Minutes:09 MAR 2022 Members Meeting Agenda: Difference between revisions

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*** Still require masks? Capacity limits? We need to get input from the volunteers
*** Still require masks? Capacity limits? We need to get input from the volunteers
*** James' proposal to keep capacity limits, don't require N95 masks for volunteers, make masks optional for guests, remove sign-in.  This would be for the remainder of March, to revisit at April's meeting.
*** James' proposal to keep capacity limits, don't require N95 masks for volunteers, make masks optional for guests, remove sign-in.  This would be for the remainder of March, to revisit at April's meeting.
** What to do with the money we raised?
*** Can we come up with a process to define the process (Matrix, email blast) from members on how we use the money, how to improve AHA, moonshot ideas! Create a budget, earmark money for operations/bigger plans.


* Financial:
* Financial:
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** Grant opportunity: Community Priority Fund (https://www.washtenaw.org/3544/Community-Priority-Fund) - Nate
** Grant opportunity: Community Priority Fund (https://www.washtenaw.org/3544/Community-Priority-Fund) - Nate
*** Joe will attend the Technical Session on the 14th to see if this is something we might be a good fit for.
*** Joe will attend the Technical Session on the 14th to see if this is something we might be a good fit for.
** James: we should create a budget for monthly expenses? Can we create a finance committee that meets once a month to work on the budgets/projections? Joe: can we do it less often? quarterly or semi-annually?
*** Joe suggests quarterly finance committee meetings starting in April, before the Members' Meeting.
*** Joe or James will set a date for the first meeting.


* Membership:
* Membership:

Revision as of 20:50, 9 March 2022

Meeting begins:

Meeting ends:

Participants:

Agenda

  • Announcements/new business - 10m
  • Operations
  • Financial - 5m - Joe
  • Membership - 5m - Joe
  • Outreach
  • Education
  • Old business

Minutes

  • Announcements/new business:
  • Operations:
    • Space rental updates/organization effort
      • James will reach out about Fuel Cell
    • Director nominations (starting ~3/28 for elections ~4/28)
    • Merge PSR organization with Cleanup Day also on the 20th, start it closer to 4pm.
    • Volunteering with Phi Sigma Rho sorority, coming up on the 20th @ 2pm.
      • ~10 volunteers for 2 hours
      • Adding tools to the tool library
    • COVID-19 policy revisions
      • Still require masks? Capacity limits? We need to get input from the volunteers
      • James' proposal to keep capacity limits, don't require N95 masks for volunteers, make masks optional for guests, remove sign-in. This would be for the remainder of March, to revisit at April's meeting.
    • What to do with the money we raised?
      • Can we come up with a process to define the process (Matrix, email blast) from members on how we use the money, how to improve AHA, moonshot ideas! Create a budget, earmark money for operations/bigger plans.
  • Membership:
  • Lost one member in the last month (moved away).
  • Outreach:
    • Maker Show & Tell survey - David
    • Email blast with fundraiser update/upcoming events - James & Nate
    • FoolMoon (Apr. 1st 6-10pm) - Nate
      • AHA group planning on Matrix
    • Earth Day solarpunk outing? Joe contacted Leslie Science Center (April 24th)
  • Education:
    • 3D printer documentation, basic class materials, getting second printer running
      • Set up a dedicated PC for running the 3D printers - James (or anyone else?)
    • Arduino day on 3/26! Do we want to do something? We have ATMegaZeros!
      • Hybrid model? It would happen on a Saturday, so we could double up with open hours.
      • Age range? Younger folks will show up with parents, likely to be interested if there willingly. But there will be some work to get Arduino stuff installed and running on a computer, then write programs also.
      • Make sure we lay out expectations ahead of time on what to expect

Old Business:

  • Operations:
    • Nate will sit down with volunteers to expand/freshen job board
  • Financial:
    • Joe will update Freshbooks for 2021 by Sunday
  • Membership:
    • Membership drive/new rates - James, in time for April meeting, to go into effect sometime in May. Will send emails about it prior to the April meeting.
  • Outreach:
    • Emails talking about our fundraiser (how it went, what we might do with this money, invitation to add ideas at a future meeting -- what date?) - James
    • Expand this email to start the habit of doing a monthly update?
    • Nate will write up a draft by next week, including a mention of t-shirts for those hosting events.
  • Education:
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