Minutes:13 MAY 2020 Board Meeting Agenda

Agenda

• Reportbacks from Active Systems & Working Groups - 10m
• Finances (rent in particular) - 10m
• Online classes/how to do more
• Safety procedures for reopening/post-quarantine - 5m
• Election process improvement
• Matrix server
• Announcements - 10m

Things that are ideas

• Making at home/mutual aid
  • We are considering lending out the PrintrBot Jr. and also the MakerBot (with the condition that an attempt to repair its broken bed), for use in printing out face-shield parts. Mike wants to put them in touch with the Operation Face Shield. James would like to get photos of the result.
    • Mike, James, Nate all agree that this would be a good arrangement.
  • Sewing machines are sitting idle: how can we get those out to folks who want to sew masks?
    • Put out the word, segueing into publicity!
• How to publicize virtual events/other goings-on (public service stuff) while we're on lock-down
  • Mike has pictures of things he has made (face shields, head-bands). Joe has posted pictures of elastic holders he made.
  • Ask Veronica to help post to social media/press-releases. Nate will help -- collect pictures, do a quick write-up, work with V?
  • Put word out for other tools that are not being used for PPE reasons? Tool lending library?
• Make list of gear that is going out of the space, do it all at the same time via one person! James volunteers.
• Applying for grants
  • Greg sent a list (thanks, Greg!). There are some promising items there. Mike suggests bringing in a fellow who was previously interested in helping us write a grant. Mike will reach out.
  • Reboot GoFundMe? Can re-tool it to help raise money during lock-down?
• Remote classes
  • North Coast Modular Collective "build-a-synth" class went well, we got donations from the kits they sold. James is working on a live-coding event with them.
  • Work with Operation Face Shield to do classes/showcase?
  • James recommends others participate in the call for virtual classes thread on the member list.
• New tenant is contributing $300/mo. to relocate a UV printer to AHA to run a business. Currently this is located in the Annex.
• MakerNet (tech/maker-focused ham radio meeting) on Thursday nights -- Larry has run two nets now with a few participants.
• Rent/finances? How to survive!
  • Anecdotally we are still not doing great financially, perhaps 6 months of money if nothing changes. But it's not as bad as it could be due to new tenant and many folks are still paying dues.
  • James suggests emailing Oxford again ASAP to explain that we are struggling because we have no classes, and can't invite people to use our physical space anymore.
  • Mike would like to reach out to other Oxford tenants in the building to see how they are doing, see if we can approach Oxford as a group to work out relief.
  • We all agree to reach out to Oxford ASAP.

Reportbacks

• Governance - election went well! Nate would like to look into other options to do remote voting from a privacy-friendly standpoint.
• Keys and who has them - up-to-date on the wiki.

Action Items

• Thing that needs to be done
  • People/Workgroups responsible
  • Deadline/Estimate

• Get key-holders on wiki - Mike (DONE)
• Send a brief message to Oxford re: rent - James (DONE)
• Friendly email/reach out to others in the building - Mike (PENDING)
• Get more keys made - James (DONE)