Minutes:11 AUG 2021 Members Meeting Agenda

Meeting begins:

Meeting ends:

Participants:

Agenda

• Announcements/new business - 10m
• Membership - 5m - Joe
• Financial - 5m - Joe
• Fundraising/outreach
• Operations
  • How to find volunteers
• Old business

Notes

• Announcements/new business:

• Membership:

• Financial:
  • Financial health outlook: https://docs.google.com/spreadsheets/d/1MTjgdvGJI9-FI7OFxkDdw-hJbirdUaxwBpERWVGVSQs/edit#gid=0
  • Profit & Loss: https://drive.google.com/file/d/1IVBMN4BMzSF49JoODNPAfFD-s3kHqmfG/view

• Fundraising/outreach:
  • 3D printer/CNC controller upgrade fundraising updates/ideas
  • Try to get better at announcing events further in advance (like 1 week or so at least).
  • Email templates for ease-of-sending.

• Education/classes:

• Operations:

Old business updates

• Communication - is it time to retire the members mailing list and replace it with an announcements list? - James
  • TL;DR - mailing list is kind of dead, only really used for one-way communication. Using Matrix more often for two-way communications. Retiring the mailing list would further consolidate the communications. Have member-only and general-use list? David warns against using mailchimp since they get kind of extorty after a non-zero number of users. Sendgrid might work, and we have just set up an account. -- James will poll the mailing list about to see if folks are interested in this idea.
  • Set up an announcement room (read-only) on Matrix also. -- Nate will set up (DONE)

• Operations
  • Membership tracking software
    • Membermatters successfully installed on our server, but has a decent amount of setup still required - Nate
  • Space utilization tracking - Nate will get this to Joe
  • Space cleanup items
    • Plotter: ink-jet plotter, *almost* ready to use. What should we do with this? - Andrew
    • Powerwheels car: What do we do with this? How can we reclaim that space for more useful stuff? Contact Jacob and figure this out. - Nate will reach out
    • Abandoned locker? Reach out to SPARK to see if the person is still working there? - James will reach out
    • Nixie Clocks and other heavy parts? Reach out to Larry to see what to do with it- Nate will reach out
    • UV Printer -- let's get people trained on this - Andrew, Nate, James, Joe
    • Paint supplies? What do we do with them, should we store them safely in a fire-resistant enclosure? - Volunteer X
    • Mac Mini - Unlock the machine? It has a lock code on it. - Andrew will look at it and see if it can be made usable.
    • Pick and Place machine -- can we find a better home for this? Taking up a lot of room; no plans to get it working for a long time. - Nate will reach out to i3 to see if they might be interested.

• Outreach/fundraising
  • Fundraising for a utility sink? Needs more plumping and a pump to get it up to the drain line. Timeline is sometime further in the future, possibly after the 3d printer fundraiser. - James
  • Art Fair updates
  • Getting involved in other community events for the summer?
    • Artisan's Market
    • Outdoor meetups
    • Other in-person classes and events?

• Finances
  • Add James and Joe to bank account - Nate

• Reopening:
  • Cleaning
    • Tool library - Waiting for a champion
      • Joe is the champion, after Art Fair.
  • Review benchmarks for re-opening - Joe
    • Have a record of who is using the space, and their contact info: paper log, web-based, etc.
    • ~30 total person capacity limit across rooms, based on sq.ft.. 6 for the classroom, 5 for the others?
    • Masks -- required for public events, regardless of vaccine status. Member groups should be discretionary.
    • Put up signs, capacity limits, etc. - James
    • Retiring reservation system - James
  • Infrastructure
    • Networking equipment - Nate & James
    • Door/space access - Nate & James & Andrew
      • Mostly blocked by lack of membership tracking software
      • Can we just stand up a basic LDAP server for this? We know it works.
    • Non-guest wifi - just make it a pre-shared key for now. (DONE)