Minutes:08 Jul 2015 Board Meeting Agenda
| AHA Mission Statement |
|---|
| We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles. |
- Meeting attendees: Mike Z., Greg G., Esty T., Nick R., Alec M., Jon H., Tyler S., Larry W., Deirdre D., Donnie J., Nate Y.
- Meeting starts at: 19:06
- Meeting ends at: 21:00
Board Meeting Protocol
* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.
* Open Time is for anyone to bring anything directly to the Board. If the Board agrees it's New Business needing discussion or action, it will be put into New Business and addressed at the end of the meeting.
SPECIAL ITEMS - Until these items are resolved, no other business will be conducted.
- DJ - Board Approved Request that "The first order business will be "Should Member computer usage be "public-friendly"?"
Nick R. would like user-specific accounts to isolate some issues we've had.
General reservations with behavior from a specific user on leaving obscene materials up on the public machines.
Larry recommends an action specifically against the member in question, rather than trying to establish overall guidelines for dealing with obscene material.
Greg feels that the member is being targeted unfairly due to personality, the Board should work with this person to rectify the problems directly before any bans, and that any bans should have a defined time limit.
Donnie proposes to enact a computer ban on the member until the member can come in (as soon as possible, not to be later than the next Board Meeting) to discuss with the Board of Directors the list of issues members have had with this member. Failure to meet beforehand results in a ban; use of the computers results in a ban. Members who have a stake in the issue may submit in writing their griefs ahead of time.
- GG - Call for Censure of Board Member Larry W.
(15m) Open For All
- All Are Worthy. All Are Welcome
Minutes Approval
- Will formally start next month as SOP
(90min) Standing Committee Reports
Financial - from Larry W./Deirdre D.
- Jun 2015 P&L - [1]
Fundraising - Greg G.
- Monthly Fundraising Report - [2]
Governance - Nick R.
Volunteers - Tyler S.
- Monthly Volunteer Report - [5]
Outreach/Events/Education - Donnie J.
(30m) Unfinished Business
Reference Interim Board Report IF status of Approved Items is necessary [8]
- Items listed below were NOT addressed at the Interim Board Meeting on 19Jun15
- GG - A suggestion was made that perhaps a dedicated role for 1 person should be created.
- GG/DD - Move our finances to an online double entry accounting system. Xero or QB Online. Easy transparent access to members, directors and accountants/auditors.
- GG - How we can get volunteers more in-line with our mission statement.
- AM - As noted at last months Board meeting by Alec M., there are no formal agreements with BYB or AMF Nano. Open discussion about whether there should be and/or if yes, how often to review.
- Many - Should we stay OR should we go? Regardless, many members agree the current space has issues. Should we form a committee dedicated to this topic?
- GG - Talk to AAACF about how to build an external board of directors for AHA with expertise in leading 501.3c’s. AHA directors could report to this board.
- GG - Does AHA need a 3-strike policy? Greg G. to draft a document for discussion.
(30m) New Business
* A Director/Officer or Member must champion action items to ensure the work gets done.