Minutes:09 MAR 2022 Members Meeting Agenda

Meeting begins:

Meeting ends:

Participants:

Agenda

• Announcements/new business - 10m
• Operations
• Financial - 5m - Joe
• Membership - 5m - Joe
• Outreach
• Education
• Old business

Minutes

• Announcements/new business:

• Operations:
  • Space rental updates/organization effort
    • James will reach out about Fuel Cell
  • Director nominations (starting ~3/28 for elections ~4/28)
  • Merge PSR organization with Cleanup Day also on the 20th, start it closer to 4pm.
  • Volunteering with Phi Sigma Rho sorority, coming up on the 20th @ 2pm.
    • ~10 volunteers for 2 hours
    • Adding tools to the tool library
  • COVID-19 policy revisions
    • Still require masks? Capacity limits? We need to get input from the volunteers
    • James' proposal to keep capacity limits, don't require N95 masks for volunteers, make masks optional for guests, remove sign-in. This would be for the remainder of March, to revisit at April's meeting.
  • What to do with the money we raised?
    • Can we come up with a process to define the process (Matrix, email blast) from members on how we use the money, how to improve AHA, moonshot ideas! Create a budget, earmark money for operations/bigger plans.

• Financial:
  • Financial health outlook: https://docs.google.com/spreadsheets/d/1MTjgdvGJI9-FI7OFxkDdw-hJbirdUaxwBpERWVGVSQs/edit#gid=0
    • 2021 Profit and Loss Statement: https://drive.google.com/file/d/1UO6pWEjQCSrJn2IMMF9Dnp8V_Ykpohxp/view?usp=sharing
    • Current Profit and Loss https://drive.google.com/file/d/1zyFGgMt1vwGwDnciNzjhT5_X7A4ackqJ/view?usp=sharing
  • SBA loan updates - Nate
  • Grant opportunity: Community Priority Fund (https://www.washtenaw.org/3544/Community-Priority-Fund) - Nate
    • Joe will attend the Technical Session on the 14th to see if this is something we might be a good fit for.
  • James: we should create a budget for monthly expenses? Can we create a finance committee that meets once a month to work on the budgets/projections? Joe: can we do it less often? quarterly or semi-annually?
    • Joe suggests quarterly finance committee meetings starting in April, before the Members' Meeting.
    • Joe or James will set a date for the first meeting.

• Membership:
• Lost one member in the last month (moved away).

• Outreach:
  • Maker Show & Tell survey - David
  • Email blast with fundraiser update/upcoming events - James & Nate
  • FoolMoon (Apr. 1st 6-10pm) - Nate
    • AHA group planning on Matrix
  • Earth Day solarpunk outing? Joe contacted Leslie Science Center (April 24th)

• Education:
  • 3D printer documentation, basic class materials, getting second printer running
    • Set up a dedicated PC for running the 3D printers - James (or anyone else?)
  • Arduino day on 3/26! Do we want to do something? We have ATMegaZeros!
    • Hybrid model? It would happen on a Saturday, so we could double up with open hours.
    • Age range? Younger folks will show up with parents, likely to be interested if there willingly. But there will be some work to get Arduino stuff installed and running on a computer, then write programs also.
    • Make sure we lay out expectations ahead of time on what to expect

Old Business:

• Operations:
  • Nate will sit down with volunteers to expand/freshen job board

• Financial:
  • Joe will update Freshbooks for 2021 by Sunday

• Membership:
  • Membership drive/new rates - James, in time for April meeting, to go into effect sometime in May. Will send emails about it prior to the April meeting.

• Outreach:
  • Emails talking about our fundraiser (how it went, what we might do with this money, invitation to add ideas at a future meeting -- what date?) - James
  • Expand this email to start the habit of doing a monthly update?
  • Nate will write up a draft by next week, including a mention of t-shirts for those hosting events.

• Education: