Minutes:08 Jul 2015 Board Meeting Agenda

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AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

  • Meeting attendees:
  • Meeting starts at: 19:11
  • Meeting ends at: 21:00


Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer in the time allotted.

* Any NEW issues from Member Open time will be added to New Business, addressed and/or assigned, at the end of the meeting.



SPECIAL ITEMS - Until these items are resolved, no other business will be conducted.

  1. DJ - Board Approved Request that "The first order business at the July Board Meeting will be "Should Member computer usage be "kid-friendly"?"
  2. GG - Call for Censure of Board Member Larry W.

(15m) Open For All

  • All Are Worthy. All Are Welcome



Standing Committee Reports

(15 min) Financial - from Larry W./Deirdre D.

  • Jun 2015 P&L -REPORT LINK GOES HERE



(15 min) Fundraising - Greg G.

  • Monthly Fundraising Report - REPORT LINK GOES HERE



(15 min) Governance - Larry W.

  • Monthly Membership Update - REPORT LINK GOES HERE
  • Business cards for DD, GG, LW require individual Director Information: Name, Phone, email



Operations & Facilities - Nick R.

  • Monthly Maintenance Report - REPORT LINK GOES HERE



Volunteers - Tyler S.

  • Monthly Maintenance Report - REPORT LINK GOES HERE



Outreach/Events/Education - (Donnie J.)

  • Monthly Report - LINK GOES HERE
  • Class Schedule - July Highlights
  • Upcoming Special Events - [1]

(15m) Unfinished Business

Director & Officer Assignments:

  • All Conflict of Interest forms have been signed by new Directors.
  • COI statement received 6/10/15 from Greg Gage (owner BYB)
  • Transition letter delivered to new Board Members along with Member Survey Results

* Reminder: Board Directors starting a new term must submit Board Pledges to Financial Director (confidential) * Previously approved at May Board Meeting

  • Director Assignments: Volunteer = Tyler S., Governance, Ops/Fac. = Nick R., Financial = Larry, Fundraising = Greg G., Outreach/Events - Donnie J.

Proposal to use the above Board assignments: Board votes 4/4 (Tyler S. absent)

  • Treasurer Assigned: Deirdre Devlin
  • Email proposal to restructure to fill all Director Assignments (Nick over Governance - except Membership, Larry over Financial) was rejected by Greg G. via email.
  • Last Board meeting there was a short discussion re. Conflict of Interest (tabled until Greg G. could be present)
  • 4/5 Directors needed to agree on assignments.
  • Emails for Directors? i.e. gagegreg@allhandsactive.org

Donnie J. and Larry W. also want one. Makes more sense to just set up role-based email addresses (governance, etc.) -- Nate Y. will set these up.


(45m) New Business

* IF a new item needs work (the Board decides) a Director/Officer or Member must champion it and ensure the work gets done.

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