Minutes:12 MAR 2014 Board Meeting Agenda

Meeting attendees: Nate Yost, Larry Works, Dana Nelson, Tyler Worman, Martin Sager, Adam Funk, Josh Williams

Meeting starts at: 19:12

Meeting ends at:

(15 min) Open For All!

• A woman from the UM Computer Science Club called and is interested in getting their club involved in the community. Wants to check out the space. She has our contact info.
• Dana: Kits for Newbs!
  • EMG SpikerShield (works with Arduino)
  • EMG Spikerbox (Free via Dana Hookup!)
  • Makey Makey
  • Button Maker T150 w/supplies to make ~100+ Buttons (Arriving next week)
    • ButtonGuy.net = Instructions!
    • Thinking: Suggested Donation of ~$5 p/3 Buttons
  • Still have Fabric stuff, need to make kits
  • Screen Printing Stuff!
    • Need bigger sink setup!
    • Until then, screens have to be made at Dana's House
  • What next: Poster/Banner for promoting the kits (at AHA, at events, etc.)
  • Nate: Making sure money gets spent towards kits/promotion of kits
  • Josh/Dana meeting next week to promote access to kits, info, etc.

• PenguiCon, to make buttons!

(5 min) Financial Update - Josh

February is an improvement in just about every area over January, some of that is a result of late membership dues being paid. 
Class/Workshop income is up and Board Donations helps a ton. The latter will show more so in next month's report.
Creating a simple projection based on the past 2 - 6 months of income and expenses, we will go broke sometime between July & August
 - http://goo.gl/gjFpQg 
 - This is a more realistic projection than last month's update
 - We lose approximately $375 p/month.

See attached February, along with January/February Comparison P&L Files for details.

Account Balances as of 3/12/2014
Total Cash: $3339 (TCF, Paypal, Cash on Hand)

Owed/Reserved: $1527
$800 - Temp cash infusion from Larry for 501c3 Filing.
$233 - Reserved for Awesome Foundation / AHA Kits)
$494 -  Uncashed iQguys checks (Provided to last week, they are out of town)
============
Net Cash: $1812 (Total Cash - Owed/Reserved)

Back Membership Dues Owed:
$0 - $500 depending on how we deal with it. See "Contact" section of members. Some of these members:
 - May have paid but was not properly recorded
 - No longer come to AHA, but we have not collected keys.
 - Come to AHA once ever couple months
 - Come to AHA Regularly

• Martin: How do you pitch raising money for the space?
  • Membership is an extremely hard sell given the number of open hours
  • Post finances more publicly
  • More Member only events

• • Selling it from different points of view:
    • Getting Membership = 24/7 Access
    • Donating to promote a community workshop
    • Sponsors and/or Members
      • Can we write up some "Become a sponsor" email?

• • Review events we are going to for
    • Likelihood to get members
    • Likelihood to get people excited (ie: if it's stressful and it doesn't get members, why do it? vs. if it's AWESOME)
    • Likelihood to cost tons of money

• • Spreading the word to local places w/high concentrations of geeky ppl.
    • Adam suggests North Campus/Engineering.

• Thoughts on moving non-paying members off the AHA Shop Members List
  • Might make the paying members feel more special
  • Might remove valuable input from the list by removing alumni
  • Change the language so that you can only get access to the list by becoming a member
    • Doesn't mean we have to remove them once they end membership, we just don't advertise that.

(10 min) Member Meeting: Goals!

1. Get Pictures + Post on Lockers
2. Get Profiles updated on AHA Website?

Random Action Items

• Josh or Larry: Talk to Greg about Polaroid.
• Larry: Will write a "Become a Sponsor!" document