Minutes:09 JUN 2021 Members Meeting Agenda

Meeting begins:

Meeting ends:

Participants:

Agenda

• Announcements/new business - 10m
• Membership - 5m - Joe
• Financial - 5m - Joe
• Fundraising/outreach
• Operations
• Old business

Notes

• Announcements/new business:

• Membership:
  • Communication - is it time to retire the members mailing list and replace it with an announcements list?

• Financial:
  • Financial health outlook: https://docs.google.com/spreadsheets/d/1MTjgdvGJI9-FI7OFxkDdw-hJbirdUaxwBpERWVGVSQs/edit#gid=0
    • New method of calculating this -- now more accurate, and pessimistic! Notably, it corrects some double-count of yearly sponsors.
  • Profit & Loss: https://drive.google.com/file/d/1IVBMN4BMzSF49JoODNPAfFD-s3kHqmfG/view

• Fundraising/outreach:
  • 3D printer/CNC controller upgrade fundraising update - Andrew
    • TinyG controller ordered for the StepCraft in advance of this fundraiser, due to a desire to get it running ASAP.
  • Art Fair updates
    • Application completed, awaiting the required payment and to be put in the mail. Nate is the only one on the Board currently who is able to write checks, so he will do this by this Friday.
    • Next steps?
  • Getting involved in other community events for the summer?
    • Artisan's Market
    • Outdoor meetups
    • Other in-person classes and events?

• Operations:
  • Membership tracking software
    • Membermatters successfully installed on our server, but has a decent amount of setup still required. Nate hopes to get the rest set up by the end of the week.
  • Space utilization tracking - Nate will get this to Joe
  • "Reopening/other issues" whiteboard list - James

Old business updates

• Hackathon (nhacks2021.org) - Nate reached out, and they were interested in having us mentor; however there was ultimately no apparent interest, availability, or skill-set match from us to fulfill their mentorship needs.

• Reopening:
  • Cleaning
    • Tool library - Waiting for a champion
  • Review benchmarks for opening - Joe
    • Retiring reservation system
    • Social functions/how to run the space
  • Infrastructure
    • Networking equipment - Nate & James
    • Door/space access - Nate & James & Andrew
      • Mostly blocked by lack of membership tracking software

• 5-year mission/plan:
  • Long Term Planning Channel in Matrix now exists
  • Updates to bylaws/standing rules
  • Plan for growth -- how to get more people involved, meet their volunteer obligations (or scrap that if it will never work)
  • Hone a finer vision and purpose for the organization: how much does the AHA service members vs. the community, what is the "community" (i.e. includes Ypsi? Further out?), do we want diversity goals, etc.
  • James: getting the organization to reflect what's written as documentation -- day-to-day operations, bigger governance items. Review and revise bylaws and standing rules! Become less of a membership-run organization.