Minutes:25 OCT 2023 EOY Fundraiser Meeting Agenda

In attendance: Nate, James, Joe, Sarah

Next Meeting: Nov. 8 (integrated w/ member's meeting)

Action Items

General (Open to Volunteers)

• Create the GoFundMe Page
• Coordinate funds matching

Nate

• Order 20 soldering kits
• Work on Soldering Open Hours gift-making event
• Work on 3d printer Open Hours gift-making event (w/ Victoria?)
• Plan Holiday/14th Anniversary/Open House event (w/ Sarah, others?)

James

• Look for a possible CNC project for the Open Hours gift-making events
• Assist with Coordinating Business Matching
• Assist with Coordinating Member Matching

Joe

• Work on Laser Cutter Open Hours gift-making event
• Work on SandBlasting Open Hours gift-making event
• Work on Social Media (w/ Sarah, David?)

Sarah

• Make a repo to track task
• Work on Social Media
• Work on the pitch sheep
• Put together a list of Businesses to Contact

Meeting Goals

1. Brainstorm ideas
2. Get actionable items

Fund Matching

Member Matching

• Needed:
  • Coordinator + Team
    • Gather list of members who have or may want to funds-match
    • Work with Funds Matching team to reach out to members who have/may match
• Idea:
  • In outreach, include language that encourages donors to look into employer fund matching

Business Matching

• Needed:
  • Coordinator + Team
    • Update list of local businesses that have or may want to funds-match (list is in Google Docs)
    • Work with Funds Matching team to reach out to businesses who have/may match
• Idea:
  • Create (or recreate or simply style) a pitch sheet for businesses that includes...
    • Info about AHA
    • What they can expect to gain from funds-matching (e.g., free advertising, tax write off, other possible benefits)

Fundraising Events

Holiday / 14th Anniversary Party

• Needed:
  • Volunteers to help plan & host (w/ Nate)
• Ideas:
  • Finger foods, beverages, live music
  • Raffle or door prizes
  • Maybe offer some take-and-make kits or an activity
• Logistics:
  • Schedule in Dec.

DIY Gift-making Open Hours

• Needed:
  • Pre-planned project ideas for each theme (inc.: necessary files, kits, materials, etc.)
  • Volunteers to help staff events
• Ideas:
  • Each Sat. from Nov. 25 to Dec. 23, have Open Hours where people can come in and make a gift
  • The final event on Dec. 23 is the "Last Chance!" event where people can make any of the gifts
• Logistics:
  • Themes planned are Sandblasting, Laser Cutting, 3D Printing, and Soldering
  • Backup theme is CNC (if a suitable project can be found)

Other Possible Events

• Online event: Maker Show & Tell?
  • James will ask David
• Giving^2: Make 2, donate 1 crafts (i.e., crochet/sew 2 hats or scarves w/ a 1hr pattern, keep 1 to gift, donate 1)
  • Could possibly be an online event
• Gift-themed classes (e.g., shadow box class, etc.)
• Just rebrand all our Dec. events as holiday events & theme them for the holiday
  • Repairsday would be an excellent option for this
• Anti-Black Friday event; come make a gift and donate what you would've spent to AHA
• Tie in Small Business Saturday to the Open Hours Gift-making Event on Nov. 25
  • Possibly do soap carving using BYOC soaps?

Interest-generating Ideas

• Coupons at local businesses for attending a holiday event?
  • SCRAP & BYOC might be good candidates to ask about this

Future Goals

1. Create centralized EOY Fundraiser planning documentation
2. Develop a year-round Business Outreach strategy