Minutes:12 MAY 2021 Members Meeting Agenda

Meeting begins: 1915

Meeting ends:

Participants: Joe D., David G., Andrew C., Brian J., James K., Nate Y.

Agenda

• Announcements/new business - 10m
• Membership update - 5m - Joe
• Financial update - 5m - Joe
• Operations update
• 5-year plan - 15m - Joe
• Re-opening updates
• Old business updates

Notes

• Announcements/new business:

• Membership update:
  • +2 member renewals!

• Financial update:
  • https://docs.google.com/spreadsheets/d/1MTjgdvGJI9-FI7OFxkDdw-hJbirdUaxwBpERWVGVSQs/edit#gid=0
  • Projected a loss of about 1/2 month until bankruptcy -- Losing about $600/mo. currently.
  • Secret Lab PCBs - AADL donation

• Operations update
  • Interest in getting a new 3d printer (Prusa Mk3s kit - $750). Decided that we should try and fundraise this amount since there is a lot of interest. Would also like to mention at the show & tell. Nate would like to do a live-stream or class on the actual assembly of the machine once we got it.
  • Rebuilding Stepcraft CNC - Currently being looked at by Tim Saucer; Andrew would like to participate in this effort.
• Hackathon (nhacks2021.org) - Nate will reach out. Non-profit discount? We don't really have a product or brand to offer, mentorship will potentially help out a lot.

• 5-year mission/plan:
  • Joe would like to make a plan to make a plan!
  • Updates to bylaws/standing rules
  • Plan for growth -- how to get more people involved, meet their volunteer obligations (or scrap that if it will never work)
  • Hone a finer vision and purpose for the organization: how much does the AHA service members vs. the community, what is the "community" (i.e. includes Ypsi? Further out?), do we want diversity goals, etc.
  • James: getting the organization to reflect what's written as documentation -- day-to-day operations, bigger governance items. Review and revise bylaws and standing rules! Become less of a membership-run organization.

• Re-opening updates
  • Cleaning
    • Old electronics - James
      • Will Staples take all of the stuff? - Andrew
  • Review benchmarks for opening - Joe
    • Retiring reservation system
    • Social functions/how to run the space
  • Infrastructure
    • Networking equipment - Nate & James
    • Door/space access - Nate & James & Andrew
      • Mostly blocked by lack of membership tracking software

• Old business updates
  • Membership tracking software - Nate