Minutes:25 OCT 2023 EOY Fundraiser Meeting Agenda: Difference between revisions

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(Created page with "# EOY Fundraiser Attendance: Nate, James, Joe, Sarah Next Meeting: Joe: Laser Cutter & Sand Blaster Nate: Soldering Kit & 3d Printer (w/ Victoria) James: Look for a CNC Sarah: Social Media & Pitch Sheet; Company Contact list - set up a repo Next Mtg: Nov. 8, at the meeting, just short updates with tasks ## Documentation - Needs to be written ## Goal for Tonight: Outline What We're Doing - Individual member fund matching - Possibly remind donors to ask about for...")
 
(Reorganizes the notes for clarity)
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# EOY Fundraiser
In attendance: Nate, James, Joe, Sarah


Attendance: Nate, James, Joe, Sarah
Next Meeting: Nov. 8 (integrated w/ member's meeting)
Next Meeting:


Joe: Laser Cutter & Sand Blaster
=== Action Items ===
Nate: Soldering Kit & 3d Printer (w/ Victoria)
General (Open to Volunteers)
James: Look for a CNC
Sarah: Social Media & Pitch Sheet; Company Contact list - set up a repo


Next Mtg: Nov. 8, at the meeting, just short updates with tasks
* Create the GoFundMe Page
* Coordinate funds matching


## Documentation
Nate


- Needs to be written
* Order 20 soldering kits
* Work on Soldering Open Hours gift-making event
* Work on 3d printer Open Hours gift-making event (w/ Victoria?)
* Plan Holiday/14th Anniversary/Open House event (w/ Sarah, others?)


## Goal for Tonight: Outline What We're Doing
James


- Individual member fund matching
* Look for a possible CNC project for the Open Hours gift-making events
  - Possibly remind donors to ask about for company donation matching
* Assist with Coordinating Business Matching
- Local A2 business fund matching
* Assist with Coordinating Member Matching
  - Stadium
  - SCRAP
  - Vault of Midnight
  - Cahoots
  - Cisco/Duo
  - Other ideas: old meeting minutes, spreadsheet
  - Need a pitch sheet
    - Tell them what we do
    - What they can expect if they match
      - Advertising, tagging, tax write-off
  - Need a Business Outreach program
    - David may be helpful here, but needs to be a year-round project
- Events
  - Holiday Party
    - Food, beverages, fundraising
    - Music
    - Raffle, door prize?
  - Doing Stuff Events
    - Maker Show & Tell Online?
      - James will talk with David about these
    - Class Day (learn the tools and donate)
    - Soldering Class (kind of a pain unless we have ready to go kits)
    - Dec. 23 Last Minute Gift Day
      - Pre-made gifts, or set things up
      - Soldering kits
      - Ornaments (3d printing, crafting)
      - Get some fun stuffs, designs, kits, ready stuff for people to do
    - Anti-Black Friday: Make a Gift
    - Small Business Saturday?
    - Repair & Re-Gift It
    - Holiday Repairsday
  - BYOC/Cahoots/SCRAP Partnership Coupon for Holiday Events?
  - Giving^2 (make two things, one to keep, one to donate)
  - Solder-a-long
  - Also just rebrand our current events as a Holiday Events
    - Holiday Repairsday
    - Holiday themed projects for Class
    - Gift Theme every Open Hours starting on Nov. 25
      - SandBlast a Pint Glass
      - Soldering
      - Laser Cutter
      - 3d Printer OR CNC
      - Everything
- Social media ramp up
  - Make a bunch of videos at Space Improvement Day
- Start on Giving Tuesday
  - Make a schedule
  - Split 3 tier


## Make-and-Take Gifts
Joe


- Cool 3d Printed Gifts/Ornaments
* Work on Laser Cutter Open Hours gift-making event
  - [Fancy Filament](https://www.amazon.com/AMOLEN-Printer-Filament-Triple-Printing/dp/B0BWM4JLLW/?th=1)
* Work on SandBlasting Open Hours gift-making event
  - [Pen Holders](https://www.instagram.com/p/CO8KWCGMYoh/?img_index=1)
* Work on Social Media (w/ Sarah, David?)
- Resin Stuff
 
  - [Gears](https://uploads-ssl.webflow.com/5dc72fed11520e2ed6e68301/64ebe9f76f778a04b8189093_Sample%20Holders%201.jpg)
Sarah
    - James has a contact to get the molds
 
    - This will be a get people coming back
* Make a repo to track task
    - Someone else will need to take point
* Work on Social Media
- CNC Stuff
* Work on the pitch sheep
  - Soap from BYOC?
* Put together a list of Businesses to Contact
  - Christmas ornament out of wood (should be able to do thicker wood)
 
    - Shapeoko might have some ready to go
=== Meeting Goals ===
    - Use reclaimed wood? Like from HH Restore
 
    - Urban Oaks? Hickory & Oak
# Brainstorm ideas
    - James maybe could get us some good oak
# Get actionable items
- Laser Cutter
 
  - Votive Holders
=== Fund Matching ===
- Sandblasting Glass
 
  - Ball jars (get these from thrift store)
==== Member Matching ====
- Holiday Solder Kits
 
- Arduino Holiday Kits?
* Needed:
** Coordinator + Team
*** Gather list of members who have or may want to funds-match
*** Work with Funds Matching team to reach out to members who have/may match
* Idea:
** In outreach, include language that encourages donors to look into employer fund matching
 
==== Business Matching ====
 
* Needed:
** Coordinator + Team
*** Update list of local businesses that have or may want to funds-match (list is in Google Docs)
*** Work with Funds Matching team to reach out to businesses who have/may match
* Idea:
** Create (or recreate or simply style) a pitch sheet for businesses that includes...
*** Info about AHA
*** What they can expect to gain from funds-matching (e.g., free advertising, tax write off, other possible benefits)
 
=== Fundraising Events ===
 
==== Holiday / 14th Anniversary Party ====
 
* Needed:
** Volunteers to help plan & host (w/ Nate)
* Ideas:
** Finger foods, beverages, live music
** Raffle or door prizes
** Maybe offer some take-and-make kits or an activity
* Logistics:
** Schedule in Dec.
 
==== DIY Gift-making Open Hours ====
 
* Needed:
** Pre-planned project ideas for each theme (inc.: necessary files, kits, materials, etc.)
** Volunteers to help staff events
* Ideas:
** Each Sat. from Nov. 25 to Dec. 23, have Open Hours where people can come in and make a gift
** The final event on Dec. 23 is the "Last Chance!" event where people can make any of the gifts
* Logistics:
** Themes planned are Sandblasting, Laser Cutting, 3D Printing, and Soldering
** Backup theme is CNC (if a suitable project can be found)
 
==== Other Possible Events ====
 
* Online event: Maker Show & Tell?
** James will ask David
* Giving^2: Make 2, donate 1 crafts (i.e., crochet/sew 2 hats or scarves w/ a 1hr pattern, keep 1 to gift, donate 1)
** Could possibly be an online event
* Gift-themed classes (e.g., shadow box class, etc.)
* Just rebrand all our Dec. events as holiday events & theme them for the holiday
** Repairsday would be an excellent option for this
* Anti-Black Friday event; come make a gift and donate what you would've spent to AHA
* Tie in Small Business Saturday to the Open Hours Gift-making Event on Nov. 25
** Possibly do soap carving using BYOC soaps?
 
==== Interest-generating Ideas ====
 
* Coupons at local businesses for attending a holiday event?
** SCRAP & BYOC might be good candidates to ask about this
 
=== Future Goals ===
 
# Create centralized EOY Fundraiser planning documentation
# Develop a year-round Business Outreach strategy

Revision as of 23:21, 25 October 2023

In attendance: Nate, James, Joe, Sarah

Next Meeting: Nov. 8 (integrated w/ member's meeting)

Action Items

General (Open to Volunteers)

  • Create the GoFundMe Page
  • Coordinate funds matching

Nate

  • Order 20 soldering kits
  • Work on Soldering Open Hours gift-making event
  • Work on 3d printer Open Hours gift-making event (w/ Victoria?)
  • Plan Holiday/14th Anniversary/Open House event (w/ Sarah, others?)

James

  • Look for a possible CNC project for the Open Hours gift-making events
  • Assist with Coordinating Business Matching
  • Assist with Coordinating Member Matching

Joe

  • Work on Laser Cutter Open Hours gift-making event
  • Work on SandBlasting Open Hours gift-making event
  • Work on Social Media (w/ Sarah, David?)

Sarah

  • Make a repo to track task
  • Work on Social Media
  • Work on the pitch sheep
  • Put together a list of Businesses to Contact

Meeting Goals

  1. Brainstorm ideas
  2. Get actionable items

Fund Matching

Member Matching

  • Needed:
    • Coordinator + Team
      • Gather list of members who have or may want to funds-match
      • Work with Funds Matching team to reach out to members who have/may match
  • Idea:
    • In outreach, include language that encourages donors to look into employer fund matching

Business Matching

  • Needed:
    • Coordinator + Team
      • Update list of local businesses that have or may want to funds-match (list is in Google Docs)
      • Work with Funds Matching team to reach out to businesses who have/may match
  • Idea:
    • Create (or recreate or simply style) a pitch sheet for businesses that includes...
      • Info about AHA
      • What they can expect to gain from funds-matching (e.g., free advertising, tax write off, other possible benefits)

Fundraising Events

Holiday / 14th Anniversary Party

  • Needed:
    • Volunteers to help plan & host (w/ Nate)
  • Ideas:
    • Finger foods, beverages, live music
    • Raffle or door prizes
    • Maybe offer some take-and-make kits or an activity
  • Logistics:
    • Schedule in Dec.

DIY Gift-making Open Hours

  • Needed:
    • Pre-planned project ideas for each theme (inc.: necessary files, kits, materials, etc.)
    • Volunteers to help staff events
  • Ideas:
    • Each Sat. from Nov. 25 to Dec. 23, have Open Hours where people can come in and make a gift
    • The final event on Dec. 23 is the "Last Chance!" event where people can make any of the gifts
  • Logistics:
    • Themes planned are Sandblasting, Laser Cutting, 3D Printing, and Soldering
    • Backup theme is CNC (if a suitable project can be found)

Other Possible Events

  • Online event: Maker Show & Tell?
    • James will ask David
  • Giving^2: Make 2, donate 1 crafts (i.e., crochet/sew 2 hats or scarves w/ a 1hr pattern, keep 1 to gift, donate 1)
    • Could possibly be an online event
  • Gift-themed classes (e.g., shadow box class, etc.)
  • Just rebrand all our Dec. events as holiday events & theme them for the holiday
    • Repairsday would be an excellent option for this
  • Anti-Black Friday event; come make a gift and donate what you would've spent to AHA
  • Tie in Small Business Saturday to the Open Hours Gift-making Event on Nov. 25
    • Possibly do soap carving using BYOC soaps?

Interest-generating Ideas

  • Coupons at local businesses for attending a holiday event?
    • SCRAP & BYOC might be good candidates to ask about this

Future Goals

  1. Create centralized EOY Fundraiser planning documentation
  2. Develop a year-round Business Outreach strategy
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