Minutes:08 Jul 2015 Board Meeting Agenda

AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

• Meeting attendees:
• Meeting starts at: 19:11
• Meeting ends at: 21:00

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer in the time allotted.

* Any NEW issues from Member Open time will be added to New Business, addressed and/or assigned, at the end of the meeting.

SPECIAL ITEMS - Until these items are resolved, no other business will be conducted.

1. DJ - Board Approved Request that "The first order business at the July Board Meeting will be "Should Member computer usage be "kid-friendly"?"
2. GG - Call for Censure of Board Member Larry W.

(15m) Open For All

• All Are Worthy. All Are Welcome

(15 min) Financial - from Larry W./Deirdre D.

• Jun 2015 P&L - [1]

(15 min) Fundraising - Greg G.

• Monthly Fundraising Report - [2]

(15 min) Governance - Larry W.

• Monthly Membership Update - [3]

Operations & Facilities - Nick R.

• Monthly Maintenance Report - [4]

Volunteers - Tyler S.

• Monthly Volunteer Report - [5]

Outreach/Events/Education - Donnie J.

• Monthly Report - LINK GOES HERE
• Class Schedule - July Highlights
• Upcoming Special Events - [6]

(15m) Unfinished Business

Reference Interim Board Report IF status of Approved Items is necessary [7]

* RED - Requires Full Board Meeting.*

• GG - A suggestion was made that perhaps a dedicated role for 1 person should be created.
• GG/DD - Move our finances to an online double entry accounting system. Xero or QB Online. Easy transparent access to members, directors and accountants/auditors.
• GG - How we can get volunteers more in-line with our mission statement.
• AM - As noted at last months Board meeting by Alec M., there are no formal agreements with BYB or AMF Nano. Open discussion about whether there should be and/or if yes, how often to review.
• Many - Should Member computer usage be "kid-friendly"?
• Many - Should we stay OR should we go? Regardless, many members agree the current space has issues. Should we form a committee dedicated to this topic?
• GG - Talk to AAACF about how to build an external board of directors for AHA with expertise in leading 501.3c’s. AHA directors could report to this board.
• GG - We should focus differently on how we use volunteers.

1. Need more discussion on volunteer usage (move this part to July Board).

• GG - Transition of Financial records will not occur until enough knowledge has been found to make a good accounting software decision.
• GG - Does AHA need a 3-strike policy? Greg G. to draft a document for discussion.

(45m) New Business

* IF a new item needs work (the Board decides) a Director/Officer or Member must champion it and ensure the work gets done.