y.
- Shapeoko/Fireball(?) - Zach S.
- RGB LED stuff - Ask Donnie, Keane?

Spiel about what the space is, words to use to nudge toward membership/donations (Nate)
Music/DJing (Nate?)

Larry's notes

Sorry folks: Just didn't have time with this #$%^& fire to get our Agenda act together.

Here's what I hope happens. Build on the GSD from Monday and also get these things done. I believe you can do it if you want to. Love you guys.

a) Household memberships - Nate Y., finalize and present this to members so we can offer it at the Open House. As far as I can tell there's no reason not to release it for feedback and then implement it ASAP. If you've got a reason not to do it, let's hear it. FYI - There are a couple households ready to sign up just as soon as they can.

b) Membership review - Jamie updated it recently but I didn't have time to collate a summary. Sorry about that.

c) Review and modify new sign design tonight and let's get it up. I made a great deal, so I'll cover the cost (with NO expectation of reimbursement). I DO NOT agree with Bill's "Coat of Arms Idea". I do not agree with what he sees when he looks at the Rhino's rear end. I like the fact that adults easily spot the key and kids see something more playful. Color? A definite maybe. You decide. Lastly, I would probably be more receptive to Bill's feedback IF a) he handled space change better AND b) he added a community login to the Blue computer to align with our community tool policy. Someone who knows Linux needs to help him do that.

d) Financial review. Things are looking up but let's take steps to hit that $1500 target to ensure we're good through the end of the year. Good call Zach. On the night of the Open House we should have a thermometer and a sort of town crier to let everyone know our progress toward that goal. I'd even dress up if necessary.

e) Staff Support - Dana, recommend a mandatory meeting be schedule ASAP and see how folks respond. Those who show up or say why they can't are reliable staff. Those who don't get to start over.

f) Sensitive something (not for other members eyes or ears): Dana can decide whether tonight is the place to talk about it.

Reading back through this list it sounds kinda pushy. Sorry for that tone. But I've been in action mode all day and definitely see the need for this Board to knock out a couple of old items and embrace some new ones to make our Open House the most fantastic event we ever held.

Larry W.

@@ Line 1: / Line 1: @@
-Meeting attendees:
+* Meeting attendees: Zach, Nate Y.
-Missing:  Larry
+* Meeting starts at: 19:12
- Meeting starts at:
+* Meeting ends at:
- Meeting ends at:
+==(15 min) Open For All!==
-Contents [hide]
+* No guests!
-(15 min) Open For All!
-Standing Committee Reports (Outlined in p. 3 of Standing Rules)
-(15 min) Financial - Zach S.
-(15 min) Governance - Nate Y.
-(15 min) Fundraising - Larry W.
-(30 min) New Goals - Create the next 6 Months Goals - Board
-(15 min) Upcoming Business
-[edit] (15 min) Open For All!
+==(15 min) Financial - Zach S./Emilio T. ==
-[edit] Standing Committee Reports (Outlined in p. 3 of Standing Rules)
+* Moving away from quickbooks since it isn't getting done regularly -- some kind of spreadsheet to take its place.  Nate Y. suggests any spare budget should go toward hiring a professional accountant to keep books in line.  Shoddy books + IRS audit = we're screwed.
-Reports to be reviewed at the Board Meeting can be found here: [1]
+* Money-wise, we're good through October due to some last-minute donations.  If we hit our fundraising goal for the Open House, we will be stable short-term; but we need to start working on the long-term strategy (more sponsors, more members).
- Review last months Minutes for old action items.
-[edit] (15 min) Financial - Zach S./Emilio T.
-  Filed 990N at the last GSD
- We got a sales tax license - should start charging it on kits (and not membership or concessions)
- Zach needs to talk with Emilio to get monthly status!
- Zach needs to figure out TCF account signer status
- Need to square up on Penguicon badges
- Need to square up for last 2 Costco runs
-[edit] (15 min) Governance - Nate Yost
+==(15 min) Fundraising - Larry==
- Review AHA Governance Status (shared in advance)
- Address Non-Membership Activities  Dana will update staff and non-member
- How can we grow the membership?  Friday, September 19th AHA open house for students coming back to campus?
+See Larry's update at the bottom.
- Float down the Huron river? Day after open house?
- Add-on membership for Standard members suggested at $15/member. Need to clearly define "add-on", "kids", key policy, etc. Discuss on August 20th?
- At next GSD put together meetup.com page with two or so events to promote?
+==(30 min) New Goals - Create the next 6 Months Goals - Board==
- Operations (under Governance)  Dana helping get keys made
- Dana needs codes made for staff (Nate Y will help)
- Guest intake process upgrade - Nate Y.  Quick summary: collect visitor's names, optionally ask for e-mail address to get our mailing list
+Have an awesome Open House!
- Membership update: 48 total / 38 paying  With summer ending, some BYB members will be dropping
+==(15 min) Upcoming Business==
+== Open House ==
+Since not many people here, we decided to primarily work on the open house items.
-[edit] (15 min) Fundraising - Larry
+Things we need:
- Summarize Fund-raising report (shared in advance)
-How can we restart the educational revenue stream?
+* Minor paint work, rearrangement of the space? Make Thursday night a Space Spruceup night?
+* Food (Nate will fund it)
+* Contact folks/businesses for fundraising (Zach)
+* Publicity/fliers/set up demos, blast the event out to all our channels (Ken, Zach, Nate will have flier done tonight)
-Review Upcoming AHA Events.
+** Demos to do during the OH!:
- We Make Health Fest - Nate Y.
+** 3d printing - Ask Tyler W. and Nick R.
+** Laser cutter - Ask Josh W.
+** Oculus Rift/3D Scanning - Nate Y.
+** Shapeoko/Fireball(?) - Zach S.
+** RGB LED stuff - Ask Donnie, Keane?
-Review Upcoming Classes (Slim pickings for August - who wants to take any of these for August? [2]
+* Spiel about what the space is, words to use to nudge toward membership/donations (Nate)
- Space race at Elk's Lodge? (from Nate Y.)
+* Music/DJing (Nate?)
-[edit] (30 min) New Goals - Create the next 6 Months Goals - Board
+== Larry's notes ==
-How can we create a sustainable financial model to meet the vision of AHA of being Ann Arbor's Friendliest Hackerspace?
+Sorry folks:  Just didn't have time with this #$%^& fire to get our Agenda act together.
-[edit] (15 min) Upcoming Business
+Here's what I hope happens.  Build on the GSD from Monday and also get these things done.  I believe you can do it if you want to.  Love you guys.
-  Things to do at the next GSD (All Directors Should Participate)  Restart the newsletter!
-  November Board Candidates
+a)  Household memberships - Nate Y., finalize and present this to members so we can offer it at the Open House.  As far as I can tell there's no reason not to release it for feedback and then implement it ASAP.  If you've got a reason not to do it, let's hear it.  FYI - There are a couple households ready to sign up just as soon as they can.
+b)  Membership review - Jamie updated it recently but I didn't have time to collate a summary.  Sorry about that.
+c)  Review and modify new sign design tonight and let's get it up.  I made a great deal, so I'll cover the cost (with NO expectation of reimbursement).  I DO NOT agree with Bill's "Coat of Arms Idea".  I do not agree with what he sees when he looks at the Rhino's rear end.  I like the fact that adults easily spot the key and kids see something more playful.  Color?  A definite maybe.  You decide.  Lastly, I would probably be more receptive to Bill's feedback IF a) he handled space change better AND b) he added a community login to the Blue computer to align with our community tool policy.  Someone who knows Linux needs to help him do that.
+d)  Financial review.  Things are looking up but let's take steps to hit that $1500 target to ensure we're good through the end of the year.  Good call Zach.  On the night of the Open House we should have a thermometer and a sort of town crier to let everyone know our progress toward that goal.  I'd even dress up if necessary.
+e)  Staff Support - Dana, recommend a mandatory meeting be schedule ASAP and see how folks respond.  Those who show up or say why they can't are reliable staff.  Those who don't get to start over.
+f)  Sensitive something (not for other members eyes or ears):  Dana can decide whether tonight is the place to talk about it.
+Reading back through this list it sounds kinda pushy.  Sorry for that tone.  But I've been in action mode all day and definitely see the need for this Board to knock out a couple of old items and embrace some new ones to make our Open House the most fantastic event we ever held.
+Larry W.