Minutes:09 JAN 2019 Board Meeting Agenda

- Meeting attendees:

- Meeting started at:

- Meeting ended at:

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Officer Reports - as needed

* Open Time: For anyone to bring anything up to the Board. If the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

(15m) Open For All

• All Are Worthy. All Are Welcome.

Finance - Mike

New Updates:

• We're looking into accounting software
• We're looking into taxes and tax software
• Policy updates for non-recurring expenses
• Policy updates for class costs
• Setting up autopay for rackspace and oxford
• Huron Valley Payment

Prior Updates (status):

• Working on invoicing Nostrum and BYB
• Getting debit card activated
• Need to setup autopay on acd.net, meetup, and dte

Fundraising - Sarah

• Need to have Laria take over Sarah's responsibilities until a replacement can be appointed.

Officer Status Reports

• President (Craig)
• Vice President (Laria)
• Secretary (James)
• Treasurer (Mike)
• Shop Manager (Laria)
• Sysop (Nate)

Previous Action Items

• Mike G. will contact Merit about Fiber
• Craig & Laria will activate the debit card (there's a pin problem)
• Craig will follow up with Nate about replacing the online membership form with an invitation to come in
• Mike & James will measure the classroom and annex and figure out how much the annex costs us
• Craig will post some fridge signs and start cleaning the fridge regularly
• Update on the status of email transition next meeting (James & Nate)
• Create a few signs that let people know there is a harassment policy and where it's at (Mike Z.)
• Add the handicap accessibility info to the site and facebook page (Nate)
• Report back with a camera policy proposal (Craig, Laria, Mike G., Dustin)
• Coordinate with Nate on communications responsibilities (Sarah)
• Contact prior board and see if any membership/liability forms are in their possession (James)
• Craig will add notes about finding a non-profit lawyer to the board site
• James will ask for bylaw proposals from members
• James will notify Esty of the next board meeting date and that we're looking for some representatives to come.
• Sarah will chair an adhoc safety committee and invite members
• Craig will take the sink to the membership list
• Report back with a camera policy proposal (Craig, Laria, Mike G., Dustin) - defer for another month, a meeting will take place before the next board meeting

General Agenda Items

• Sarah's resignation - what action items?
• Nest accounts owner/payment (James)
• Powerwheels car (Esty)
• Check camera footage from yesterday (was someone napping in the space?)
• Permanent Hate Free Sign
• Harassment Policy Update (hate symbols)
• Membership Card Process (review and post to wiki)
• Laser Cutter Class

Action Items

TBD