Minutes:13 May 2015 Board Meeting Agenda

• Meeting attendees:
• Meeting starts at: 19:00
• Meeting ends at:

==(15 min) Open For All

• All are worthy, All are welcome.

Old Business

Action Item Status

• Inventory Status - Nate Y. - still going on (being folded into Workplace Worksheet in Google Docs)
• Monthly Task List posted on bulletin board for Volunteer Hours. [1]
• Spring Clean Began on Sunday May 3rd! - the following Members helped out; Gareth F., Ed V., Nate Y., Nick R., Larry W., Tyler S., Este T., Alec M.,. Thanks!

Formal Event Request Status (Ken L.)

ANNUAL EVENTS - How do we get people interested and committed in helping out?

• FoolMoon - 4/11 Dusk to Midnight

- Nothing planned currently as a group.

• FestiFools - 4/12 4pm-5pm

- Nothing planned.

• GameStart Spring Festival - 4/18 10am-2pm - AHA will be there with 1 electric car

- Ken got an email from GSS about what we can do. They are awaiting a reply.

• Penguicon - 4/24-26 (no soldering support, AHA 3D printing hands for Raptor Reloaded [2]

- Nate Y. will coordinate

• AAHOM TechTwilite - 5/15 6:30pm-9pm

- We need to tell them what we are doing, but it's thought just requesting a table at this point is sufficient. Maybe broach the subject for the membership at the election night. - Nick suggests running a special ham radio station that night.

• A2 MiniMaker Faire - Saturday 6/6 10am-4pm

- See Twilight

• Detroit Maker Faire - July 25-26 9:30am-6pm

- See twilight

(10 min) Financial - Zach S.

• March 2015 P&L - [3]

- Lots of money from donations again. We are good into the black this month!

- Zach will check into iQguys debt. Believes we are close to retiring this debt permanently.

(20 min) Governance - Ken

• Membership Update (Larry W.)
• Monthly Membership Update [4]

- 51 members this month, an increase of 5 from last month!

• Finalized Membership Forms submitted for final approval. - Larry

- Need to set a date on when we will publish these new Membership Forms. 48 hours from now for Board to decide on whether we should approve them or offer corrections.

• Nate Y to initiate recurring payments w/ AMF

- Doin' it!

• Elections coming up in April

- Ken will send a reminder with the current Board Nominees.

- Important dates: 3/23 - Board nomination period starts, 4/16 - Board nomination period ends, 4/23 - Board Elections

- CRM (ie. Salesforce) - Need tasks mapped to AHA processes for testing.

- Larry and Ken will meet about Salesforce by May 15th.

(10 min) Operations & Facilities - Nick

• Display Case soon to depart for Gamestart

- Everyone glad we didn't have to trash it.

• Electric cars will slowly move over to Gamestart as space permits

- First meeting is scheduled for the evening of 4/8 with Jacob M. and crew.

• "New" laptops kept in file cabinet. Old Dell now loaded with Fedora

• Improvement Projects (small laser cutter, redo front desk, kitchen improvement, sand blaster coming as soon as space is made for it) - to be part of Spring Clean

Monthly Maintenance report [ADD APRIL LINK HERE filed here].

- Urinal is fixed for real.

- No idea what's going on with the cloudy water in the toilets. Jim suggested in an email to try dumping dyed water to see if that's really where it's coming from.

- No resolution for sewer gas issue. Nick will tell Gerald to try the smoke-test trick to identify leaks.

- New A/C heater for the Kossel -- Alex has an extruder in the works.

- Tachometer on the Ryobi drill press is dead. Nate Y. will take a look.

- Elevation Burger donated drywall to fix the the Holey Wall.

- Nick got some GCode made for the Raptor hand for Penguicon. Need to finish the print, even if it needs a little work afterward.

- Nate Y. will send out a message to FB to try and get folks interested in helping the Raptor print in on a Saturday.

• Should AHA implement a "points system" that could be applied toward your monthly membership fee? The more unpleasant a task you do (ie. bathroom, the more points you get).

- Lot of opinions! We should discuss more some other time.

(10 min) Staff - Larry

• All Shift staff trained [5]

- More staff trained than we can currently fit into a slot!

- Larry is encouraging current staff to be more proactive with communication if they think they can't make their shift.

(10 min) Fundraising - Larry

Monthly Fundraising Report

-

(15 min) Outreach - Larry

• Class Schedule - April posted any minute now, Website and Social Media updated

- Larry will sit down with Nate and show him how to do the schedule stuff.

• FYI - I'm organizing a Washtenaw County Wide Meeting for Maker/Hacker Leaders as follow-up to last October. Emily P-R is too busy and we plan to rotate it through the spaces themselves. Date/Time - TBD

- Emily has passed on the torch to organize this event since she has too many commitments. AHA will be the next place this happens when it happens. Supposed to be a quarterly event. There is another event which focuses on kids, driven by UMSI/AADL/Brainmonkeys, etc..

- Zach suggests an "Ann Arbor Makes!" day at such a meeting, that encourages city-wide making, and moves around between various places.