Minutes:09 Mar 2016 Board Meeting Agenda

AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

• Meeting attendees: Nick R., Alex W., Alec M., Esty T., Nate Y., John H., Greg G.
• Meeting starts at: 19:20
• Meeting ends at: 21:00

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

(15m) Open For All

• All Are Worthy. All Are Welcome.

Minutes Approval

• February 2016 Board Minutes

Fundraising - Greg G.

• Monthly Fundraising Report - LINK HERE?

(30m) Unfinished Business

• Alec M. suggests that Alex W. may want to publish a protocol for people buying supplies for the space, and getting reimbursed.

- Greg says Xero has a way to do this with their app. Finance person needs to approve before a purchase is made.

• Nate mentions long term buying-stuff-solution should be figured out.

- Costco might be able to deliver for free according to Greg. We need to figure out if we can control the timing of the delivery.

• John H. bring up kitchen, and a there is the sink thing too.

- Irrelevant now!

• kitchen sink may be on the way.

- Irrelevant now!

• there might be legacy kitchen funds somewhere?

- Rolling whatever funds were here into the new space.

• maybe making parts, or reuse center.

- Irrelevant until we get a new space.

• Alec m. wants a manual off in addition to the back flow stop on the sink.

- Irrelevant!

• We have heard little from the person who volunteered for marketing (jon g?)

- Nate reports that Jon is no longer interested.

• Nate suggests another member get-together

- Postponed due to moving planning!

• alec m. thinks we should check the back ally periodically, to make sure the ice stalactites doesn't break the internet again.

- Mostly irrelevant

(30m) New Business

• All Are Worthy. All Are Welcome.

Greg mentions working with AADL to run classes which create dust/smoke/etc.

Esty has connections with JStor, would like to see if we can get any sort of partnership with them.

John H.'s dad would like to have an AHA member come into a ACS meeting to talk about AHA.

Greg has dealt with the behavioral issues with a certain member, given a final warning to this person not to yell or lose their temper.

A member has been documented sleeping in the space -- Greg proposes a written/signed reprimand telling them to not continue that behavior.

Alec wants to have some kind of long-term agenda of "things to do" (recurring events), viewable in the minutes.

Greg suggests bringing members into the Google Apps setup as users. Membership Director would periodically curate this list to the current members.

Mythbusters(?) are planning on doing some filming with BYB on the 2/26, partially at AHA.

Nick R. mentions the Milan R/C Club has restarted, trying to get a non-profit status. Nick would like to see some cross-pollination between these groups. Interesting things coming up with that group includes a drone racing track.

Concern about people not paying for drinks. How do we track this better? We could use cameras at the fridge to see who is taking vs. buying.

Greg asks about laser cutter use tracking. People are not using the log book reliably. Nick proposes using the LDAP computer logins to help with this tracking.

Related to laser, the short-term action item is to print the updated instructions for the laser cutter, and a new logbook for people to sign in. Also Nick will add hardware to keep track of laser use time.

Nate will fill in details about the website move.