Minutes:14 Jun 2017 Board Meeting Agenda: Difference between revisions

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* Meeting attendees: Alex White, Brian Morse, Henry Marshall, Sarah Lynn, Nate Yost, Tyler Worman, Larry Works
* Meeting attendees: Henry Marshall, Alex White, Brian Morse, Kim Burton, Larry Works, Augustine Benjamin
* Meeting starts at: 19:22
* Meeting starts at: 19:05
* Meeting ends at: 22:10
* Meeting ends at: 21:37


== Board Meeting Protocol ==
== Board Meeting Protocol ==
Line 20: Line 20:
* All Are Worthy. All Are Welcome.
* All Are Worthy. All Are Welcome.


Tyler said that no mail will be forwarded from the old address (525 E. Liberty) past June 8th.
You should use 255 E Liberty, Suite 225


Atomic Object contacted us about donating some chairs. We have offered to take the chairs from the space, but haven't heard back. Brian will follow up with them.


==Minutes Approval==
==Minutes Approval==


* Feb 2017 Board Minutes: Approved
* May 2017 Board Minutes: Approved
* Mar 2017 Board Minutes: Approved
 
* Apr 2017 Board Minutes: Approved


==Governance - Collective Ownership==
==Governance - Collective Ownership==
Sarah, is your AHA email working?
Yes. Nate got the message, possibly not a "reply all"


Is everyone clear on new responsibilities?
Henry has cabinet keys that Larry cut. Who still needs them?
* Nate Yost - Fundraising
Alex took his. Sarah still needs her keys to the space as well as to the cabinet. Nate needs a key to the cabinet.
* Alex White - Finances
* Sarah Lynn - Advertising/Outreach
* Henry Marshall - Education/Internal Events
* Brian Morse - Operations


What should be the procedure when people can't make it to a board meeting?
Nate volunteered to add a contact directory to the website.
Hangouts or Skype is preferred. Filling out a stub ahead of time in the meeting notes is important if you can't be there at all.


Henry Marshall added the new board to the Board page, but didn't know the date of the next election. Has it been determined? If so, what is it?
Keys to the Kingdom
Last Thursday of October. Henry will update the wiki to reflect this.
Alex sent a request for Nate (the admin) to share the file with Brian and Henry.


The last board had a resignation part way through the term which led to certain responsibilities being unaddressed. Is there a mechanism to prevent this problem in the future?
==Education/Events - Henry Marshall==
Nate explains that the board can vote someone in or call for special elections. If no one steps up, we don't have any contingencies. Being in contact with active members can make it easier to delegate, and is more effective than an email blast.


Have keys for the new board members been cut and/or transferred?
We are a sponsor at NHacks. Henry has previously received board permission (via email) to bring Arduinos to the event and award summer memberships to the winners.
Greg still has has. Tyler will make new sets at Stadium Hardware tomorrow.
Larry points out a communication should be sent out to the list.


Nate volunteered to add a contact directory to the website.
Do we want to bring a 3d printer to A2 Health Hacks? Alternatively we can let people know it is here. Who will man it or are we lifting the normal class-required rules?
Henry will notify them of our (existing) upcoming class. If they choose to promote that to members, they would be welcome to come to our open hours (2-6). Brian may consider coming and volunteering for a few extra hours.


Nate was pleased by the turnout for elections. We all agree we should hold more social events.
==Education/Events - Henry Marshall==
Rhino badges arrived. Do we have all the necessary components?
Larry is going to order the remaining components from DigiKey. He will also be creating a non-profit account with them.


===Mini maker faire===
===Mini maker faire===
Nate has not submitted the form to the Library. Jacob is interested in running an eggbot class. Nate encouraged Jacob to submit a form for that. Dale Grover, a funder of the mini-maker faire, is encouraging us to have a table at the event on June 3rd. He will bring all the soldering equipment, so we need to have the staff and badges. Nate will be emailing him to verify we will be doing it this year. We need more volunteers in order to operate it safely, at least 1 per 2 soldering stations (minimum 5). Nate had a difficult time managing the crowd last year. In the past we received funding from A2 geeks, but we may not this year. We'll put out a donation box to pay for the badges. Sarah volunteered to make a cool donation box in the spirit of i3's (perhaps something that lights up when you put in money). Sarah sent a design to the board.
What went well:
 
- Great volunteer turnout
===Maker Faire===
- We made somewhat fewer badges, but attendance in general was down.
We won't be running a booth unless someone has a project they want to spearhead. In the past, this hasn't had high returns in terms of membership.
- Sign upstairs with arrow was helpful for alerting people of basement.
- Kim's coworkers really enjoyed it.
What could be improved:
- Have ice on hand throughout the day
- Better identify the soldering stations were by AHA (more signage).
- Have kid friendly classes directly after the faire and invite families to it.
- More practice ahead of time would be helpful (we had to discover heat sensitivity of LEDs).
- We should offer membership coupons next time.


Larry will get in touch with his CPA friend Ken Shana about [paying teachers] post-tax-season.
Larry will get in touch with his CPA friend Ken Shana about [paying teachers] post-tax-season.
Line 75: Line 65:
Henry Marshall will take this over after an introduction from Nate.
Henry Marshall will take this over after an introduction from Nate.


Dan Romanchek wants to teach a class on electronics. Tyler still wants to do a class and has volunteered to use the vacuum tubes. Tyler will send his contact information to Henry Marshall, who will reach out to him.
Dan Romanchek wants to teach a class on electronics. Tyler still wants to do a class and has volunteered to use the vacuum tubes. Tyler will send his contact information to Henry Marshall, who will  
 
> [Nate was to] send Larry details on class rental fees.
Tyler sent the fee schedule out and added a contact field to events on the website to rent the room.


Classes Taught in the last month:  
Classes Taught in the last month:  
* Laser
* 3d Printing
* Vinyl Cutter
* CNC
* CNC
* Eggbot
* Planer


We discussed whether classes should be all paid in advance to encourage attendance. This will be addressed in the future once classes are going more smoothly.
Larry is interested in running a soldering class.


> Stadium is interested in possibly hosting classes on how to fix your house stuff.
Henry proposes we lower the cost for classes where you do not receive a machine qualification (read: arduino).
Contractors are often so busy they cannot run a class. How to fix a toilet and add an outlet. Larry will teach a basic hand tools class. This may not happen until it gets cooler in winter or fall.
Arduino classes are to lower to $15/$20 for members/public.


Henry will contact Brian about running a basic electrics and safety workshop.
If you sign up for a new membership with recurring billing, get 50% off your first core class. All money from this goes to the instructor to ensure they don't get less money for their class.


Nate is interested in creating a master list for classes. Henry will send out a message to all teachers
Core classes are to be defined as: Arduino, CNC, 3d Printer, Vinyl Cutter, & Laser Cutter
 
Schedule for core classes:
* 3D Printer
* CNC
* Laser Cutter
* Vinyl Cutter
* Basic shop skills
* Soldering


> After [first robotics competitions] are done, we'll extend invitations...
Brian may run a workshop for electricals in July.
Are competitions done? Has that been done? Product owner?


Unix time stamp celebration
Unix time stamp celebration July 14th.
Demure and Henry are interested in building a physical clock. Larry might be able to build a nixie clock for the last 10 hours.
Demure and Henry are interested in building a physical clock. Larry might be able to build a nixie clock for the last 10 hours.
Larry might be able to get Mr Seven Inch. Larry says we can be BYOB. We will make this a member and invited admission. We will need to notify all people in the building of the performance. We will need to have a prep window.


Larry suggested we have a series of classes that use many different machines. For example we could make a solder paste templates on the laser, to the pick and place, to soldering.
Tech Trek
Clean in preparation tomorrow. Larry is fluorescing rocks and nixie clocks. Donnie is working for deep field, but he will set up the small laser cutter to cut cards.  


==Finances/Membership - Alex White==
Augustine wants to know how to become a member of the google group. Henry will ask Tyler -- our best guess as to who knows.
Money earned from Penguicon badge sales
$1159 (by best recollection) plus paypal sales. Nate needs to give the cash (or a check) to Alex. This money will go towards making more badges and selling that at other conventions. We have been told by a lot of people that the badges would be popular at a bunch of other cons. Getting the pick and place and SMD LEDs will make production much easier. The next iteration of the board will have an 8x8 grid. This may be difficult to power. The BOM for the old badges was $15 and they were sold for $40 a piece -- the new ones should be cheaper.


> Larry will check [status of tax free account at Stadium Hardware]
Larry suggests we have a welome event explicitly for BYB. Larry has volunteered pizza.
The non-profit account is operational. It should display as "makerspace" not "marketplace" when used.


> Paypal is actually a little cheaper than Rerun...
==Finances/Membership - Alex White==
How much cheaper? Are we moving to Paypal? What is the status of this?
Have we received money for badges from the Mini Maker Faire? - No, Nate would like to meet with Alex in person to do this. Let's set up a time!
We pay 2.2% + $0.30 for Paypal and 2.9% + $0.30 with Visa or $1.50 with ACH
Henry and BYB are the only Rerun users, and we'll be leaving them as they are.


Membership changes for this month:
Membership changes for this month:
* Standard: 23 (+1)
* Standard: +1 (Annual Rate)
* Reduced: 14 (-1)
* Volunteers: 3 (+2)
* Co-working: 2
* Spark: 1
 
Can the above form be amended to include absolute numbers as well as the changes from last month.
 
Membership figures for the last two months were never recorded, what are they?
March
* Standard:
* Reduced:  
* Reduced:  
* Volunteers:
* Volunteers: +4
* Co-working:  
* Co-working:  
* Spark:  
* Spark:  
* BYB: +9


April
Greg told Henry that we seemed to be underbilling for the interns. Alex will contact Greg in the next week.
* Standard: 22
* Reduced: 15
* Volunteers: 1
* Co-working: 2
* Spark: 1


Many outstanding payments were recovered during the board elections. How much was collected? Is this reflected in the above numbers?
We made:
We had three new/restored members. It is in the above numbers.
Expenses: $1900 (rent) + 45 (electric) + $0 (Internet -- Tyler was mis-billed and donated the fee)
In Bank: $4080 + 900 Pending + Penguicon cash
Emergency fund (in months): 2


Has a receipt and thank you letter been sent to Thomas Bowes? He was considering a second donation, and I want him to have a positive first experience.
Alex has updated everything else (hopefully!) to use our new credit card information.
Yes. He hasn't responded since receiving the receipt.


> Alex was going to get back to Donnie about Square Cash. Alex is waiting for response from Donnie.  Still waiting.
Has cash from penguicon badges and the box been deposited in our accounts?
And still waiting.
Not yet
 
We made:
Expenses: $1953 (rent) + $70 (att) + $40 (electric) + ~$30 (insurance)
In Bank: $2967 + cash from box & penguicon
Emergency fund (in months):


===Reimbursement===
===Reimbursement===
Ask board for purchase approval. Submit to Alex, and request refund.
We are retroactively approving Sarah's purchase of Penguicon badges. She will submit receipts to Alex.


Board members should make a donation to the group. Alex will email these out, and we will bring them to the next meeting.
> State of DTE bill increase?
 
Alex says it is all resolved.
> Alex will [call DTE regarding meter numbers] by next week.
Sent another email with the meter numbers. Our bills have gone up (~$30 to ~$45). Still needs to call to verify. Tyler says the breakdown by meter number can been seen on the bill. Alex will call to set up auto pay in the next month.


== Fundraising - Nate Yost==
== Fundraising - Nate Yost==


Nate needs to get in touch with Greg. Nate expects Grep to continue handling the NIH grant, as that would also be used by BYB. Nate will to reach Greg for status updates in the next week.
Greg's NIH grant was approved! Nate was in touch early on, but there hasn't been much information sharing yet -- Nate will reach out again.
Larry is curious if that covers equipment to be installed down here.


Dan of the Rotary may be a potential grant giver.
Dan of the Rotary may be a potential grant giver.
The Jaycees reached out to us in the past, and we may be able to partner in the future.


Larry wanted to know if we had a formal wishlist. Henry volunteered to create a page on the wiki.
==Marketing/Outreach - Sarah Lynn==


Are there any upcoming events we want to sell stuff at?
Followup re: street team:
Nate will ask Dale about having a donation bin at Mini Maker Faire. Our next project is to start prototyping the next generation of badges.
- Should we consider contacting the JayCees?


Larry suggested we establish a target. Nate thought that $10k be the end of the term would be a good target.
Followup re: silk screening with Dana


==Marketing/Outreach - Sarah Lynn==
Larry, does your contact have interest in decorating graffiti alley?
Larry is waiting to hear back, one of them is in Hawaii at the moment and the other is in town.


Wants to do t-shirts. Sarah will contact Dana re: screen printing. She wants to put together a box and a "street team". Volunteers could sign up members and receive awards for referrals -- t-shirts, free memberships, laser time etc. She will be looking into buying t-shirts in a variety of sizes. She will add those to the aforementioned wishlist.
Has Sarah taken over the Facebook page?
Brian thinks Sarah does have control of the facebook.


Sarah wants to find someone to do work in grafitti alley. Larry knows someone who might be interested in working on it.
Do we have a twitter?


Sarah has interest in doing sidewalk chalk leading up to our doors.
=== Google Adwords ===
 
Sarah will take over the facebook group *and* the page from Nate. She would like to raise money to pay for ads on facebook.


=== Google Adwords ===
Have any been added?
* Alex sent out the credentials for Google adwords.
* Nate will give Samson's contact information to Nate.
* Is there a place where we can log ideas for adwords? Perhaps a wiki page?
There is a spreadsheet shared with the board. Nate will be sharing the files on the google drive for all board members.


=== Marketing Email Updates ===
=== Marketing Email Updates ===
Contents of May email blast? Date it can be published?
Florencia has moved on from BYB and won't be making more email blasts. Will Sarah take this responsibility over?
Nate worked with Florencia E., BYB's (possibly former) marketing person. She used to put together an email blast through mail chimp, but hasn't recently. Nate will ask Greg about her current status. Sarah may assist or take it over. Henry shall send out a blast to the meetup group for people who want to join the mailing list after this has been done.
 
>Greg suggested Maker profiles (Example Mike Grube) for our teachers in the news letter.
Postpone until the above is clarified.


> YpsiAlloy is another group Larry met some members from, want to start a foundry in Ypsi.  He will be in contact?
> Larry followup re: YpsiAlloy
Larry will contact them in the next month.
Still pending


> Mark Maynard is contact [for Art coworking in Ypsi]. Larry is the person [contacting them].
> Larry followup re: Mark Maynard for Art coworking in Ypsi. Have you visited?
Larry will be visiting their space next time he's in Ypsi. We may collaborate at some point in the future.
Still pending


==Operations/Volunteers - Brian Morse ==
==Operations/Volunteers - Brian Morse ==


We discussed using the area by the lockers for BYB interns.
Henry extended offer of space by lockers to one of the BYB interns.
Henry volunteered to make a sign.


We need to establish who has what locker. Brian will send out an email, and put up signs to identify their lockers. We will use a spreadsheet and labels to keep track of what is used.
Henry was informed of a missing (bug?) net stored between the recycling bin and the pillar. Has anyone seen it?
Larry pointed out the bug net from last year is on their table.


When can there be a training for Volunteers/Board to make ID cards? Who can teach it?
Good job on the lockers!
- Today before board meeting. Tyler took ~10 minutes to teach. Ideally it's just for board members since the operations person needs to be the verify they have met all requirements before granting 24/7 access.


> Tyler is working on [a document on how to close the shop] and hopes to have it posted during the week of 4/17.
We agreed via email to switch to ACD as our ISP. Our 18 mo contract/trial rate at AT&T has expired, we can now switch ISPs without penalty. What is the state of the ISP change?
This is done. Tested initial draft and found issues. Reprinted and will be posted evening of 5/10/17. Tyler communicated to Pritpaul that he had a draft and after testing and posting would communicate to him that it is done.
Our signed information has been submitted. Our order is processed, and have moved from the sales to installation departments.  


Tyler suggested we have a single POC for the building Manager? Who will it be? Do they have the necessary information?
Who owns the local camera system project?
Tyler will contact the manager and make the necessary transition so Brian receives all future communication.


Sarah asked about the status of adding a water filler to the space. Brian will research what needs to be done.
===Volunteer Hours===


Jacob knows Michael from an organization interested in volunteering with AHA. Henry Marshall has the contact info, but has not reached out.
- Volunteer hours are in a spreadsheet maintained by Brian. He will pass this information on to Tyler who will update the website.
Henry will forward this information to Brian.


Changing Internet Provider
- In the event we have more volunteers, are we interested in increasing hours? At what point do we have "enough" public hours?
We have a quote in the operations email account from 3 to 4 months ago. It is approximately $150 a month for setup. We need to cancel our AT&T, but our contract runs until August 1st. The faster internet will be important given the influx of interns and co-workers at the same time. The revenue from the new interns should cover the period when we would have two ISPs. If need be, Nate will contribute to keep it cover cost differences. Brian will contact the ISP.
We agree we have a good number of open hours. Any more volunteers will be assigned to increase staffing during existing hours or to work on projects. Kim points out we could train people specifically to teach classes.


Who is the admin for this wiki? Could we add markdown support with [https://www.mediawiki.org/wiki/Extension:MarkdownExtraParser this extension]?
Kim wants to put together volunteer events. Promote them as a way to get your hours.
- Nate. The server needs to be upgraded before anything else can be done. This must be done at the same time as the website upgrade, so it must wait on the following.


The new website
Kim and Henry will schedule a sorting party for the electronics.
The design needs to finalized, so Tyler can finish the site. We need to establish what the new logo looks like (Sarah is thinking about changing colors). Henry and Tyler will work together on moving his scripts to metalsmith. Henry will take initiative on scheduling this.


Who is the administrator for the website?
===Equipment===
- Nate
Backyard Brains donated toner for the new printer. It now works. Henry will speak with Tyler about getting it networked.


Changing nest cameras to a local solution
What is the state of Tyler's refinishing of the cabinets for the craft room?
Will be attempting this in June.
Brian thinks he was hoping to bring them in tomorrow. Larry will volunteer to come in and help them set up Friday morning if this is the case.


===Volunteer Hours===
> Fire Safety - Breaker box behind laser cutter is continually blocked. We need to maintain access to this.
Track volunteer hours at AHA
Henry will move the acrylic to the shelving unit outside the craft room.


Troy and Chris are volunteering primarily on Saturday, can Alex sign off on their work?
> Brian will try to make a lighting layout and estimate the costs of installation.  
Brian will contact Alex Hull about notifying us of any volunteer work done. We can then issue an official document
Found shock-rated LED fixtures at #35 per unit from a big box store. We would want 8 fixtures (2 by front dimmable; 6 in remainder different circuit), 2 dimmers ($20 a piece). There is additional conduit and wire. This is approximately $350-400 total cost. Henry will run this by Nate and Sarah. Brian will reach out to Stadium. We also would allocate an additional $100 for wall mounted electrical sockets.
 
They wanted to have a consistent POC, any volunteers?
- Working on the Pick & Place is more difficult when all the BYB interns are here. Henry's interest in a build party is increased. Can we pick a day?
Brian will email Troy and Chris and say he is their new primary POC.
Kim and Henry will schedule this as a volunteer party. Nick and Donnie are making POV spinners, perhaps that could be promoted as part of the build party.
 
===Equipment===
Henry Marshall bought a replacement laser printer at Property Disposition and will place it on indefinite loan to the space. We need to buy ink, it should be ~$100, but we cannot confirm with certainty the printer will work.
Henry will send the model number to Nate to buy toner.


> Going to investigate and figure out where we'd normally store [a rolling tool wall]. Larry got a rolling display setup that has pegboard on it, could be used for this?
- The 3d printing computer is often in use for non 3d printing tasks during public hours. I've seen people turn away disappointed. Solutions?
Larry wants to use the pegboard for moving signage.
Henry will move Heron to the back of the space to make it easier to use when the space is busy. I will also print a "Priority Use for 3d Printing" sign.


> Tyler purchased cabinets for sewing/craft room... Eta is end of April.
- Cleaning Supplies
No help needed bringing them in. I'm resurfacing and painting them. If we really want them now, I can deliver them immediately but then will not complete the refinishing. You'd need to hang them as is. Not positive on ETA, weather has been too rainy/cold for drying to work well. Once it's a bit warmer again I can give a better ETA.
Many of these things can be bought at Stadium. Henry will create a subsection of the wishlist for repeated purchases (paper towels etc)


> Fire Safety - Breaker box behind laser cutter is continually blocked. We need to maintain access to this.
- Drinks & Snacks
We are in favor of reinstating the snack program.


Electricals in Classroom
- We will get Brian on a TCF Bank so he can get a credit card. He will coordinate with Alex.
Brian will try to make a lighting layout and estimate the costs of installation.
> Pick and place is ready to be wired up if people are interested.
Brian and Henry have been working on it Thursday. Nate will pick a time in June to hold a build party.


Radioshack bins
- Larry wants to point out that Brian should be the POC for all business concerns.
Greg will be restocking the space in part to provide for the interns.


Larry would like to have the new logo printed as stickers.
- Chime for the front door
Henry & Brian will make this as an Arduino project.


===In progress===  
===In progress===  
> NAS - Investigated problem with LDAP users not able to change passwords. Contacted Synology support and am working to resolve it with them. No fix yet in last 2 patches.
> Tyler will schedule a meeting with Nate to [upgrade the LDAP] sometime next week.
They believe it is fixed. We are to backup, reinstall and restore. If this fails to restore we could lock everyone out. Because there is a limited number of users they could be manually entered. Tyler will schedule a meeting with Nate to do it sometime next week.
We don't think that happened.
 
===Done this month===
Bill moved hist stuff to the classroom and is still sorting it. Does he need help with delivery?
He will be moving things into a locker when sorting is done.


===To Do===
===To Do===
====All====
====All====
> Need to track down the SawZall. It appears to be missing along with the blades for it.
- Are we giving up on the SawZall? Seems to have gone missing completely. Nate recommends a cheap replacement from HFT.
Still missing
We agree that is a low priority. Larry and Brian have personal recipricating saws in the event one is needed.
 
> Sewing machine - 1 in need of repair or getting tossed
Should be tossed.


> Run backups on all machines to NAS.
- Has there been a backups on all machines to NAS?
Haven't done in the past two months. Tyler will do it at the same time as LDAP
No


> Eliminate wireless from the current router and switch to logged Ubiquiti with 2 SSID for members and non-members.
> [Did Tyler] Eliminate wireless from the current router and switch to logged Ubiquiti with 2 SSID for members and non-members?
Tyler will do this in June
No


> Add second patch panel to rack, we have more than 24 lines with the new classroom and additional access points.
> [Has Bill Putt wired the] second patch panel to rack.
Tyler bought it. Bill Putt offered to help run wiring.
No
 
> Swap switch for 48 port.
Hasn't been purchased.


> [Has the] Swap switch for 48 port [been purchased].
No


====Annex====
====Annex====
> Waiting on Zach with kitchen equipment and cabinets.
Henry will speak to him when he is next in the space.


> Nate will get in touch with Jacob [regarding removing batteries from the annex].
Looks like all batteries are gone, save those being currently used on the car.
Henry will reach out to him about scheduling a date. He can bring some over hear to work on the car.


====Classroom====
====Classroom====
* Light switches
* Run ethernet drops
* Run ethernet drops
* Add electric on wall.
Same time as lighting
 
* Add electric on wall
This is worth a $100 extra on the lighting budget.
 
* Clean floor
* Clean floor
* Mount new whiteboard
We need a swiffer
* Purchase 2nd pack of whiteboard markers for here
 
* Setup mold making equipment?? No
* Setup mold making equipment?? No
* Mount projector.
* Mount projector.


====Signage====
====Signage====
> We need to get [the new logo] made on the vinyl cutter and installed.
Sarah wanted to change the colors of the new logo. Greg, not know this purchased vinyl in the new colors. Greg gave Henry permission to use BYB vinyl for any projects that enhance the space. Henry proposes we go ahead and use the existing color scheme in light of this. He volunteers to cut it.  
Delayed until new logo is designed.
* What colors do we need?
* Do we have the appropriate vinyl in stock?
* Can we use BYB vinyl?
* Will someone volunteer to do the cuts?
Henry will make the stickers for the walls.


> Nate will share [the logo files] with other members.
Greg told Henry that Nate has the contact information of the new logo's designer. Greg is open to the possibility of paying for her to design more signage with a similar aesthetic. Henry will send her the copy Kim has been working up for our windows. Larry suggests we use the signpost thing.
We don't have the original files. Greg was going to get them but I believe has only sent a PDF to date.
 
Where can I find this? Do we have vector files? Does Sarah want to modify them?


> Nate wanted to mount a display [on the pole outside the space], how can we make this happen?
> Nate wanted to mount a display [on the pole outside the space], how can we make this happen?


====Storage policy====
====Storage policy====
> Alex W. drafted a Storage / Clean Tabletop Policy
> Alex W. was to share a Storage / Clean Tabletop Policy on google drive. I don't have it.
Where is it? Is it still being finalized? Can it be printed and hung?
- Main tables get a sign that things can be moved
It will be shared on the google drive. We need to establish a storage manager.
- BYB gets the table by the lockers
 
- The Purple Box under the TV is for "Lost & Found"
> Alex has printed out parking permits for existing projects
- The Green Box under the TV is for "Fair Game"
Where are they? How are they delivered? Have old projects been granted them? Have their PO's been contacted?
- Lost & Found is the green bin under the tv. It gets cleared every 3 months


> Working on Locker policy and amount to charge for long term storage.
- Is Jacob aware that after the Detroit Maker Faire he will need to find a new home or get a parking ticket for the car?
See above

Latest revision as of 16:23, 15 March 2020

AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

  • Meeting attendees: Henry Marshall, Alex White, Brian Morse, Kim Burton, Larry Works, Augustine Benjamin
  • Meeting starts at: 19:05
  • Meeting ends at: 21:37

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

(15m) Open For All

  • All Are Worthy. All Are Welcome.


Minutes Approval

  • May 2017 Board Minutes: Approved


Governance - Collective Ownership

Henry has cabinet keys that Larry cut. Who still needs them? Alex took his. Sarah still needs her keys to the space as well as to the cabinet. Nate needs a key to the cabinet.

Nate volunteered to add a contact directory to the website.

Keys to the Kingdom Alex sent a request for Nate (the admin) to share the file with Brian and Henry.

Education/Events - Henry Marshall

We are a sponsor at NHacks. Henry has previously received board permission (via email) to bring Arduinos to the event and award summer memberships to the winners. Larry points out a communication should be sent out to the list.

Do we want to bring a 3d printer to A2 Health Hacks? Alternatively we can let people know it is here. Who will man it or are we lifting the normal class-required rules? Henry will notify them of our (existing) upcoming class. If they choose to promote that to members, they would be welcome to come to our open hours (2-6). Brian may consider coming and volunteering for a few extra hours.


Mini maker faire

What went well: - Great volunteer turnout - We made somewhat fewer badges, but attendance in general was down. - Sign upstairs with arrow was helpful for alerting people of basement. - Kim's coworkers really enjoyed it. What could be improved: - Have ice on hand throughout the day - Better identify the soldering stations were by AHA (more signage). - Have kid friendly classes directly after the faire and invite families to it. - More practice ahead of time would be helpful (we had to discover heat sensitivity of LEDs). - We should offer membership coupons next time.

Larry will get in touch with his CPA friend Ken Shana about [paying teachers] post-tax-season. Still open

> Nate said he would get back to Katie from Brain Monkeys with all details of class. Henry Marshall will take this over after an introduction from Nate.

Dan Romanchek wants to teach a class on electronics. Tyler still wants to do a class and has volunteered to use the vacuum tubes. Tyler will send his contact information to Henry Marshall, who will

Classes Taught in the last month:

  • CNC
  • Planer

Larry is interested in running a soldering class.

Henry proposes we lower the cost for classes where you do not receive a machine qualification (read: arduino). Arduino classes are to lower to $15/$20 for members/public.

If you sign up for a new membership with recurring billing, get 50% off your first core class. All money from this goes to the instructor to ensure they don't get less money for their class.

Core classes are to be defined as: Arduino, CNC, 3d Printer, Vinyl Cutter, & Laser Cutter

Brian may run a workshop for electricals in July.

Unix time stamp celebration July 14th. Demure and Henry are interested in building a physical clock. Larry might be able to build a nixie clock for the last 10 hours. Larry might be able to get Mr Seven Inch. Larry says we can be BYOB. We will make this a member and invited admission. We will need to notify all people in the building of the performance. We will need to have a prep window.

Tech Trek Clean in preparation tomorrow. Larry is fluorescing rocks and nixie clocks. Donnie is working for deep field, but he will set up the small laser cutter to cut cards.

Augustine wants to know how to become a member of the google group. Henry will ask Tyler -- our best guess as to who knows.

Larry suggests we have a welome event explicitly for BYB. Larry has volunteered pizza.

Finances/Membership - Alex White

Have we received money for badges from the Mini Maker Faire? - No, Nate would like to meet with Alex in person to do this. Let's set up a time!

Membership changes for this month:

  • Standard: +1 (Annual Rate)
  • Reduced:
  • Volunteers: +4
  • Co-working:
  • Spark:
  • BYB: +9

Greg told Henry that we seemed to be underbilling for the interns. Alex will contact Greg in the next week.

We made: Expenses: $1900 (rent) + 45 (electric) + $0 (Internet -- Tyler was mis-billed and donated the fee) In Bank: $4080 + 900 Pending + Penguicon cash Emergency fund (in months): 2

Alex has updated everything else (hopefully!) to use our new credit card information.

Has cash from penguicon badges and the box been deposited in our accounts? Not yet

Reimbursement

> State of DTE bill increase? Alex says it is all resolved.

Fundraising - Nate Yost

Greg's NIH grant was approved! Nate was in touch early on, but there hasn't been much information sharing yet -- Nate will reach out again. Larry is curious if that covers equipment to be installed down here.

Dan of the Rotary may be a potential grant giver.

Marketing/Outreach - Sarah Lynn

Followup re: street team: - Should we consider contacting the JayCees?

Followup re: silk screening with Dana

Larry, does your contact have interest in decorating graffiti alley? Larry is waiting to hear back, one of them is in Hawaii at the moment and the other is in town.

Has Sarah taken over the Facebook page? Brian thinks Sarah does have control of the facebook.

Do we have a twitter?

Google Adwords

Have any been added?

Marketing Email Updates

Florencia has moved on from BYB and won't be making more email blasts. Will Sarah take this responsibility over?

> Larry followup re: YpsiAlloy Still pending

> Larry followup re: Mark Maynard for Art coworking in Ypsi. Have you visited? Still pending

Operations/Volunteers - Brian Morse

Henry extended offer of space by lockers to one of the BYB interns. Henry volunteered to make a sign.

Henry was informed of a missing (bug?) net stored between the recycling bin and the pillar. Has anyone seen it? Larry pointed out the bug net from last year is on their table.

Good job on the lockers!

We agreed via email to switch to ACD as our ISP. Our 18 mo contract/trial rate at AT&T has expired, we can now switch ISPs without penalty. What is the state of the ISP change? Our signed information has been submitted. Our order is processed, and have moved from the sales to installation departments.

Who owns the local camera system project?

Volunteer Hours

- Volunteer hours are in a spreadsheet maintained by Brian. He will pass this information on to Tyler who will update the website.

- In the event we have more volunteers, are we interested in increasing hours? At what point do we have "enough" public hours? We agree we have a good number of open hours. Any more volunteers will be assigned to increase staffing during existing hours or to work on projects. Kim points out we could train people specifically to teach classes.

Kim wants to put together volunteer events. Promote them as a way to get your hours.

Kim and Henry will schedule a sorting party for the electronics.

Equipment

Backyard Brains donated toner for the new printer. It now works. Henry will speak with Tyler about getting it networked.

What is the state of Tyler's refinishing of the cabinets for the craft room? Brian thinks he was hoping to bring them in tomorrow. Larry will volunteer to come in and help them set up Friday morning if this is the case.

> Fire Safety - Breaker box behind laser cutter is continually blocked. We need to maintain access to this. Henry will move the acrylic to the shelving unit outside the craft room.

> Brian will try to make a lighting layout and estimate the costs of installation. Found shock-rated LED fixtures at #35 per unit from a big box store. We would want 8 fixtures (2 by front dimmable; 6 in remainder different circuit), 2 dimmers ($20 a piece). There is additional conduit and wire. This is approximately $350-400 total cost. Henry will run this by Nate and Sarah. Brian will reach out to Stadium. We also would allocate an additional $100 for wall mounted electrical sockets.

- Working on the Pick & Place is more difficult when all the BYB interns are here. Henry's interest in a build party is increased. Can we pick a day? Kim and Henry will schedule this as a volunteer party. Nick and Donnie are making POV spinners, perhaps that could be promoted as part of the build party.

- The 3d printing computer is often in use for non 3d printing tasks during public hours. I've seen people turn away disappointed. Solutions? Henry will move Heron to the back of the space to make it easier to use when the space is busy. I will also print a "Priority Use for 3d Printing" sign.

- Cleaning Supplies Many of these things can be bought at Stadium. Henry will create a subsection of the wishlist for repeated purchases (paper towels etc)

- Drinks & Snacks We are in favor of reinstating the snack program.

- We will get Brian on a TCF Bank so he can get a credit card. He will coordinate with Alex.

- Larry wants to point out that Brian should be the POC for all business concerns.

- Chime for the front door Henry & Brian will make this as an Arduino project.

In progress

> Tyler will schedule a meeting with Nate to [upgrade the LDAP] sometime next week. We don't think that happened.

To Do

All

- Are we giving up on the SawZall? Seems to have gone missing completely. Nate recommends a cheap replacement from HFT. We agree that is a low priority. Larry and Brian have personal recipricating saws in the event one is needed.

- Has there been a backups on all machines to NAS? No

> [Did Tyler] Eliminate wireless from the current router and switch to logged Ubiquiti with 2 SSID for members and non-members? No

> [Has Bill Putt wired the] second patch panel to rack. No

> [Has the] Swap switch for 48 port [been purchased]. No

Annex

Looks like all batteries are gone, save those being currently used on the car.

Classroom

  • Run ethernet drops

Same time as lighting

  • Add electric on wall

This is worth a $100 extra on the lighting budget.

  • Clean floor

We need a swiffer

  • Setup mold making equipment?? No
  • Mount projector.

Signage

Sarah wanted to change the colors of the new logo. Greg, not know this purchased vinyl in the new colors. Greg gave Henry permission to use BYB vinyl for any projects that enhance the space. Henry proposes we go ahead and use the existing color scheme in light of this. He volunteers to cut it.

Greg told Henry that Nate has the contact information of the new logo's designer. Greg is open to the possibility of paying for her to design more signage with a similar aesthetic. Henry will send her the copy Kim has been working up for our windows. Larry suggests we use the signpost thing.

> Nate wanted to mount a display [on the pole outside the space], how can we make this happen?

Storage policy

> Alex W. was to share a Storage / Clean Tabletop Policy on google drive. I don't have it. - Main tables get a sign that things can be moved - BYB gets the table by the lockers - The Purple Box under the TV is for "Lost & Found" - The Green Box under the TV is for "Fair Game" - Lost & Found is the green bin under the tv. It gets cleared every 3 months

- Is Jacob aware that after the Detroit Maker Faire he will need to find a new home or get a parking ticket for the car?

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