Minutes:13 JUN 2012 Board Meeting Agenda

Present: Nate, Neonate, Heibai, Josh, Xander, AlisonC

Agenda Items

Ventilation Proposal: Josh W.

• General Problem:
  • Bad Ventilation = Potential hazards + unpleasant smell
  • Good Ventilation = We can cut more stuff with less worry!, cut different kinds of things
  • More detailed explanation:
    • There is currently no appropriate ventilation for LASER Cutter, 3D Printers, CNC Cutting, etc.
    • There is currently no fresh air in take for the Proto Room or DogFort
    • When laser cutting acrylic, it emits a plastic burning stench that people complain about! (JW: Competing with poo smell)
    • With proper ventilation, we can cut more materials that we currently avoid due to health concerns.
    • Fumes from acrylic are bad for you. Not as bad as chlorine, but not good.
    • There are potential people willing to lend us money to make this happen, so long as we pay them back in a 6 month time frame and/or count towards membership.
• Costs:
  • $180 = Fans: http://www.amazon.com/Suncourt-Inductor-In-Line-2-Speed-Duct/dp/B0015S5DBM/ref=sr_1_2?ie=UTF8&qid=1338512898&sr=8-2 3x - $60 each = $180
  • $360 = Ductwork: $13 per 5 feet x 20 + $10 per join x 10 = $360 online. I bet they're way cheaper if you buy them somewhere local like stadium hardware though.
  • $150 = Fudge factor $150 (mounts, screws, vents, dampers, poking holes in walls, etc etc).
  • $50 = Bends / Joints / Angles / Connectors
  • Total cost: $750 -- but I suspect it may come down to ~$550 or less buying locally.
    • If we ONLY do Protoroom (not Dogfort), we can reduce by ~$100 (min ~400$, max ~600$)
  • XH: Two competing proposals, Shvartsman has priced out both
    • Through-ventilation Dogfort and Protoroom
    • Fume hood, duct for laser cutter
• Who can make happen?
  • Josh Williams
  • Michael Shvartsman
  • Tyler Worman

Shogun Update: Josh W.

• Space Improvements
  • Proto Room clean up, shelving, electrical made better
  • DogFort lighting 1/2 fixed
  • Bathroom floors replaced (landlord back in May)
  • Bathroom walls being repaired (landlord 11 & 12/jun)
  • Stench: Pipes patched behind old bathroom in back (landlord 12/jun)
  • Back alley gate: Closure spring added (landlord)
• Financial Status
  • $4359 in bank 6/13/2012
  • $859 in paypal 6/13/2012 ($825 of this is payment for Summer Camp Classes!)
  • $400 in cash awaiting
  • $150 in pending credit transactions
  • Total: $5768
  • HOWEVER:
  • -$2,000 that iQguys has yet to deposit
  • -$535 owed to Bright Futures (check for $810 was received and deposited a few days ago)
  • $3233 remaining
    • Basic Monetary State
    • Memberships are up, once backyard brains goes through we will have brought in ~$1,300 for June ($500 = Nate Dotz)
  • Financial updates re: BGEi Dissolution & AHA Taking up accounts
    • Ops bank accounts are closing
    • Credit Card going through SquareUp (Thanks Nate & BB for temporary phone!)
    • All finances are now headed to go through TCF
    • Jess & Bearic are getting trained up, and we're discussing best way to keep track of everything
• General Infrastructure Improvements
  • Membership processes
    • Generating lists in Wiki on how to handle new members, extinct members, etc.
    • Dana is handling new member processing
    • Corey is in line for handling extinct member processing

Quickbooks Pro 2012 vs. Online: Josh W.

Quickbooks Pro 2012

• Cost: $1,100 over three years
  • $200 p/three years
  • $25 p/month if we want payroll
• Pros:
  • Much cheaper than Quickbooks online in the long run
  • Much more user friendly than QB Online (ie: You can open multiple windows at once!)
  • Jess, who is doing most of the data entry / accounting work is more familiar w/this interface
• Cons:
  • Can only use on one computer, unless we purchase more user seats
  • More expensive up front cost

Quickbooks Online

• $2,340 = Total cost over three years
  • $40 p/month
  • $25 p/month if we want payroll
• Pros:
  • Can use software anywhere we have a net connection
  • Cheaper up front cost
• Cons:
  • Much more expensive in the long run
  • Clunky interface

Donations

• Laptops from Justin, Tess, Nate
  • need to send ty to Nate!
• $100 from Ross (for dogfort buildout)
  • Need to send thank you
• New shift machine + OS from Chase, Stacy, Chris C., English G.
• The use of new Replicator from Backyard Brains
  • Need to send thank you