Minutes:08 Jul 2015 Board Meeting Agenda

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AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

  • Meeting attendees:
  • Meeting starts at: 19:11
  • Meeting ends at: 21:00


Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer in the time allotted.

* Any NEW issues from Member Open time will be added to New Business, addressed and/or assigned, at the end of the meeting.



SPECIAL ITEMS - Until these items are resolved, no reports will be taken, no other business will be conducted.

  1. DD - Suggested and Board Approved that "The first order business at the July Board Meeting will be "Should Member computer usage be "kid-friendly"?"
  2. GG - Call for Censure of Board Member Larry W.

(15m) Open For All

  • All Are Worthy. All Are Welcome



Standing Committee Reports

(15 min) Financial - from Larry W./Deirdre D.

  • Jun 2015 P&L -LINK GOES HERE
  • We remain in a strong financial position.
  • Emergency fund (3mo expenses) has been restored! ~$6800 (fyi $1560 from BYB Intern Memberships prepaid in May)
  • Status of Bookkeeping Method
  • Budget Proposal based on 2014 Operating Budget

(15 min) Fundraising - Greg G.

  • Monthly Fundraising Report - REPORT LINK GOES HERE

(15 min) Governance - Larry W.

  • Monthly Membership Update - TEMPORARY BOARD REPORTS
  • 59 members this month (includes 8 BYB interns) - Lost 2
  • Membership Tab on the website has been updated to match new forms
  • Orange Staff Book created for quick reference (to respect members' privacy)
  • Recurring payments links for AMF and BYB created (AMF using, BYB not yet)
  • Business Cards - TEMPORARY BOARD REPORTS

Larry displays his ideas for business cards. Suggestions removing the QR code, use bigger font, use a white background with black text so it's easy to write on it.

Operations & Facilities - Nick R.

Monthly Report here

  • Display Case - Gamestart declined (too heavy) - to be disassembled and tossed out.
  • Where will a 30 gallon fish tank go?
  • Where will the Sand Blaster go?
  • Small laser cutter relocated not yet hooked up.
  • Exterior door sign now lit w/ LED's - Thanks Donnie J., Nate Y., Alex W. and Tyler S. (still needs buttoning up)
  • Kossel rewired -- No longer eats black filament but needs new stepper motor
  • Tyler Dence is working on setting up 1 Desktop to run 3D printers
  • Lockers contents purged exterior cleaned
  • Street door now fixed. Closes completely

Volunteers - Tyler S.

  • New Volunteers will be scheduled for staff training.
  • Tyler would like to schedule something for all volunteers so that he doesn't have to train them individually.
  • After that training is done, will schedule a FULL VOLUNTEER meeting.
  • Shift Staff - we should ID a few volunteer benefits (ie. 1 FREE water/shift)

Tyler will start a volunteer snack bin! Everyone seems to be OK with volunteers getting a free beverage per shift.

Outreach/Events/Education - (Donnie J.)

  • Class Schedule - TBD (adding Bike Fix Night to New Business)
  • Art Night has a pulse again - Need theme for July Art Party...

ANNUAL EVENTS

  • AAHOM TechTwilite - Done but very rough compared to previous years

Donnie would like to plan this better -- it was too disorganized this year. BYB microscopes was popular.

  • A2 MiniMaker Faire - Done. All Rhino Badges gone, demo'ed 3D printer, showed off scorpions
  • Detroit Maker Faire - July 25-26 9:30am-6pm (deadline 6/1 to submit) - application submitted 6/7/15

Zach S. to do open source furniture?

Jacob M. submitted his race team application on time -- cars are just about raceable. Joined forces with "Team Tebo" (Corey T.'s "team"?)

  • No other events shown on the AHA Google Calendar
  • AHA has been invited to participate on a panel discussion of Maker activities at ConClave a Dearborn SciFi Con - minimum 2 hour time commitment but costs $25 to participate.


(15m) Unfinished Business

Director & Officer Assignments:

  • All Conflict of Interest forms have been signed by new Directors.
  • COI statement received 6/10/15 from Greg Gage (owner BYB)
  • Transition letter delivered to new Board Members along with Member Survey Results

* Reminder: Board Directors starting a new term must submit Board Pledges to Financial Director (confidential) * Previously approved at May Board Meeting

  • Director Assignments: Volunteer = Tyler S., Governance, Ops/Fac. = Nick R., Financial = Larry, Fundraising = Greg G., Outreach/Events - Donnie J.

Proposal to use the above Board assignments: Board votes 4/4 (Tyler S. absent)

  • Treasurer Assigned: Deirdre Devlin
  • Email proposal to restructure to fill all Director Assignments (Nick over Governance - except Membership, Larry over Financial) was rejected by Greg G. via email.
  • Last Board meeting there was a short discussion re. Conflict of Interest (tabled until Greg G. could be present)
  • 4/5 Directors needed to agree on assignments.
  • Emails for Directors? i.e. gagegreg@allhandsactive.org

Donnie J. and Larry W. also want one. Makes more sense to just set up role-based email addresses (governance, etc.) -- Nate Y. will set these up.


(45m) New Business

* IF a new item needs work (the Board decides) a Director/Officer or Member must champion it and ensure the work gets done.

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