Minutes:08 SEP 2021 Members Meeting Agenda

Meeting begins:

Meeting ends:

Participants:

Agenda

• Announcements/new business - 10m
• Membership - 5m - Joe
• Financial - 5m - Joe
• Fundraising/outreach
• Operations
• Old business

Notes

• Announcements/new business:
  • Board Elections coming up, tentatively October 28th - Nate

• Membership:

• Financial:
  • Financial health outlook: https://docs.google.com/spreadsheets/d/1MTjgdvGJI9-FI7OFxkDdw-hJbirdUaxwBpERWVGVSQs/edit#gid=0
  • Profit & Loss: https://drive.google.com/file/d/1rH830R7zHWgpxezyBTFXQKH7LYA_KUNc/view?usp=sharing (Updated day after meeting - Joe)

• Fundraising/outreach:
  • TechGlow - Nate & David
  • Tech Trek items - Nate
  • Soldering workshop with Moldover?

• Operations:
  • Update on door access control - Nate

Old business updates

• Communication - is it time to retire the members mailing list and replace it with an announcements list? - James
  • Archive existing non-members' lists, send email addresses to James. - Nate (DONE)

• Operations
  • Nate will talk with Tim to see if we are still able to get the StepCraft going with the new controller. (DONE -- has no availability to work on it further, will return it)
  • Membermatters successfully installed on our server, but has a decent amount of setup still required - Nate
  • Space utilization tracking - Nate will get this to Joe (moot? Whole door situation being overhauled)
  • Space cleanup items
    • Plotter: ink-jet plotter, *almost* ready to use. What should we do with this? - Andrew
    • Powerwheels car: What do we do with this? How can we reclaim that space for more useful stuff? Contact Jacob and figure this out. - Nate will reach out
    • Abandoned locker? Reach out to SPARK to see if the person is still working there? - James will reach out
    • Nixie Clocks and other heavy parts? Reach out to Larry to see what to do with it - Nate will reach out
    • UV Printer -- let's get people trained on this - Andrew, Nate, James, Joe -- holding off on this for now, until we have a more solid idea of what is going on with this.
    • Paint supplies? What do we do with them, should we store them safely in a fire-resistant enclosure? - Volunteer X
    • Pick and Place machine -- can we find a better home for this? Taking up a lot of room; no plans to get it working for a long time. - Nate will reach out to i3 to see if they might be interested.
  • Website updates - James (DONE)
    • Website still says we're closed, so that needs an update. - Joe (DONE)
    • Remove reservation (DONE)
  • Internet upgrade - James (DONE -- awaiting new cable modem, and still need to cancel previous account)
  • Electrical upgrades - Andrew (estimate DONE -- quite expensive to get the work finished and some new outlets. There is more interest in installing a wireless switch, and some "power bars" with outlets like we have on the wall in some areas)

• Outreach/fundraising
  • Fundraising for a utility sink? Needs more plumping and a pump to get it up to the drain line. Timeline is sometime further in the future, possibly after the 3d printer fundraiser. - James
  • 3D printer/CNC controller upgrade fundraising updates/ideas
    • Do we start a donation matching drive? Should we set an aggressive deadline for that (i.e. end of August?)
    • Mailing list marketing: slick email to incentivize folks to donate - Veronica?
    • Social media marketing, including spreading the word to Maker Show & Tell since it has such good coverage?
    • Put out the word on Matrix about the fundraiser, maybe use end of August as the tentative fundraiser

• Education
  • Solar demo/gathering/class? - Nate will ping Mike about it (DONE -- interest is there, but nothing scheduled yet)

• Finances
  • Add James and Joe to bank account - Nate will schedule

• Reopening:
  • Cleaning - space improvement in September? - James
    • Tool library - Joe (DONE, but available tools must be added to Lend Engine)
  • Infrastructure
    • Networking equipment - Nate & James (DONE, Nate is supplying the new cable modem this week)
    • Door/space access - Nate & James & Andrew (in progress -- door situation is being overhauled this week