Minutes:09 MAR 2022 Members Meeting Agenda

Meeting begins: 1910

Meeting ends: 2050

Participants: David G., Nate Y., Joe D., James K., Andrew C.

Agenda

• Announcements/new business - 10m
• Operations
• Financial - 5m - Joe
• Membership - 5m - Joe
• Outreach
• Education
• Old business

Minutes

• Announcements/new business:

• Operations:
  • Space rental updates/organization effort
    • James will reach out about Fuel Cell
    • Nate was in contact with another person asking about some space to work on floral arrangements. Nothing solid yet; need more info on how much space/special equipment will be required.
  • Director nominations (starting ~3/28 for elections ~4/28) - Nate
    • Nate will send out the instruction template on 3/28. Election will take place virtually.
  • Merge PSR organization with Cleanup Day also on the 20th, start it closer to 4pm.
  • Volunteering with Phi Sigma Rho sorority, coming up on the 20th @ 2pm.
    • ~10 volunteers for 2 hours
    • Adding tools to the tool library
  • COVID-19 policy revisions
    • Still require masks? Capacity limits? We need to get input from the volunteers
    • James' proposal to keep capacity limits, don't require N95 masks for volunteers, make masks optional for guests, remove sign-in. This would be for the remainder of March, to revisit at April's meeting.
    • Volunteers think this is fine, so we will proceed with this plan.

• Financial:
  • Financial health outlook: https://docs.google.com/spreadsheets/d/1MTjgdvGJI9-FI7OFxkDdw-hJbirdUaxwBpERWVGVSQs/edit#gid=0
    • 2021 Profit and Loss Statement: https://drive.google.com/file/d/1UO6pWEjQCSrJn2IMMF9Dnp8V_Ykpohxp/view?usp=sharing
    • Current Profit and Loss https://drive.google.com/file/d/1zyFGgMt1vwGwDnciNzjhT5_X7A4ackqJ/view?usp=sharing
  • SBA loan updates - Nate
    • Some progress has been made, but there's more work to do: SBA still doesn't like what we've submitted for our tax returns. Nate will call them to figure out why and what they are looking for, sometime this week or early next.
  • Grant opportunity: Community Priority Fund (https://www.washtenaw.org/3544/Community-Priority-Fund) - Nate
    • Joe will attend the Technical Session on the 14th to see if this is something we might be a good fit for.
  • What to do with the money we raised?
    • James: we should create a budget for monthly expenses? Can we create a finance committee that meets once a month to work on the budgets/projections? Joe: can we do it less often? quarterly or semi-annually?
    • Joe suggests quarterly finance committee meetings starting in April, before the Members' Meeting.
    • Joe or James will set a date for the first meeting.

• Membership:
  • Lost one member in the last month (moved away).

• Outreach:
  • Maker Show & Tell survey - David
    • Still working on the survey
  • Email blast with fundraiser update/upcoming events - James & Nate
  • FoolMoon (Apr. 1st 6-10pm) - Nate
    • Nate will set up AHA group planning on Matrix, in case others are interested in going
  • Earth Day solarpunk outing? Joe contacted Leslie Science Center about a collaboration in their Earth Day event (April 24th)

• Education:
  • 3D printer documentation, basic class materials, getting second printer running
    • Set up a dedicated PC for running the 3D printers - James (or anyone else?)
  • Arduino day on 3/26! Do we want to do something? We have ATMegaZeros!
    • Hybrid model? It would happen on a Saturday, so we could double up with open hours.
    • Age range? Younger folks will show up with parents, likely to be interested if there willingly. But there will be some work to get Arduino stuff installed and running on a computer, then write programs also.
    • Make sure we lay out expectations ahead of time on what to expect
    • David submitted a placeholder Meetup link for the global Arduino Day events listing. We will hammer out more details as we go.

Old Business:

• Operations:
  • Nate will sit down with volunteers to expand/freshen job board

• Financial:
  • Joe will update Freshbooks for 2021 by Sunday - DONE

• Membership:
  • Membership drive/new rates - James, in time for April meeting, to go into effect sometime in May. Will send emails about it prior to the April meeting.

• Outreach:
  • Emails talking about our fundraiser (how it went, what we might do with this money, invitation to add ideas at a future meeting -- what date?) - James
  • Expand this email to start the habit of doing a monthly update?
  • Nate will write up a draft by next week, including a mention of t-shirts for those hosting events.

• Education: