Minutes:10 May 2017 Board Meeting Agenda

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AHA Mission Statement
We seek to establish, build, and support a collective of individuals organized around the principles of community-driven education in the arts and sciences, and to ensure ready access to the tools needed to pursue the realization of those principles.

  • Meeting attendees: Alex White, Brian Morse, Henry Marshall, Sarah Lynn, Nate Yost, Tyler Worman, Larry Works
  • Meeting starts at: 7:22
  • Meeting ends at: 10:10

Board Meeting Protocol

* Standing Committee Reports - Individual Updates by Assigned Director/Officer presented in the time allotted.

* Open Time: For anyone to bring anything up to the Board. IF the Board agrees the item requires action, it will be put into New Business and addressed at the end of the meeting.

(15m) Open For All

  • All Are Worthy. All Are Welcome.

Tyler said that no mail will be forwarded from the old address (525 E. Liberty) past June 8th. You should use 255 E Liberty, Suite 225

Atomic Object contacted us about donating some chairs. We have offered to take the chairs from the space, but haven't heard back. Brian will follow up with them.

Minutes Approval

  • Feb 2017 Board Minutes: Approved
  • Mar 2017 Board Minutes: Approved
  • Apr 2017 Board Minutes: Approved

Governance - Collective Ownership

Sarah, is your AHA email working? Yes. Nate got the message, possibly not a "reply all"

Is everyone clear on new responsibilities?

  • Nate Yost - Fundraising
  • Alex White - Finances
  • Sarah Lynn - Advertising/Outreach
  • Henry Marshall - Education/Internal Events
  • Brian Morse - Operations

What should be the procedure when people can't make it to a board meeting? Hangouts or Skype is preferred. Filling out a stub ahead of time in the meeting notes is important if you can't be there at all.

Henry Marshall added the new board to the Board page, but didn't know the date of the next election. Has it been determined? If so, what is it? Last Thursday of October. Henry will update the wiki to reflect this.

The last board had a resignation part way through the term which led to certain responsibilities being unaddressed. Is there a mechanism to prevent this problem in the future? Nate explains that the board can vote someone in or call for special elections. If no one steps up, we don't have any contingencies. Being in contact with active members can make it easier to delegate, and is more effective than an email blast.

Have keys for the new board members been cut and/or transferred? Greg still has has. Tyler will make new sets at Stadium Hardware tomorrow.

Nate volunteered to add a contact directory to the website.

Nate was pleased by the turnout for elections. We all agree we should hold more social events.

Education/Events - Henry Marshall

Rhino badges arrived. Do we have all the necessary components? Larry is going to order the remaining components from DigiKey. He will also be creating a non-profit account with them.

Mini maker faire

Nate has not submitted the form to the Library. Jacob is interested in running an eggbot class. Nate encouraged Jacob to submit a form for that. Dale Grover, a funder of the mini-maker faire, is encouraging us to have a table at the event on June 3rd. He will bring all the soldering equipment, so we need to have the staff and badges. Nate will be emailing him to verify we will be doing it this year. We need more volunteers in order to operate it safely, at least 1 per 2 soldering stations (minimum 5). Nate had a difficult time managing the crowd last year. In the past we received funding from A2 geeks, but we may not this year. We'll put out a donation box to pay for the badges. Sarah volunteered to make a cool donation box in the spirit of i3's (perhaps something that lights up when you put in money). Sarah sent a design to the board.

Maker Faire

We won't be running a booth unless someone has a project they want to spearhead. In the past, this hasn't had high returns in terms of membership.

Larry will get in touch with his CPA friend Ken Shana about [paying teachers] post-tax-season. Still open

> Nate said he would get back to Katie from Brain Monkeys with all details of class. Henr

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