Minutes:09 MAR 2022 Members Meeting Agenda: Difference between revisions

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*** Still require masks? Capacity limits? We need to get input from the volunteers
*** Still require masks? Capacity limits? We need to get input from the volunteers
*** James' proposal to keep capacity limits, don't require N95 masks for volunteers, make masks optional for guests, remove sign-in.  This would be for the remainder of March, to revisit at April's meeting.
*** James' proposal to keep capacity limits, don't require N95 masks for volunteers, make masks optional for guests, remove sign-in.  This would be for the remainder of March, to revisit at April's meeting.
** What to do with the money we raised?
*** Volunteers think this is fine, so we will proceed with this plan.
*** Can we come up with a process to define the process (Matrix, email blast) from members on how we use the money, how to improve AHA, moonshot ideas! Create a budget, earmark money for operations/bigger plans.


* Financial:
* Financial:
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*** Current Profit and Loss https://drive.google.com/file/d/1zyFGgMt1vwGwDnciNzjhT5_X7A4ackqJ/view?usp=sharing
*** Current Profit and Loss https://drive.google.com/file/d/1zyFGgMt1vwGwDnciNzjhT5_X7A4ackqJ/view?usp=sharing
** SBA loan updates - Nate
** SBA loan updates - Nate
*** Some progress has been made, but there's more work to do: SBA still doesn't like what we've submitted for our tax returns.  Nate will call them to figure out why and what they are looking for, sometime this week or early next.
** Grant opportunity: Community Priority Fund (https://www.washtenaw.org/3544/Community-Priority-Fund) - Nate
** Grant opportunity: Community Priority Fund (https://www.washtenaw.org/3544/Community-Priority-Fund) - Nate
*** Joe will attend the Technical Session on the 14th to see if this is something we might be a good fit for.
*** Joe will attend the Technical Session on the 14th to see if this is something we might be a good fit for.
** James: we should create a budget for monthly expenses? Can we create a finance committee that meets once a month to work on the budgets/projections? Joe: can we do it less often? quarterly or semi-annually?
** What to do with the money we raised?
*** James: we should create a budget for monthly expenses? Can we create a finance committee that meets once a month to work on the budgets/projections? Joe: can we do it less often? quarterly or semi-annually?
*** Joe suggests quarterly finance committee meetings starting in April, before the Members' Meeting.
*** Joe suggests quarterly finance committee meetings starting in April, before the Members' Meeting.
*** Joe or James will set a date for the first meeting.
*** Joe or James will set a date for the first meeting.
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** FoolMoon (Apr. 1st 6-10pm) - Nate
** FoolMoon (Apr. 1st 6-10pm) - Nate
*** AHA group planning on Matrix
*** AHA group planning on Matrix
** Earth Day solarpunk outing? Joe contacted Leslie Science Center (April 24th)
** Earth Day solarpunk outing? Joe contacted Leslie Science Center about a collaboration in their Earth Day event (April 24th)


* Education:
* Education:
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*** Age range? Younger folks will show up with parents, likely to be interested if there willingly.  But there will be some work to get Arduino stuff installed and running on a computer, then write programs also.
*** Age range? Younger folks will show up with parents, likely to be interested if there willingly.  But there will be some work to get Arduino stuff installed and running on a computer, then write programs also.
*** Make sure we lay out expectations ahead of time on what to expect
*** Make sure we lay out expectations ahead of time on what to expect
*** David submitted a placeholder Meetup link for the global Arduino Day events listing.  We will hammer out more details as we go.


= Old Business: =
= Old Business: =

Revision as of 20:58, 9 March 2022

Meeting begins: 1910

Meeting ends: 2050

Participants: David G., Nate Y., Joe D., James K., Andrew C.

Agenda

  • Announcements/new business - 10m
  • Operations
  • Financial - 5m - Joe
  • Membership - 5m - Joe
  • Outreach
  • Education
  • Old business

Minutes

  • Announcements/new business:
  • Operations:
    • Space rental updates/organization effort
      • James will reach out about Fuel Cell
    • Director nominations (starting ~3/28 for elections ~4/28)
    • Merge PSR organization with Cleanup Day also on the 20th, start it closer to 4pm.
    • Volunteering with Phi Sigma Rho sorority, coming up on the 20th @ 2pm.
      • ~10 volunteers for 2 hours
      • Adding tools to the tool library
    • COVID-19 policy revisions
      • Still require masks? Capacity limits? We need to get input from the volunteers
      • James' proposal to keep capacity limits, don't require N95 masks for volunteers, make masks optional for guests, remove sign-in. This would be for the remainder of March, to revisit at April's meeting.
      • Volunteers think this is fine, so we will proceed with this plan.
  • Membership:
  • Lost one member in the last month (moved away).
  • Outreach:
    • Maker Show & Tell survey - David
    • Email blast with fundraiser update/upcoming events - James & Nate
    • FoolMoon (Apr. 1st 6-10pm) - Nate
      • AHA group planning on Matrix
    • Earth Day solarpunk outing? Joe contacted Leslie Science Center about a collaboration in their Earth Day event (April 24th)
  • Education:
    • 3D printer documentation, basic class materials, getting second printer running
      • Set up a dedicated PC for running the 3D printers - James (or anyone else?)
    • Arduino day on 3/26! Do we want to do something? We have ATMegaZeros!
      • Hybrid model? It would happen on a Saturday, so we could double up with open hours.
      • Age range? Younger folks will show up with parents, likely to be interested if there willingly. But there will be some work to get Arduino stuff installed and running on a computer, then write programs also.
      • Make sure we lay out expectations ahead of time on what to expect
      • David submitted a placeholder Meetup link for the global Arduino Day events listing. We will hammer out more details as we go.

Old Business:

  • Operations:
    • Nate will sit down with volunteers to expand/freshen job board
  • Financial:
    • Joe will update Freshbooks for 2021 by Sunday
  • Membership:
    • Membership drive/new rates - James, in time for April meeting, to go into effect sometime in May. Will send emails about it prior to the April meeting.
  • Outreach:
    • Emails talking about our fundraiser (how it went, what we might do with this money, invitation to add ideas at a future meeting -- what date?) - James
    • Expand this email to start the habit of doing a monthly update?
    • Nate will write up a draft by next week, including a mention of t-shirts for those hosting events.
  • Education:
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