Minutes:08 Jul 2015 Board Meeting Agenda

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AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

  • Meeting attendees:
  • Meeting starts at: 19:11
  • Meeting ends at: 21:00


Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer in the time allotted.

* Any NEW issues from Member Open time will be added to New Business, addressed and/or assigned, at the end of the meeting.



SPECIAL ITEMS - Until these items are resolved, no other business will be conducted.

  1. DJ - Board Approved Request that "The first order business at the July Board Meeting will be "Should Member computer usage be "kid-friendly"?"
  2. GG - Call for Censure of Board Member Larry W.

(15m) Open For All

  • All Are Worthy. All Are Welcome



Standing Committee Reports

(15 min) Financial - from Larry W./Deirdre D.

  • Jun 2015 P&L - [1]

(15 min) Fundraising - Greg G.

  • Monthly Fundraising Report - [2]

(15 min) Governance - Larry W.

  • Monthly Membership Update - [3]

Operations & Facilities - Nick R.

  • Monthly Maintenance Report - [4]

Volunteers - Tyler S.

  • Monthly Volunteer Report - [5]

Outreach/Events/Education - Donnie J.

  • Monthly Report - LINK GOES HERE
  • Class Schedule - July Highlights
  • Upcoming Special Events - [6]

(15m) Unfinished Business

Reference Interim Board Report IF status of Approved Items is necessary [7]

* RED - Requires Full Board Meeting.*


  • GG - A suggestion was made that perhaps a dedicated role for 1 person should be created.
  • GG/DD - Move our finances to an online double entry accounting system. Xero or QB Online. Easy transparent access to members, directors and accountants/auditors.
  • GG - How we can get volunteers more in-line with our mission statement.
  • AM - As noted at last months Board meeting by Alec M., there are no formal agreements with BYB or AMF Nano. Open discussion about whether there should be and/or if yes, how often to review.
  • Many - Should we stay OR should we go? Regardless, many members agree the current space has issues. Should we form a committee dedicated to this topic?
  • GG - Talk to AAACF about how to build an external board of directors for AHA with expertise in leading 501.3c’s. AHA directors could report to this board.
  • GG - We should focus differently on how we use volunteers.
  1. Need more discussion on volunteer usage (move this part to July Board).
  • GG - Does AHA need a 3-strike policy? Greg G. to draft a document for discussion.

(45m) New Business

* IF a new item needs work (the Board decides) a Director/Officer or Member must champion it and ensure the work gets done.