Minutes:14 NOV 2012 Board Meeting Agenda

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Welcome Aboard

Roles & Responsibilities of the Board

  1. Description from AHA bylaws: "The mission of the All Hands Active Board of Directors includes but is not limited to fundraising, grant writing, and maintenance of internal data, metrics, and other matters. The powers of the Board also include handling rent, liability insurance, event insurance, and legal culpability."
    1. Is anyone fundraising?
    2. Is anyone grant writing?
    3. Is anyone doing any metric fun? ie: Keeping track of how many people use the space, how many members we have, how long we keep a member for, how many classes we offer, whether that helps / hinders our income?
    4. Who is paying rent?
    5. Do we have all the insurance we need, and if not, who is making that happen?
    6. Are we legally sound, and if we don't know, who is handling that?

Monthly Financial Update

  1. Khevna rocks this out
    1. Is our situation improving?

Taxes

  1. This needs a champion, ASAP.
    1. What we need to file, back file, future file, etc.
    2. This has previously been dependent on us having filed the 501c3 within 27 months of us incorporating (~Jan of 2010). That time has now passed.

State of Michigan Corp. Update

  1. Pres/Vice/Treas/Secre? Double check, who is what, what is needed, get updated ASAP

501c3

  1. Current Status: http://wiki.allhandsactive.com/501c3_Submission

Board Meeting Minutes

In attendance: Dana N., Michael G., Tom H., Nate Y., Wry C., Dan E., Josh W., John S. Meeting starts: 19:26

D&O insurance status? Nate will work with Xander to figure out what's going on there.

What does our liability insurance cover? John needs to know this for tournaments.

We should scan liability forms so we have less paper! Shift/Jamie might be able to help do this over time.

Followup from last week:

Dana will have laptop/education grant done by T-day.

Tom/Michael G. are still working on the details for a hackathon.

Another 501c3 meeting will be held on 11/18 at 1:00PM. Participants should work on finding a lawyer before then.

Dana will continue to work on the press kit.

Nobody made Electronic Lunch today, but we will continue to work on making regular appearances over time there. On the plus side, we had a few of the attendees show up for our last Arduino class.

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