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| [[Category:Responsibilities]]
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| [[Category:Infrastructure]]
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| These people help keep the place running. That includes everything from keeping the place open, to taking out the trash. Without these people, this place wouldn't work. Thanks ladies & gents!
| | This document is old. See revision history if you wish to see what was here. |
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| =Current Staff= | | ==First Day on the Grind== |
| # Taylor Gest = Promotions
| | [[First Day on the Grind]] this section is toooooo large to be kept here. The link will shower you with information that should make life easier for you (the person on staff) and those around you. |
| # Jon Huhn = The Cleaner
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| # Dana Nelson = Membership +
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| # Josh Williams = Shop Manager +
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| # Jess Yaeger = Accountant
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| <strike># Drew Baxter = Inventory</strike>
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| <strike># Eric Hampton = Physical Space + Accounting</strike>
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| <strike># Craig Ransom = Computers</strike>
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| <strike># Sam Garber = Awesome?</strike>
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| =Current Roles= | | ==Space Inventory:== |
| ==Maintainer of Computers==
| | Update [http://goo.gl/5u5wng this document] to do an inventory of the space. This helps us track what we have and what we need to buy more of. The inventory information was previously kept in this wiki, but to aid in the ease of updating it has been moved to a Google Doc that '''does not''' require logging in to use. |
| * Lead: Dan Elliott
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| * Techs: James Hearn & Isaac
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| * Ensures that: Computers and Consoles are functioning, up to date, and facilitating a process to continually improve upon this.
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| ** Install Software, Updates, Patches, etc.
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| ** Make sure staff is submitting bug reports to the Ops Error Report site, and escalated to Myth Error Report site appropriately
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| ** Review Error Report sites, update / open / close / escalate as appropriate
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| ** Disabling non-functional/unplayable/unplayed video games
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| ==Cleanliness==
| | Want to help refill inventory? |
| * Lead: Everyone, but Jon Huhn fills in the gaps as appropriate
| | # First, double check to make sure the item is actually out. |
| * Ensures that: The Shop is clean & presentable to the members and the general public, and facilitating a process to continually improve upon this.
| | # Feel free to spend up to ~$25 to acquire any items missing from the inventory list. |
| ** From the Desk to Dogfort, Back Stock Room, and all the way to the Bathrooms
| | ## Make sure you get a receipt. |
| ** Floors, walls, tables, chairs, consoles, computers, etc.
| | ## Reimbursement can happen via the cash drawer, just make sure the receipt has all the info on it and: |
| ** Mopping, dusting, sweeping, trash, recyclables, etc.
| | ### The receipt gets placed in the receipt folder to the right of the register. |
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| ==Area: General Space== | | ==Laser cutter maintenance:== |
| * Lead: '''needs to be filled'''
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| * Ensures that: General physical space is safe to use, assist with the continued build out of the space.
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| ** Keeping Purgatory down to a minimum
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| ** Helping keep the tools organized
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| ** Building shelves, desks, awesome.
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| ==Area: Electronics Workbench==
| | The laser cutter needs to be cleaned at least once a month. This involves removing the bed and carefully vacuuming all debris from it. |
| * Lead: Dan Elliott
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| * Ensures that: Electronics workbench is clean, organized, and stocked.
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| ** Checking monthly to make sure we have enough Solder, Battery Enclosures, Stranded & Solid wire, etc.
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| ** Keeping an ear/eye out for items people express interest for. Looking into ordering these items as appropriate.
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| ** Making sure space is being used safely (ie: Soldering irons are turned off)
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| ==Area: DogFort==
| | Additionally the coolant bucket below is filled with distilled water. Every three months this should be emptied and refilled with only DISTILLED WATER! NO TAP WATER IS TO BE USED! |
| * Lead: Wry
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| * Ensures that: DogFort is clean, organized, and stocked
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| ** Checking monthly to make sure equipment is working
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| ** Checking regularly to make sure tools are put away, clean, etc.
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| ** Making sure space is being used safely (ie: Long Hair kept back, safety goggles used, etc.)
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| ==Area: Proto Room==
| | Last Cleaned: 12/15/2013 - Tyler W. |
| * Lead: '''needs to be filled'''
| | Last Water Change: |
| * Ensures that: Prototyping room is clean, organized, and stocked
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| ** Checking monthly to make sure equipment is working
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| ** Checking regularly to make sure tools are put away, clean, etc.
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| ** Making sure space is being used safely (ie: Long Hair kept back, safety goggles used, etc.)
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| ==Promoter== | | ==Update Computers:== |
| * Lead: Taylor Gest
| | Run windows update on all lab computers. |
| * Ensures that: General promotion of the space occurs via online and physical in store methods
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| ** Making twice weekly posts to the AHA and Ops facebook pages about current and upcoming events
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| ** Making weekly posts to the AHA and Ops web site about current and upcoming events
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| ** Making monthly mailing list updates to the AHA & Ops mailing lists about recent and upcoming events
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| ** Making & printing monthly event posters / calendar to cover up and coming events & promotions
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| ** Working to print & distribute fliers
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| ==Inventory==
| | Last Update date: 12/xx/2013 - Tyler W. |
| * Lead: '''needs to be filled'''
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| * Ensures that: General stock of the place is available, ie: Snacks, Beverages, and general use items
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| ** Planning ahead to make sure that the fridge & concessions are well stocked
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| ** Planning ahead so we don't run out of general items like Toilet Paper, Paper Towels, Cleaning Supplies, Printer Paper, Computer Peripherals, etc.
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| ** Working to more efficiently procure from inexpensive sources these items
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| * '''IDI''' 313-779-1387
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| ** Can usually get us a delivery within the next 48 hours
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| ** Specify a time to deliver, they like to deliver around 9:30am.
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| ** Price break somewhere around 11 to 13 cases
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| ** We usually tell them to just give us extra waters until we hit the price break
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| ** Water
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| ** Bawls (Cherry, Plain, g33k beer)
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| ** Town Club (Orange, Cherry)
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| ** Arizona (Green Tea, Mango, Raspberry, Sweet) Sweet Tea & Mucho Mango don't sell that great.
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| * '''CostCo'''
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| ** Coke, Pepsi, Diet Coke, Sprite, Mountain Dew
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| ** Candy (Multi/Variety Packs)
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| ** Chips (Multi/Variety Packs)
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| ** Nature Valley Granola Bars
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| ** Paper Towel/Toilet Paper
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| * '''Meijer / CVS'''
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| ** Sunkist, immediate needs of Paper Towels, Toilet Paper, etc.
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| ===Stock Procedures===
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| * Snacks / Candy should be organized nicely in rows inside the clear glass case at the front desk
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| ** Bagged items (chips, cookies, etc.) - First item should face the customer, all others should face the shift employee
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| ** Items should not fall out, spill over, etc.
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| * Beverages
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| ** Warm beverages should be placed in back / behind cold ones
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| ** Stock like with like, ie: Arizona Teas together, Bawls together, generic 12oz pop, Water, etc.
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| ==Accountant== | | ==Staff Projects:== |
| * Lead: Jess Yaeger
| | Often members have projects which needs several pieces to be run on the laser cutter or 3D printer. You can help them out by contacting the members below about the projects listed below and running the parts for them. |
| * Ensures that: Bills are paid, day to day sales & receipts are entered into Quickbooks, bank account is balanced, and paperwork is organized
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| ** Daily register receipts are entered
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| ** Comcast, Valve, Insurance, Rent, etc., is paid on time. Automating whenever possible
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| ** Communicating needs and problems as much ahead of time as possible, ie: Bank balance issues!
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| #Needs
| | Member Name / Project |
| ## Second Monday of the Month have all prior month's data entered
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| ## How to track income that we want to allocate towards an exense
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| ## Weekly Deposit
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| ## Bills getting paid
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| #Board Meetings happen second Wednesday from 7pm to 9pm.
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| ##Submitting P&L Report, Sales Report, Accounts:
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| ### Cash Register, TCF, Cash Box, Paypal, Square Account.
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| ###
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| ==Membership Management== | | ==Empty Cans: == |
| * Lead: Jamie Finerman
| | Cans are presently taken from the back room and returned by John Huhn. If the stockpile is full, let him know. |
| * Ensures that: New members submit the right information, make sure they have all the information needed to make use of the space appropriately.
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| ** Dealing with new member paperwork, filing, communicating with them about any issues
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| ** Working to make the new membership system more efficient
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| ** Keys, Codes, Deposits are handed out appropriately at the beginning of a membership.
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| ** Keys, Codes, Deposits are given back appropriately at the end of a membership.
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| ** Communicating with about use of lockers, clearing out old/unlabeled/extinct member lockers
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| ==Shop Manager== | | ==Kitchen Area: == |
| * Lead: Josh Williams
| | Supplies in the kitchen which are past their end date need to be thrown own. Additionally make sure all bags are sealed. This should be done at least once a month. |
| * Ensures that: The space operates in a continually improving manner
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| ** The facility is staffed, and staff have what they need to fulfill their role
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| ** Keeping the facility organized, making sure it's safe and efficient to use
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| ==Events Coordinator==
| | Last purge: |
| * Lead:
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| * Ensures that: We have regular events that continue to make the facility a more valued part of the DIY and Gamer Communities
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| ** Coordinating with people to have classes, workshops, social gatherings, and video game events occurring on a regular basis
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| ** Working with promotions to make sure these events are announced and promoted in advance
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| ** Keeping an ear/eye out for events that people would be interested in having, and implementing!
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| ==Internets Administrators== | | ==Purgatory== |
| === website: www.allhandsactive.com ===
| | Purgatory occasionally gets out of hand. At least once a month these items should be organized, straigtened, documented, photographed and sent to the mailing list. A week after that is done we are then able to purge purgatory. |
| * Lead: Nate Yost
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| * Host: Slicehost/Rackspace
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| * Ensures that: Web site is up, functional, and accessible.
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| ** Security updates & plugins are kept up to date
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| ** Working to increase functionality as necessary
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| ** Working to increase visibility & accessibility
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| === email: @allhandsactive.com ===
| | Sorting categories may include, trash, recycle, re-use/thrift. |
| * Lead: Nate Yost
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| * Host: Google Apps
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| === domain: *.allhandsactive.com ===
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| * Lead: Nate Yost
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| * Host: Name.com
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| === website: wiki.allhandsactive.com ===
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| * Lead: Nate Yost
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| * Host: Slicehost/Rackspace
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| === mailing lists: All Hands Active ( list / owner )===
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| * ahashop@googlegroups.com / Xander H / allhandsactive / Amanda / Anthony O. / Bilal G / Josh V / Nima K.
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| * aha_barbie@googlegroups.com / Xander H (Lemminkainen)
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| * ahashop_members@googlegroups.com / Alex G / Amanda P / Mark M / Josh W / Matthew O / Nathan D / Josh V
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| * ahashop_noise@googlegroups.com / Mark M
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| * ahashop_directors@googlegroups.com / '''Unknown'''
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| * board@allhandsactive.com / Nate Y (via Google Apps)
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| === website: digitalops.com ===
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| * Lead: Josh Williams (this should change)
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| * Host:
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| ** Mike Thorn is the one who has root level access to the box
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| * Ensures that: Web site is up, functional, and accessible.
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| ** Security updates & plugins are kept up to date
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| ** Working to increase functionality as necessary
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| ** Working to increase visibility & accessibility
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| === email: *@digitalops.com ===
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| * Lead:
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| * Host:
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| === dns: *.digitalops.com ===
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| * Lead:
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| * Host:
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