Minutes:08 Mar 2017 Board Meeting Agenda

AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

• Meeting attendees: Tyler, Alex, Henry, Larry, and Sarah
• Meeting starts at: 7:17
• Meeting ends at:

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

(15m) Open For All

• All Are Worthy. All Are Welcome.

Henry feels very welcome.

Sarah Lynn works at UM in the animal research department. Works helping with art grants. Can offer us help with promotions, and improving! Help us plan for new students in September. Interested in hosting an open session once a month closer to September to host a giant cardboard box war and bring people into the space. Interesting ways to get people in the space. Larry can assist with getting cardboard for this. Interested in how to get people in and interested. Wants to bring concessions back!

Tyler mentioned elections coming up and it's a great way to get involved.

Henry is interested and would love to run workshops with the egg bot! Interested in computer situation, explained it's what is around the workshop and they have to bring their own. For classes we can do take homes. We explained how members are reimbursed for teaching standard classes.

Minutes Approval

• Feb 2016 Board Minutes - Not enough people to run!

Education - Nate Y.

Room Rental - Posted on Square store the ability for the public to reserve a room for $60 for 4 hours.

Core Class - After the agreed on raise of class cost. Tyler updated the Square store for all classes that were not yet scheduled. The Arduino class on March 4th is the last to fall under the old cost structure. - Need to decide how to reimburse teachers and tax considerations for person attending.

Scheduling classes

• Nate will try to get schedule on Google Calendar from meetup.

Nate said he would get back to Katie with all details of class

Nate put out a call for help at Penguicon - Report back! Nick and Nate are going to sell completed badges and do embedded systems programming. Daniel was asking for folks to do 3D printing.

Call for Makerfaire Detroit - Little response, need more completed projects to show off. For now we aren't planning to attend. Work on cool projects instead. Nate had another idea for education and little classes and that worked well days before. We could try for that again if people decide they are going.

Previous:

• Vinyl Cutter -
• Laser Cutter Class -
• Cryptoparty - Overflowing! 20+
• Intro to PCB Surface mount with KiCad -
• CNC Router
• Rootkits 101
• Arduino
• Amatuer Radio

Upcoming:

• Egg bot?
• Swarms, Chaos, and Decentralized networks.

Finances/Membership - Alex W.

TCF downtown branch closed on Feb 12th. We need to use another brand now to make deposits.

Greg setup a Stadium Hardware Tax free account.

Membership: - Standard: - Reduced: - Volunteers: 2 (Alex H. and Brian M.) - Co-working: 2 - Spark: 5 (2 access cards) - BYB: 10 full

Greg sent list of names to board for creating BYB keys. Tyler created accounts and delivered cards.

Alex was investigating 2 members for Paypal problems.

Alex was going to get back to Donnie about Square Cash.

We made: Expenses: In Bank: Emergency fund (in months):

State sales tax, can't find previous forms, unsure how they are filled out in the past. Waiting to hear back from Zack S. We still need to fill out some paperwork.

Wanted to have a meeting to discuss categories for Xero. Greg wants to meet to discuss categories. Wasn't sure where to send re-run information into. Still need to meetup with her. It's on us to ask her.

Re-run is setup - Greg sent out a note about how we can use it to handle recurring payments for cards. Sounds like it's on Finance to setup people to use it for now.

DTE meter issue. Alex got a call back, but waiting on DTE response. Alex needs to get meter numbers from Kelly to get payment taken care of. Tyler forwarded the Estoppel for expansion on 2/20 to Alex. That included meter numbers.

Sales Tax - Paid penalty, we just need to zero out the form and submit it going forward.

Fundraising - Greg G.

Larry suggested we get in touch with Menlo. We can ask and get in their process. What happened with this?

Google

Made google doc and got 9 ideas that we submitted to Google for community grants. Got a response and sounds like they liked at least one of them. What's the next step? Ask for up to $40k if we have a big enough project.

Spark

Need to figure out how they want to do memberships and what is included with them. Tyler needs this information before he organizes the election.

NIH

Partially related to AHA. IRB was rejected first go, and have a clean bill of health. Waiting and possibly till March 20th. If we get it, $40k in equipment. Update?

Arrow Electronics

Greg has a meeting to setup a non-profit account and get in touch with the right people.

Marketing/Events - Unstaffed

Google Adwords

• Alex met with Greg and Google Marketing in December.
• Need to add more keywords/New campaigns we can run.
• Nate suggests google docs and sent out an email for this during Feb Meeting. What happened to the response?

Marketing Email Updates

• Feb 2017
• No email this month, yet.
  • Currently ? Total Audience on email
  • Nate Y. working with Florencia E. on a monthly newsletter.
  • Greg suggested Maker profiles (Example Mike Grube) for our teachers in the news letter.

Operations/Volunteers - Tyler W.

Proposal to allocate $300 / Month budget to operations for facility improvements, new tools, and pc upgrades. That was my monthly average investment over the past year and we've made great progress towards updating the space. This is similar to the past shogun budget we allocated to Josh. Suggested improvements: - Ultra Quiet Air compressor - Dust Collector - Large Whiteboard for classroom wall - SSD drives for all PCs - Additional networking and electrical supplies to outfit new classroom

Tracking volunteer hours - Tyler sent email with ideas of who to track, how to track, how to manage, who manages on 2/20. Some feedback was received that we should continue to do it self reported. Greg suggested a monthly self report. No response on suggestions for how to enforce it though. Tyler feels this is dead in the water if it has no teeth.

John suggested a rolling tool wall. Going to investigate and figure out where we'd normally store it before committing.

Fire Safety - Breaker box behind laser cutter is continually blocked. We need to maintain access to this. We moved the mirrors that were in the way during the meeting, still stuff in breaker closet we need to dispose of. Going to contact landlord on disposal of old bulbs. Need to label breaker closet.

Tour of space with Stadium Hardware - Went well. They seemed interested in what we offered.

Elections

Elections set for 4/20.

Scheduled around Penguicon.

Emails to go out next week 3/15 to provide the required notice and blog posts at that time calling for members to run.

Board Positions

We need to fill 3 positions - Corey, Greg, and Tyler.

Current:

• Alex White
• Corey Tebo (I) (resigned 01/11/2017)
• Greg Gage (I)
• Nathan Yost
• Tyler Worman (I)

In progress

• NAS - Investigated problem with LDAP users not able to change passwords. Contacted Synology support and am working to resolve it with them.
  • Supposedly resolved in latest update 6.1 on 2/25, but we are still seeing the issue.
  • Update on 3/4 improved error handling. Waiting for response from them
• Classroom electric and internet planning.

Done this month

Website Old

• Raised prices of future classes per agreement last month.
• Added ability to pay for rental of classroom.

Annex

• Got a fridge
• Larry capped remaining pipes
• Added outlet
• Removed extra furniture and some of extra crap.

Main Space

• Cleaned entire space
• Reorganized 3D printing
• Reorganized Craft Room
• Reorganized Electronics bench
• Purchased 4 sit/stand tables and assembled.
• Restored CNC and Vinyl cutter computers to stock image.
• Recovered master 3D printer configuration and located it here: https://github.com/tsworman/AHA-3DPrinters

Classroom

• Removed wall
• Setup desks and projector.
• New wireless access point installed.

Signage

• Front signs and stairway signage installed
• Larry hung banner on pillar so people know we are in the back.
• Greg got us a sweet logo, need to get it everywhere.
• Larry posted tool aids.
• Larry hung an open light up sign.

To Do

Everything still on the operations word doc (non-pressing issues) and these pressing issues:

All

• Need to track down the SawZall. It appears to be missing along with the blades for it.
• Sewing machine 1 still in need of repair
• Website new - Collecting photos for stream of projects happening at AHA. Source: https://github.com/tsworman/AHA-Website2
• Internet - ACD can deliver site service. We need to decide on what package and when we want to do it and get back to them.
• Contact city about bin we didn't receive and getting processing fund back.
• Run backups on all machines to NAS.
• Eliminate wireless from the current box.
• Add second patch panel to rack, we have more than 24 lines with the new classroom and additional access points.
• Swap switch for 48 port.
• Internet solution - Need to decide what we are doing.
• 1 Streaming camera for the main space when people are there snapping a photo on a 5 minute basis to display on website.

Annex

• Want to find sink, microwave, and cabinets/counter still.

Classroom

• Run ethernet drops
• Add electric on wall.
• Clean floor
• Purge dead/rusted/old computers we don't plan to use.
• Mount new whiteboard
• Purchase 2nd pack of whiteboard markers for here
• Setup mold making equipment.
• Add outlets/light switch
• Mount projector.
• Remove wall.

Signage

• Greg got new logo completed. We agreed on signs about a meter round on each of the spaces (classroom, coworking, maker). We need to get them made on the vinyl cutter and installed.
• After Hours rear stairway sign. Reprint on aluminum to match existing signage per Kelly.
• Sandwich board - Heard back from Adam, he still needs more time, but is planning to get it done soon.
• Downstairs pole signage - Nate wanted to mount a display there, how can we make this happen?

(30m) Unfinished Business

Storage policy

Alex W. - Drafting a Storage / Clean Tabletop Policy -

• As of Jan - Still working on it.
• Alex has a draft
• Alex has printed out parking permits for existing projects
• Working on Locker policy and amount to charge for long term storage.
• Alec suggests also having a cheap "storage box" solution, you could rent a cardboard box to put your projects in for a limited time.
• ETA was August 20th, 2017 -- Should we consider this dead?